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Mailing Specialist Jobs (NOW HIRING)

Mittera Group Inc

Data & Mailing Specialist

Beaver Dam, WI · On-site

$16.75 - $22.50/hr

Description The Data & Mailing Specialist plays a vital role in ensuring our customers' projects are delivered accurately, efficiently, and on time. This position combines technical data processing ...

Mittera

Data & Mailing Specialist

Beaver Dam, WI · On-site

$16.75 - $22.50/hr

Job Type Full-time Description The Data & Mailing Specialist plays a vital role in ensuring our customers' projects are delivered accurately, efficiently, and on time. This position combines ...

Mittera Group

Data & Mailing Specialist

Beaver Dam, WI · On-site

$16.75 - $22.50/hr

The Data & Mailing Specialist plays a vital role in ensuring our customers' projects are delivered accurately, efficiently, and on time. This position combines technical data processing with mailing ...

MITTERA

Data & Mailing Specialist

Beaver Dam, WI · On-site

$16.75 - $22.50/hr

Job Type Full-time Description The Data & Mailing Specialist plays a vital role in ensuring our customers' projects are delivered accurately, efficiently, and on time. This position combines ...

RR Donnelley

Mail Services Specialist 1

San Antonio, TX · On-site

$15 - $18.50/hr

Review manufacturing instructions to determine type and size of publication scheduled for mailing. * Make adjustments to guides, rollers, loose card inserter, weighing machine, and tying arm, using ...

RR Donnelley

Mail Services Specialist 1

San Antonio, TX · On-site

Review manufacturing instructions to determine type and size of publication scheduled for mailing. * Make adjustments to guides, rollers, loose card inserter, weighing machine, and tying arm, using ...

R.R. Donnelley

Mail Services Specialist 1

San Antonio, TX · On-site

$15 - $18.50/hr

Review manufacturing instructions to determine type and size of publication scheduled for mailing. * Make adjustments to guides, rollers, loose card inserter, weighing machine, and tying arm, using ...

RR Donnelley

Mail Services Specialist 1

Logan, UT

$15.31 - $16.45/hr

Review manufacturing instructions to determine type and size of publication scheduled for mailing. * Make adjustments to guides, rollers, loose card inserter, weighing machine, and tying arm, using ...

New

RR Donnelley

Mail Services Specialist 1

Logan, UT

Review manufacturing instructions to determine type and size of publication scheduled for mailing. * Make adjustments to guides, rollers, loose card inserter, weighing machine, and tying arm, using ...

New

RR Donnelley

Mail Services Specialist 1

San Antonio, TX

$15 - $18.50/hr

Review manufacturing instructions to determine type and size of publication scheduled for mailing. * Make adjustments to guides, rollers, loose card inserter, weighing machine, and tying arm, using ...

RR Donnelley

Mail Services Specialist 1

Logan, UT

Review manufacturing instructions to determine type and size of publication scheduled for mailing. * Make adjustments to guides, rollers, loose card inserter, weighing machine, and tying arm, using ...

New

RR Donnelley

Mail Services Specialist 1

Logan, UT · On-site

$15.31 - $16.45/hr

Review manufacturing instructions to determine type and size of publication scheduled for mailing. * Make adjustments to guides, rollers, loose card inserter, weighing machine, and tying arm, using ...

RR Donnelley

Mail Services Specialist 2

Charlotte, NC · On-site

$15.50 - $21/hr

Review manufacturing instructions to determine type and size of publication scheduled for mailing * Make adjustments to guides, rollers, loose card inserter, weighing machine, and tying arm, using ...

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All JobsMailing Specialist Jobs

Mailing Specialist information

See salary details

$5

$19

$25

How much do mailing specialist jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for mailing specialist in the United States is $19.23, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $22.36 per hour, depending on experience, location, and employer.

What does a mailing specialist do?

A Mailing Specialist is responsible for preparing and processing mailings for businesses or organizations. This includes tasks such as sorting, addressing, packaging, and ensuring that mail is compliant with postal regulations. Mailing Specialists often operate mailing equipment, track shipments, and coordinate with postal or courier services to ensure timely delivery. Their work is essential for direct mail campaigns, billing statements, newsletters, and other mass mailings. Attention to detail and organizational skills are important in this role.

What are the key skills and qualifications needed to thrive as a mailing specialist, and why are they important?

