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Medical Operations Coordinator Jobs (NOW HIRING)

TevisHR

Operations Coordinator

North Highlands, CA · On-site

Operations Coordinator - Fire Restoration Division Good Life Restoration Sacramento, CA Full-Time | ... Medical, Dental & Vision Insurance * 401(k) Retirement Plan * Career Growth & Advancement ...

WhiteWater, Inc.

Operations Coordinator

Charlton, MA · On-site

$28.56 - $34.27/hr

Operations Coordinator Position Summary: The Operations Coordinator will be responsible for ... Obtain and maintain a DOT medical card and pass pre-employment drug screen. * Valid US Driver ...

Planet 13

Operations Coordinator

Saint Johns, FL · On-site

Planet 13 is proud to be one of the largest, most advanced and sustainable providers of medical ... The Operations Coordinator operates in a confidential environment and is responsible for ...

Insperity

Operations Coordinator

Sarasota, FL · On-site

$30 - $35/hr

As Operations Coordinator, you'll be at the center of a growing business, partnering with ... Medical, dental, and vision insurance provided. * Robust retirement planning: 401(k) plan available ...

Tower Mobility LLC

Operations Coordinator

Miami, FL · On-site

$16/hr

Operations Coordinator The Operations Coordinator plays a critical role in identifying, evaluating ... Medical benefits. * The hourly wage for this position is $16.00. It is the policy of AVmobility.ai ...

World Oil

Operations Coordinator

Compton, CA · On-site

World Oil Environmental Services is hiring a Operations Coordinator in Compton, CA! Join Our Team ... medical condition, military/veteran status, national origin, ancestry, disability, genetic ...

FPS Civil, LLC

Be Seen First

Operations Coordinator

Phoenix, AZ · On-site

FPS Civil is seeking a highly organized, detail-oriented construction Operations Coordinator to ... Why work for FPS Civil? • Competitive Pay! • Great benefits which include medical, dental ...

Emterra Group, Inc.

Operations Coordinator

Flint, MI · On-site

$55K - $60K/yr

We seek an Operations Coordinator to join our team in Flint, Michigan. Responsibilities ... Medical, Dental, and Vision benefits * 401K plan Requirements: * Associate degree or higher ...

Winn-Marion

Operations Coordinator

Midland, TX · On-site

$25 - $33/hr

Operations Coordinator (Midland, TX) Pay: $25 - $33 per hour DOE Expiration Date of Job Posting ... Medical, Dental, Vision and Life Insurance * FSA and HSA Options * Discounts offered via Perks at ...

New

Planet 13

Operations Coordinator

Saint Johns, FL · On-site

Planet 13 is proud to be one of the largest, most advanced and sustainable providers of medical ... The Operations Coordinator operates in a confidential environment and is responsible for ...

Aston Carter

Operations Coordinator

Yonkers, NY

$25 - $29/hr

Job Title: Operations Coordinator This newly created Operations Coordinator role provides high ... If eligible, the benefits available for this temporary role may include the following: • Medical ...

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Medical Operations Coordinator information

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How much do medical operations coordinator jobs pay per hour?

As of Jul 5, 2026, the average hourly pay for medical operations coordinator in the United States is $24.76, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

Is being a MOA a good entry-level job?

A Medical Operations Coordinator (MOA) role can be suitable as an entry-level position for individuals interested in healthcare administration and operations. It often requires strong organizational skills, attention to detail, and familiarity with medical environments, making it accessible for those starting their healthcare careers. However, some positions may prefer or require relevant certifications or experience in medical office procedures.

What are the key skills and qualifications needed to thrive as a Medical Operations Coordinator, and why are they important?

To thrive as a Medical Operations Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or a related field, often supported by a bachelor's degree. Familiarity with healthcare management software, electronic health records (EHRs), and scheduling systems is typically required. Excellent communication, problem-solving abilities, and multitasking skills help someone excel in coordinating between medical staff, patients, and administrative teams. These competencies are crucial for ensuring efficient workflow, maintaining compliance, and supporting high-quality patient care within healthcare organizations.

What is the highest paying job as a coordinator?

In the field of medical operations, senior roles such as Medical Operations Manager or Director typically offer the highest salaries, often exceeding $100,000 annually. These positions usually require extensive experience, leadership skills, and advanced certifications, and they oversee multiple departments or large healthcare facilities.

How does a Medical Operations Coordinator typically collaborate with clinical and administrative teams?

A Medical Operations Coordinator serves as a vital link between clinical staff, such as doctors and nurses, and administrative departments like scheduling, billing, and compliance. They facilitate effective communication, ensure smooth patient flow, and help resolve logistical issues that may arise during daily operations. By coordinating meetings, managing documentation, and monitoring workflow, they enable both teams to focus on their primary responsibilities and maintain high standards of patient care.

How much does a medical coordinator make in the US?

A medical operations coordinator in the US typically earns between $45,000 and $70,000 annually, depending on experience, location, and the healthcare setting. Salaries may also vary based on certifications and the complexity of responsibilities involved.

