ZipRecruiter

Log In

1

Mailing Assistant Jobs (NOW HIRING)

Illinois College

Accounting Associate

Jacksonville, IL · On-site

$17 - $21/hr

... them for mailing * Assist students with setting up direct deposit for refunds and reimbursements * Reconcile the daily cash drawer * Manage vendor onboarding and maintaining current addresses ...

GSI Environmental Inc

Accounts Payable Associate

Houston, TX · On-site

$19 - $24.50/hr

Prepare vendor checks for mailing * Assist with other projects and support as needed * Deposit and log receipts daily using a remote desktop deposit machine Qualifications/Experience * High school ...

GSI Environmental Inc

Accounts Payable Associate

Houston, TX · On-site

$19 - $24.50/hr

Prepare vendor checks for mailing * Assist with other projects and support as needed * Deposit and log receipts daily using a remote desktop deposit machine Qualifications/Experience * High school ...

AppleOne

Mail Processing Clerk

Columbus, OH · On-site

$38K/yr

... assist with tasks to ensure daily mailing deadlines are met Requirements: • High School Diploma or equivalent • Ability to work in a high-production, fast-paced environment • Comfortable ...

New

GSI Environmental Inc.

Accounts Payable Associate

Houston, TX · On-site

$18 - $23.25/hr

Prepare vendor checks for mailing * Assist with other projects and support as needed * Deposit and log receipts daily using a remote desktop deposit machine * High school diploma required * 2-5 years ...

Express Employment Professionals

Be Seen First

Construction Administrator

Hollywood, FL · On-site

$20 - $25/hr

Perform general clerical duties, including photocopying, faxing, and mailing * Assist with proofreading and editing documents * Conduct data entry tasks accurately and efficiently * Maintain office ...

Express Employment Professionals

Be Seen First

Construction Administrator

Hollywood, FL · On-site

$20 - $25/hr

Perform general clerical duties, including photocopying, faxing, and mailing * Assist with proofreading and editing documents * Conduct data entry tasks accurately and efficiently * Maintain office ...

Consolidated Solutions

Be Seen First

Experienced Mailing Operator

Cleveland, OH · On-site

$15.25 - $17.25/hr

Summary We are seeking Experienced Mailing Equipment Operators to join our dynamic team at ... * Assist in troubleshooting equipment issues and perform minor repairs as needed. * Adhere to ...

Brunswick

Accounts Receivable Analyst

Muskegon, MI · On-site

$21.75 - $27.50/hr

Manage Invoicing, Credit Memo and Statement processing and mailing * Assist with General Ledger account reconciliations as assigned * Various other reporting tasks as assigned * Other duties as ...

GSI Environmental Inc.

Accounts Payable Associate

Houston, TX · On-site

$18 - $23.25/hr

Prepare vendor checks for mailing * Assist with other projects and support as needed * Deposit and log receipts daily using a remote desktop deposit machine * High school diploma required * 2-5 years ...

Kong Company LLC

KORE Warehouse Associate

Golden, CO · On-site

$18/hr

Prepare parcels and packaging for domestic and international mailing * Assist in evolving marketing and samples projects * Aid in donation initiatives * Ability to follow instructions and work well ...

Illinois College

Accounting Associate

Jacksonville, IL · On-site

$17 - $21/hr

... them for mailing * Assist students with setting up direct deposit for refunds and reimbursements * Reconcile the daily cash drawer * Manage vendor onboarding and maintaining current addresses ...

Illinois College

Accounting Associate

Jacksonville, IL

$17 - $21/hr

... them for mailing * Assist students with setting up direct deposit for refunds and reimbursements * Reconcile the daily cash drawer * Manage vendor onboarding and maintaining current addresses ...

ILLINOIS COLLEGE

Accounting Associate

Jacksonville, IL · On-site

$17 - $21/hr

... them for mailing * Assist students with setting up direct deposit for refunds and reimbursements * Reconcile the daily cash drawer * Manage vendor onboarding and maintaining current addresses ...

next page

Showing results 1-20

People also search for

All JobsMailing JobsMailing Assistant Jobs

Mailing Assistant information

What are the key skills and qualifications needed to thrive as a Mailing Assistant, and why are they important?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges Mailing Assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What are Mailing Assistants?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

How to become a mail handler?

To become a mail handler, candidates typically need a high school diploma or equivalent and must pass a postal service exam. On-the-job training is provided, and physical stamina is important due to the manual nature of the work, which involves sorting and handling mail in a postal facility.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What cities are hiring for Mailing Assistant jobs? Cities with the most Mailing Assistant job openings:
What are the most commonly searched types of Mailing jobs? The most popular types of Mailing jobs are:
What states have the most Mailing Assistant jobs? States with the most job openings for Mailing Assistant jobs include:
Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in the United States as of May 2026, with employment types broken down into 67% As Needed, and 33% Full Time. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Accounting Associate

Accounting Associate

Illinois College

Jacksonville, IL • On-site

$17 - $21/hr

Full-time

This job post has expired today. Applications are no longer accepted.

Job description

Accounting Associate

Illinois College - Jacksonville, IL

Overview

Salary Range $17.00 - $21.00 Hourly Level Entry Position Type Full Time

Description

The Accounting Associate serves as a welcoming first point of contact for employees and students of the College. This position assists employees and students on a daily basis with their purchasing and reimbursement requests, processes petty cash requests, maintains a cash drawer, and answers phones.

Essential Functions The following list of duties is meant to be representative of the work performed in this position. The omission of a specific duty or responsibility will not preclude it from the position if the work is similar, related or a logical extension of position responsibilities.

  • Work with accounts payable coding invoices and verifying proper account numbers
  • Review requisitions and reimbursements for proper approval and supporting documentation
  • Assist with reconciling Purchasing card transactions
  • Assist with maintaining the electronic workflow process for purchasing
  • Assist Accounts Payable Coordinator with organizing checks and preparing them for mailing
  • Assist students with setting up direct deposit for refunds and reimbursements
  • Reconcile the daily cash drawer
  • Manage vendor onboarding and maintaining current addresses
  • Assist student organizations with agency account activity reports
  • Assist department heads with budget questions
  • Review and process the Office of Advancement contributions
  • Issue receipts to customers
  • Prepare and post journal entries
  • Prepare daily IC store deposits
  • Assist with audit requests and reconciliations
  • Collaborate with the campus on billing third parties for rental of facilities and events
  • Function as a substitute for the Accounts Payable Coordinator, as necessary

Qualifications

Qualifications

  • Associates or Bachelors degree preferred, or 5+ years of Accounting and Financial experience
  • Intercultural competency; ability to work with individuals of diverse backgrounds
  • Advanced level of detail orientation, trustworthiness, and confidentiality required
  • Ability to develop and maintain collaborative working relationships, engage in creative problem-solving and extend enlightened hospitality when working with others
  • Ability to communicate effectively, both orally and in writing
  • Proficient in Microsoft Excel and Word
  • Effective time management and prioritization skills

Apply