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Mailing Assistant Jobs (NOW HIRING)

Quanex

Administrative Assistant/Receptionist

Houston, TX · On-site

$47K - $57K/yr

Distribute employee mail and assist with shipping and mailing. * Assist with employee entertainment programs and engagement activities. * Support the Quanex Foundation Administrator by entering ...

Quanex

Administrative Assistant/Receptionist

Houston, TX · On-site

$47K - $57K/yr

Distribute employee mail and assist with shipping and mailing. * Assist with employee entertainment programs and engagement activities. * Support the Quanex Foundation Administrator by entering ...

Brunswick

Accounts Receivable Analyst

Muskegon, MI · On-site

$21.75 - $27.50/hr

Manage Invoicing, Credit Memo and Statement processing and mailing * Assist with General Ledger account reconciliations as assigned * Various other reporting tasks as assigned * Other duties as ...

Collabera

Accounts Payable Coordinator

New York, NY

$22.25 - $29/hr

Prepare supplier checks for mailing. Assist with month end reconciliations and reports. Assist co-workers in administering accounts payable functions. Number of Employees Supervised: Direct and ...

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Mailing Assistant information

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.
What cities are hiring for Mailing Assistant jobs? Cities with the most Mailing Assistant job openings:
What are the most commonly searched types of Mailing jobs? The most popular types of Mailing jobs are:
What states have the most Mailing Assistant jobs? States with the most job openings for Mailing Assistant jobs include:
Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant/Receptionist

Quanex

Houston, TX • On-site

$47K - $57K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 21 days ago

Job description

Quanex is looking for an Administrative Assistant/Receptionist to join our team located in Houston, Texas.
The Administrative Assistant/Receptionist manages the daily administration and clerical activities for our Houston office to ensure that policies, practices, office services, event plans, and department policies are met and maintained. In this role, the successful candidate will provide receptionist support, including greeting guests, answering the company's main phone line, and maintaining the receptionist area. Due to the responsibilities associated with the role, this is an onsite, Monday through Friday position.
We Offer You!
  • Competitive Salary
  • Bonus Potential
  • 401K with 5% company match, yours to keep after 2 years
  • 15% immediate return if you participate in the company's ESPP
  • Medical, Dental & Vision Plans
  • Employer paid disability plans and life insurance
  • Paid Time Off & Holidays
  • Various Work Schedules
  • Tuition support for degree and continuous education
  • Employee Resource Groups focused on employee empowerment

What's attractive about the Administrative Assistant/Receptionist position?
  • Collaborative role that supports multiple levels of the organization
  • Provides assistance in administrating activities related to the Quanex Foundation, the Company's philanthropic organization
  • Primary contact for facilities and building maintenance

What Success Looks Like:
  • Provide administrative support to various departments and office services.
  • Screen phone calls and greet visitors.
  • Handle various housekeeping items and document control.
  • Process office services invoices and assist with expense report processing for the executive team.
  • Manage, organize, and reorder supplies.
  • Distribute employee mail and assist with shipping and mailing.
  • Assist with employee entertainment programs and engagement activities.
  • Support the Quanex Foundation Administrator by entering checks into QuickBooks, help manage the Matching Gifts system, create and maintain tax receipt letters, mail checks, verify 501c3 status, and process new charity requests.
  • Assist the Sr. Executive Assistant with various document creation and processing.
  • Provide meeting room coordination and support.
  • Assist and maintain Legal files.
  • Partner with HR for onboarding activities.

Your Credentials:
  • Minimum 3 years of administrative support experience
  • Excellent written and verbal communication skills.
  • Strong human relation skills.
  • Efficient time management and organizational skills.
  • Ability to maintain confidentiality.
  • Proficient computer and Microsoft Office skills.
  • Familiarity with QuickBooks is a plus.

The annual base salary range for this position is $47,000 to $57,000 with the potential to earn an annual bonus.
About Quanex, A Part of Something BiggerQuanex (NYSE: NX) is a global, publicly traded manufacturing company primarily serving OEMs in the fenestration, cabinetry, solar, refrigeration and outdoor products markets. We are A Part of Something Bigger by improving the performance and aesthetics of end products through continuous innovation, helping customers achieve greater production efficiencies, dedication to giving back to communities where we operate, producing shareholder value and helping our employees learn, grow, and thrive. Learn more at Quanex.com.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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About Quanex

Sourced by ZipRecruiter

Industry

Construction materials wholesalers

Company size

1,001 - 5,000 Employees

Headquarters location

Houston, TX, US

Year founded

1927

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