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Mailing Assistant Jobs (NOW HIRING)

Collabera

Accounts Payable Coordinator

New York, NY

$22.25 - $29/hr

Prepare supplier checks for mailing. Assist with month end reconciliations and reports. Assist co-workers in administering accounts payable functions. Number of Employees Supervised: Direct and ...

THE KONG COMPANY LLC

KORE Warehouse Associate

Golden, CO · On-site

$18/hr

Prepare parcels and packaging for domestic and international mailing * Assist in evolving marketing and samples projects * Aid in donation initiatives * Ability to follow instructions and work well ...

Kong Company LLC

KORE Warehouse Associate

Golden, CO · On-site

$18/hr

Prepare parcels and packaging for domestic and international mailing * Assist in evolving marketing and samples projects * Aid in donation initiatives * Ability to follow instructions and work well ...

Vaco LLC

Office Assistant

Philadelphia, PA

$17 - $22.25/hr

... checks for mailing Assist with organizing and digitizing approximately 1.5 years of HR ... documentation Maintain organized filing systems (both physical and electronic) Handle highly ...

KONG Company

KORE Warehouse Associate

Golden, CO

$18/hr

Prepare parcels and packaging for domestic and international mailing * Assist in evolving marketing and samples projects * Aid in donation initiatives * Ability to follow instructions and work well ...

NiSource, Inc.

Mailing Coordinator

Columbus, OH · On-site

$35K - $49K/yr

... to mailing statements; • Prepare postal pallets with proper strapping, placards, caps and wrap ... • Assist team with any task needed to ensure same-day SLA's are met. • Minimum Core ...

NiSource, Inc.

Mailing Coordinator

Columbus, OH · On-site

$35K - $49K/yr

... mailing statements; Prepare postal pallets with proper strapping, placards, caps and wrap; Learn ... Perform return mail function as available; Assist with meter operation as needed; Assist team with ...

NiSource

Mailing Coordinator

Columbus, OH · On-site

$35K - $49K/yr

... mailing statements; Prepare postal pallets with proper strapping, placards, caps and wrap; Learn ... Perform return mail function as available; Assist with meter operation as needed; Assist team with ...

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Mailing Assistant information

What are the key skills and qualifications needed to thrive as a Mailing Assistant, and why are they important?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges Mailing Assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What are Mailing Assistants?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

How to become a mail handler?

To become a mail handler, candidates typically need a high school diploma or equivalent and must pass a postal service exam. On-the-job training is provided, and physical stamina is important due to the manual nature of the work, which involves sorting and handling mail in a postal facility.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What cities are hiring for Mailing Assistant jobs? Cities with the most Mailing Assistant job openings:
What are the most commonly searched types of Mailing jobs? The most popular types of Mailing jobs are:
What states have the most Mailing Assistant jobs? States with the most job openings for Mailing Assistant jobs include:
Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in the United States as of May 2026, with employment types broken down into 67% As Needed, and 33% Full Time. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Shipping and Receiving / Mailing Clerk

Shipping and Receiving / Mailing Clerk

Sir Speedy

Whittier, CA • On-site

$17/hr

Full-time

Medical, Retirement, PTO

This job post has expired 1 day ago. Applications are no longer accepted.

Job description

Benefits:
  • Vacation & Holiday
  • Retirement Program
  • Health insurance

Shipping & Receiving / Mailing Clerk
Position Summary
Sir Speedy Whittier is seeking a motivated, dependable, and detail-oriented Shipping & Receiving / Mailing Clerk to join our production team. This position is responsible for coordinating incoming and outgoing shipments, maintaining inventory accuracy, processing postal mailings, and supporting production operations. The ideal candidate will have experience in shipping and receiving, strong organizational skills, and the ability to work effectively in a fast-paced manufacturing and mailing environment.
Key Responsibilities
  • Receive, inspect, and verify incoming shipments for accuracy and condition.
  • Prepare outgoing shipments by packaging, labeling, and documenting materials for delivery.
  • Process customer orders, work orders, and shipping requests to ensure timely distribution.
  • Determine appropriate shipping methods based on destination, delivery requirements, and cost considerations.
  • Schedule and coordinate pickups with common carriers, including FedEx, UPS, and freight companies.
  • Maintain accurate records of all shipments, receipts, returns, and stock transfers.
  • Work closely with the Production Manager to monitor inventory levels and replenish shipping and receiving supplies.
  • Investigate and report discrepancies in shipments, inventory, or receiving documents.
  • Process outgoing mail using USPS mailing equipment and maintain accurate postal accounting records.
  • Operate high-speed inkjet equipment for envelope addressing and mailing applications.
  • Maintain organized warehouse and storage areas while ensuring a safe and secure work environment.
  • Assist with inventory counts, stock organization, and material movement throughout the facility.
  • Support production and mailing operations as needed to meet customer deadlines.
  • Foster professional, respectful, and cooperative relationships with coworkers, customers, vendors, and carriers.

Qualifications & Requirements
  • Minimum of 2 years of shipping and receiving experience in a manufacturing, print, mail, or distribution environment.
  • Strong attention to detail and ability to follow written work orders and instructions accurately.
  • Proficiency in Microsoft Excel, Outlook, CSV files, and data management processes.
  • Experience with NCOA processing and BCC Mail Manager or similar postal software preferred.
  • Experience using FedEx Ship Manager, UPS WorldShip, and USPS mailing systems.
  • Knowledge of postal metering equipment such as the Hasler IM5000 or equivalent preferred.
  • Experience operating or supporting inkjet addressing equipment such as the MCS Falcon 530 or similar systems preferred.
  • Strong verbal, written, and interpersonal communication skills.
  • Excellent customer service skills and a team-oriented attitude.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Basic math skills and strong organizational abilities.
  • Valid California driver's license with a clean driving record.
  • Forklift certification preferred (or ability to obtain certification).
  • Ability to lift up to 50 pounds and stand for extended periods.
  • Willingness to work overtime during peak production periods as required.

What We Offer
  • Stable, long-established company with over 45 years in business.
  • Team-oriented work environment.
  • Opportunities for training and growth.
  • Competitive compensation based on experience.

Compensation: $17.00 per hour
We are one of the nations leading communications businesses backed by 50 years of professional experience and extraordinary growth. While technology plays a pivotal role in our industry, from print, signs and marketing to online ordering portals and more, we believe a rewarding career is shaped by people, purpose and passion.
If you dream of being part of an organization with a great heritage, progressive leadership and cutting-edge technology, discover the world that is Sir Speedy and its independent franchisees. Sir Speedy is a leading industry provider of printing, signs and marketing services, but we're less corporate culture and more close-knit family. We collaborate on ideas and dreams. Push boundaries. Solve challenges. Look out for one another. And yes, we work hard...and play harder. It's part of our DNA.
With several career paths to choose from - sales, marketing, design, production, operations - no matter the role you choose, you'll be working in an organization that cares about you. At Sir Speedy you can make a difference.

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