To thrive as a Mailing Specialist, you need a strong understanding of postal regulations, attention to detail, and experience with mail processing procedures, often supported by a high school diploma or equivalent. Familiarity with mail sorting machines, postage meters, and shipping software is typically required. Strong organizational skills, time management, and effective communication are valuable soft skills in this position. These abilities ensure accurate, timely, and cost-effective mail distribution, which is critical for organizational efficiency and customer satisfaction.

What are some typical challenges faced by mailing specialists, and how can they be managed effectively?

Mailing Specialists often face challenges such as managing tight deadlines, ensuring address accuracy, and keeping up with postal regulations. Staying organized and using automation tools can help streamline the preparation and sorting of mail. Regularly reviewing postal updates and maintaining clear communication with team members and clients also ensures that mailings are timely and compliant with current standards.

What is the difference between Mailing Specialist vs Data Entry Clerk?

AspectMailing SpecialistData Entry Clerk
Required CredentialsHigh school diploma; some roles may require certifications in mailing or logisticsHigh school diploma; basic computer skills
Work EnvironmentMailrooms, warehouses, or office settings handling mailing processesOffice settings performing data input tasks
Employer & Industry UsageMailing companies, healthcare, nonprofits, marketingVarious industries including healthcare, finance, retail
Common Search & ComparisonOften compared for roles involving mailing and logisticsCompared for administrative and data management tasks

The main difference is that Mailing Specialists focus on preparing, sorting, and sending mail, often requiring knowledge of mailing procedures and logistics. Data Entry Clerks primarily input and manage data within computer systems. While both roles may work in office environments, their core responsibilities and skill sets differ significantly.

More about Mailing Specialist jobs
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Mailing Specialist jobs near you
Infographic showing various Mailing Specialist job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $39,988 per year, or $19.2 per hour.

Temporary Mailing Specialist

Artemis Lifestyles

Kissimmee, FL • On-site

$15/hr

Temporary

Posted 14 days ago

Job description

About the Role:

The Temporary Mailing Specialist plays a critical role in supporting the communication and operational efficiency of a HOA organization. This position is responsible for managing the preparation, sorting, and distribution of outgoing and incoming mail, ensuring timely and accurate delivery of important documents and correspondence. The role requires meticulous attention to detail to maintain accurate mailing records and to handle sensitive information with confidentiality. The Temporary Mailing Specialist collaborates closely with various departments to coordinate mailing schedules and resolve any mailing issues that arise. Ultimately, this position ensures that all mailing operations run smoothly, supporting the overall business functions and client communications within the organization.

This position is temporary lasting up to 6 months. The schedule is Monday-Friday 20-25 hours per week.

Minimum Qualifications:

  • High school diploma or equivalent.
  • Previous experience in a mailing, shipping, or administrative support role.
  • Basic knowledge of postal regulations and mailing procedures.
  • Ability to operate standard mailing equipment and office machinery.
  • Strong organizational skills and attention to detail.

Preferred Qualifications:

  • Familiarity with digital mailing systems and software.
  • Ability to manage multiple tasks in a fast-paced environment.
  • Excellent communication skills for coordinating with internal teams and external vendors.
  • Basic data entry and record-keeping proficiency.

Responsibilities:

  • Prepare, sort, and distribute incoming and outgoing mail and packages efficiently and accurately.
  • Maintain detailed records of all mail transactions and ensure compliance with company policies and postal regulations.
  • Coordinate with internal departments to schedule and prioritize mailings according to business needs.
  • Operate mailing equipment such as postage meters, folding machines, and sorting systems.
  • Handle confidential and sensitive information with discretion and maintain security protocols.
  • Assist in inventory management of mailing supplies and request replenishments as needed.
  • Troubleshoot and resolve mailing issues, including addressing errors or delays with postal services.

Skills:

The required skills enable the Temporary Mailing Specialist to efficiently manage daily mailing operations, ensuring accuracy and timeliness in all correspondence. Attention to detail is essential for maintaining precise records and handling sensitive documents securely. Organizational skills help prioritize tasks and coordinate with various departments to meet mailing deadlines. Operating mailing equipment and understanding postal regulations are critical for processing mail correctly and avoiding delays or errors. Preferred skills such as familiarity with digital mailing systems and strong communication abilities enhance the specialist's capacity to adapt to evolving technologies and collaborate effectively within the organization.