What is the difference between Medical Operations Coordinator vs Medical Office Manager?

AspectMedical Operations CoordinatorMedical Office Manager
CredentialsRelevant certifications, experience in healthcare operationsAdministrative certifications, healthcare management experience
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
Employer & Industry UsageHospitals, healthcare organizations, clinicsMedical practices, outpatient clinics, healthcare providers
Common Search & ComparisonYesYes

The Medical Operations Coordinator focuses on coordinating healthcare processes, ensuring smooth operations, and supporting clinical workflows. The Medical Office Manager handles administrative tasks, staff management, and office operations. Both roles are vital in healthcare settings but differ mainly in scope and responsibilities.

What does a Medical Operations Coordinator do?

A Medical Operations Coordinator manages the daily administrative and operational tasks within a healthcare facility or department. Their responsibilities typically include scheduling staff, ensuring compliance with healthcare regulations, coordinating patient flow, and supporting communication between medical teams. They play a vital role in maintaining efficiency, resolving issues, and supporting the delivery of high-quality patient care. This role often requires strong organizational skills, attention to detail, and the ability to handle multiple tasks in a fast-paced environment.

What does an Operations Coordinator do exactly?

A Medical Operations Coordinator manages the daily administrative and logistical functions within a healthcare setting, ensuring smooth operations of medical services. They coordinate schedules, handle communication between departments, maintain records, and support compliance with healthcare regulations, often using tools like electronic health records (EHR) systems. Strong organizational skills and attention to detail are essential for this role.
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Medical Operations Coordinator jobs near you
Infographic showing various Medical Operations Coordinator job openings in the United States as of June 2026, with employment types broken down into 2% As Needed, 94% Full Time, 2% Part Time, and 2% Contract. Highlights an 91% Physical, 1% Hybrid, and 8% Remote job distribution, with an average salary of $51,511 per year, or $24.8 per hour.
Operations Coordinator

Operations Coordinator

Boston Medical Center

Brighton, MA • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Boston Medical Center rating

7.0

Company rating: 7.0 out of 10

Based on 105 frontline employees who took The Breakroom Quiz

483rd of 1,004 rated hospitals

Job description

JOB SUMMARY:
The Operations Coordinator will provide general administrative support to new hires including the onboarding coordination of equipment and systems access to ensure new hires have the proper tools and access. The Coordinator will also coordinate off-boarding of equipment and systems' access modifications. Other responsibilities include calendar management, drafting correspondence, preparing presentations, reports, managing organizational contacts, attending meetings, preparing and distributing meeting notes; sorting mail and ordering supplies. The Coordinator acts as the first point of contact for the Director and triages calls from other departments, external and internal auditors, contract employees and external consultants as well as schedules meetings, makes travel arrangements and processes travel reimbursements in a timely manner. The Coordinator also ensures meeting documents including agendas are prepared, provided and distributed in a timely manner and generates patient assignments as applicable.
Department: Orthopedics & Podiatry
Position: Office Coordinator/Surgical Scheduler
ESSENTIAL RESPONSIBILITIES / DUTIES:
  • Provides administrative support to the department, including, but not limited to: calendar management, scheduling meetings, taking meeting notes, following up on meeting-generated tasks, preparing documents and slides using PowerPoint, Excel and Microsoft Word.
  • Composes high level correspondence and memoranda independently and with professional quality. Edits and proofreads all written materials and verifies the validity of data and documents contained in all reports prior to submission.
  • Maintains leadership's calendar up to date; coordinates vacation, schedules meetings with particular attention to preventing scheduling conflicts.
  • Makes registration and travel arrangements; makes hotel reservations; provides written itineraries for all travel plans.
  • Schedules meetings, tracks responses; coordinates audio-visual and technology requirements. Prepares information packages for meetings and distributes timely. Takes and prepares meeting notes as required. Ensures that meeting notes and other written documents are accurate and professional.
  • Follows up with Directors, to ensure adherence to project and tasks deadlines.
  • Manages vendor invoices in accordance with institutional policies and procedures and accounts payable for the department. Manages subscriptions.
  • Monitors and maintains inventory of office supplies and equipment. Purchases supplies as needed and stays within the established budget. Keeps office equipment in working order and contacts IT or service provider, as necessary, for repairs or replacements.
  • Evaluates, develops and revises administrative systems to improve efficiency.
  • Handles telephone calls in a professional, courteous speaking manner; determines nature of all calls and initiates appropriate disposition.
  • Creates reports, spreadsheets, charts, presentations or other correspondence requested.
  • Performs office-related duties such as maintaining organizational charts, up-to-date electronic files, manuals and records. Distributing mail.
  • Coordinates onboarding of new hires, ensuring equipment delivery, systems' access and other requests as necessary.
  • Coordinates off-boarding ensuring the return of BMC equipment and termination of systems' access.
  • Acts as a liaison with external customers to ensure efficient communications.
  • Conducts online and other types of research

