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Mailing Assistant Jobs (NOW HIRING)

Brunswick

Accounts Receivable Analyst

Muskegon, MI · On-site

$21.75 - $27.50/hr

Manage Invoicing, Credit Memo and Statement processing and mailing * Assist with General Ledger account reconciliations as assigned * Various other reporting tasks as assigned * Other duties as ...

Affinity Consulting

Legal Assistant

Seattle, WA · On-site

$40K - $75K/yr

Handle document management including scanning, uploads, printing, and mailing. * Assist with demand letters and case data tracking. * Verify medical bills and manage lien correspondence. * Track ...

Collabera

Accounts Payable Coordinator

New York, NY

$22.25 - $29/hr

Prepare supplier checks for mailing. Assist with month end reconciliations and reports. Assist co-workers in administering accounts payable functions. Number of Employees Supervised: Direct and ...

Sebastian

Central Station Operator

Kerman, CA

$22 - $25/hr

Stuff and sort bills, envelopes, and customer inserts for mailing. * Assist with various projects that require data entry and documentation. * Run and review Network Outage Test Tool (NOTT) reports ...

Toppan Merrill

Mailing Operator - 2nd Shift

Sartell, MN · On-site

$18 - $22/hr

You will set up and operate intelligent inserting and mailing equipment to produce a finished ... Perform minor maintenance daily including troubleshooting and general cleaning. Assist in ...

Sebastian Corp

Central Station Operator

Kerman, CA · On-site

Stuff and sort bills, envelopes, and customer inserts for mailing. * Assist with various projects that require data entry and documentation. * Run and review Network Outage Test Tool (NOTT) reports ...

Sebastian Corp

Central Station Operator

Kerman, CA · On-site

$22 - $25/hr

Stuff and sort bills, envelopes, and customer inserts for mailing. * Assist with various projects that require data entry and documentation. * Run and review Network Outage Test Tool (NOTT) reports ...

Sebastian Corp

Central Station Operator

Kerman, CA · On-site

$22/hr

Stuff and sort bills, envelopes, and customer inserts for mailing. * Assist with various projects that require data entry and documentation. * Run and review Network Outage Test Tool (NOTT) reports ...

Peerless Inc

Accounting & Finance Associate

Buffalo, NY · On-site

Prepare and post-mark outgoing checks and invoices for mailing. * Assist team with sending account status statements to customers, making open invoice collection emails and phone calls, and sending ...

Peerless Inc

Accounting & Finance Associate

Buffalo, NY

$20 - $22/hr

Prepare and post-mark outgoing checks and invoices for mailing. * Assist team with sending account status statements to customers, making open invoice collection emails and phone calls, and sending ...

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Mailing Assistant information

What are the key skills and qualifications needed to thrive as a Mailing Assistant, and why are they important?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What disqualifies you from being a mail carrier?

Mail carriers must have a valid driver's license, a clean driving record, and pass background checks. Disqualifications include criminal convictions, poor driving history, or health issues that prevent lifting or prolonged walking. Additionally, a lack of reliable transportation or failure to meet age requirements can disqualify candidates.

What are Mailing Assistants?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What qualifications do you need to be a mail handler?

Mail handlers typically need a high school diploma or equivalent and must pass a postal service exam. Physical stamina, attention to detail, and the ability to operate sorting equipment are also important qualifications for this role.

Will the USPS hire a 55 year old?

The USPS hires individuals of various ages, including those who are 55 years old, as long as they meet the job requirements such as passing a background check and physical assessment. Age is not a disqualifying factor for employment as a Mailing Assistant or similar roles within the USPS.

What does a mail assistant do?

A mail assistant helps sort, package, and distribute mail within an organization or to external recipients. They may operate mail processing equipment, maintain mailing records, and ensure timely delivery, often working in postal or corporate mailrooms. Attention to detail and organizational skills are important for this role.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are some common challenges Mailing Assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.
What cities are hiring for Mailing Assistant jobs? Cities with the most Mailing Assistant job openings:
What are the most commonly searched types of Mailing jobs? The most popular types of Mailing jobs are:
What states have the most Mailing Assistant jobs? States with the most job openings for Mailing Assistant jobs include:
Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution.
Machine Mailing Operator (3rd Shift)

Machine Mailing Operator (3rd Shift)

BOLGER LLC

Minneapolis, MN

$19 - $21.50/hr

Other

Medical, Dental, Vision, Life

Posted 24 days ago

Job description

Description

Job Summary

We are seeking a skilled and detail-oriented Machine Mailing Operator to join our production team. In this role, you will be responsible for operating and maintaining high-speed mailing machines to prepare outgoing mail for distribution. The ideal candidate will have experience in mail processing, strong technical skills, and an understanding of mail sorting and handling practices.


Key Responsibilities

  • Operate and monitor machine mailing equipment, ensuring accurate and efficient processing of mail pieces.
  • Set up machines for various mailing tasks, adjusting settings based on job requirements and specifications.
  • Perform routine maintenance and troubleshooting on mailing machines to minimize downtime and ensure optimal performance.
  • Sort and prepare mail according to postal regulations and company guidelines.
  • Verify accuracy of mailing lists, labels, and financial transactions related to mailing processes.
  • Collaborate with team members to ensure timely completion of mailing projects and respond to any issues that arise during processing.
  • Maintain a clean and organized work environment, adhering to safety protocols and company policies.
  • Keep detailed records of machine performance, production output, and any operational challenges encountered.
  • Assist in training and mentoring new employees as needed.


Qualifications

  • High school diploma or equivalent; technical certification is a plus.
  • Proven experience as a machine operator, preferably in a mailing or printing environment.
  • Strong mechanical aptitude and problem-solving skills.
  • Ability to work accurately under tight deadlines and manage multiple tasks simultaneously.
  • Knowledge of postal regulations and best practices in mailing operations is preferred.
  • Proficiency in operating mailing software and machinery.
  • Excellent attention to detail and ability to maintain quality standards.
  • Strong communication and teamwork skills.


Working Conditions

  • Ability to lift up to 50 pounds and perform physical tasks such as standing for extended periods, bending, and reaching.
  • Manual dexterity for operating machinery and performing maintenance tasks.
  • Moderate noise level due to operation of machinery that can be intense. 
  • Minor workspace restrictions and moderate exposure to dirt and dust. 
  • Working near continual rotating moving and mechanical parts. 
  • The job is subject to interruptions and production schedule changes at times to meet customer satisfaction.  

Schedule

  • Monday-Thursday, 9PM - 7AM
  • Occasional overtime and weekend work as needed to meet production deadlines 


Why Work for Bolger


About Us:

Bolger is a 90-year-old, third-generation, family-owned business that's pushing the boundaries of print innovation. We're committed to diversity, equity, and inclusion, and we're proud to be part of the Sustainable Green Print partnership. Our people are at the heart of everything we do, and we're looking for talented individuals who share our passion for print excellence.


What We Offer:

* Competitive compensation package

* Comprehensive benefits, including medical, dental, vision, flexible spending accounts (FSA), and life insurance 

* Ongoing training and professional development opportunities

* A collaborative, innovative, and dynamic work environment 

* A chance to be part of a leading printing organization with a rich history of innovation and excellence


What's Next:

Interested candidates are invited to submit their resume or fill out an application on our website at https://bolger.com/careers/

Bolger is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Apply