Key Responsibilities
Surgical Scheduling
  • Coordinate and schedule orthopedic and podiatric surgical procedures in hospital and ambulatory surgery center settings.
  • Schedule elective and urgent surgical cases including joint replacements, fracture repairs, arthroscopy procedures, foot and ankle reconstruction, bunion corrections, hammertoe repairs, tendon repairs, and other orthopedic and podiatric procedures.
  • Maintain surgeon calendars, operating room schedules, and block time utilization.
  • Coordinate surgery dates, pre-admission testing, medical clearances, imaging studies, and post-operative appointments.
  • Prepare and distribute surgical packets and patient instructions.
  • Communicate surgical information and procedural requirements to patients and families.
  • Reschedule procedures due to changes in provider availability, operating room scheduling, or insurance authorization status.

Insurance Verification and Prior Authorizations
  • Verify patient insurance eligibility, benefits, deductibles, co-payments, and out-of-pocket responsibilities.
  • Obtain prior authorizations for orthopedic and podiatric surgeries, diagnostic testing, injections, durable medical equipment (DME), and specialty procedures.
  • Submit clinical documentation, operative reports, imaging results, and medical necessity information to insurance carriers.
  • Monitor authorization status and follow up on pending approvals to prevent delays in patient care.
  • Resolve authorization denials through appeals, peer-to-peer reviews, and submission of additional clinical documentation.
  • Maintain accurate authorization records and ensure compliance with payer requirements.

Billing and Revenue Cycle Support
  • Review surgical cases for billing accuracy and completeness.
  • Verify CPT, ICD-10, and procedure codes are supported by documentation and authorization approvals.
  • Assist with claim review and denial management for orthopedic and podiatric procedures.
  • Coordinate with billing departments regarding authorization discrepancies, claim denials, and reimbursement issues.
  • Ensure all surgical procedures meet payer guidelines and medical necessity requirements prior to billing.
  • Monitor outstanding authorizations and billing-related follow-up items.

Patient Care Coordination
  • Serve as the primary contact for patients regarding surgical scheduling, insurance requirements, and procedure preparation.
  • Educate patients on surgical timelines, insurance coverage, financial responsibilities, and pre-operative instructions.
  • Coordinate communication between surgeons, physician assistants, nurses, physical therapy providers, hospitals, and insurance companies.
  • Schedule follow-up appointments and coordinate continuity of care after surgery.
  • Provide exceptional customer service while addressing patient concerns and questions.

Administrative and Office Management
  • Maintain accurate patient records within EPIC and electronic medical record systems.
  • Manage referral work queues, surgical scheduling logs, and provider schedules.
  • Process incoming referrals and coordinate specialty consultations.
  • Prepare reports, correspondence, and documentation related to surgical scheduling and authorizations.
  • Ensure HIPAA compliance and confidentiality of patient information.
  • Support daily office operations and assist providers with administrative needs.

Core Competencies
  • Orthopedic Surgery Scheduling
  • Podiatric Surgery Scheduling
  • Prior Authorizations & Referrals
  • Insurance Verification
  • Surgical Billing Support
  • Revenue Cycle Management
  • Operating Room Coordination
  • EPIC Electronic Medical Records
  • CPT & ICD-10 Coding Knowledge
  • Patient Care Coordination
  • Medical Necessity Review
  • Denial Management & Appeals
  • Provider Calendar Management
  • Customer Service Excellence
  • HIPAA Compliance

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required)
Job Requirements
REQUIRED EDUCATION AND EXPERIENCE:
  • Bachelor's degree from an accredited university
  • Three to five years of experience in progressively more responsible positions in office administration with high proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).

PREFERRED EDUCATION AND EXPERIENCE:
  • 1-2 years professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred.

KNOWLEDGE, SKILLS & ABILITIES:
  • Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.
  • Must be exceptionally organized to multitask, prioritize and meet deadlines and schedules; must be able to keep others organized and on track.
  • Excellent written and verbal communication skills.
  • Good critical thinking skills and demonstrated comfort and ability to work independently once given direction.
  • High proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).

Compensation Range:
$20.67- $29.09
This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.
NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.
Equal Opportunity Employer/Disabled/Veterans
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or "apps" job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.

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About Boston Medical Center

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Boston Medical Center (BMC) is more than a hospital. It's a network of support and care that touches the lives of hundreds of thousands of people in need each year. It is the largest and busiest provider of trauma and emergency services in New England. Emphasizing community-based care, BMC is committed to providing consistently excellent and accessible health services to all-and is the largest safety-net hospital in New England. The hospital is also the primary teaching affiliate of the nationally ranked Boston University School of Medicine (BUSM) and a founding partner of Boston HealthNet - an integrated health care delivery systems that includes many community health centers. Join BMC today and help us achieve our Vision 2030 which is a long-term goal to make Boston the healthiest urban population in the world.

Industry

Hospitals

Company size

1,001 - 5,000 Employees

Headquarters location

Boston, MA, US

Year founded

1996

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