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Mailing Assistant Jobs (NOW HIRING)

Peerless Inc

Accounting & Finance Associate

Buffalo, NY · On-site

$20 - $22/hr

Prepare and post-mark outgoing checks and invoices for mailing. * Assist team with sending account status statements to customers, making open invoice collection emails and phone calls, and sending ...

Lahlouh

Administrative Assistant

Cincinnati, OH · On-site

$17.25 - $23.25/hr

Mailing • Marketing Promotions * Bindery & Finishing • Promotional Products * Online (e-commerce) Solutions • Workflow Automation Solutions Position: Administrative Assistant Reports to: Direct ...

Lahlouh

Administrative Assistant

Blue Ash, OH · On-site

$17.25 - $23.25/hr

Mailing • Marketing Promotions * Bindery & Finishing • Promotional Products * Online (e-commerce) Solutions • Workflow Automation Solutions Position: Administrative Assistant Reports to: Direct ...

Jackson County Central Schools

Payroll Clerk

Jackson, MN · On-site

$18.75 - $24.25/hr

Prepares the same for mailing. * Assist main office as needed. Additional Duties Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the ...

United Mailing Services, Inc.

Route Driver

Green Bay, WI · On-site

$18 - $23.25/hr

United Mailing Services (UMS) is hiring a Driver to complete local mail routes, interact with ... assist inside the facility as needed Operate company vehicles Why Join UMS. No weekends ...

United Mailing Services, Inc.

Route Driver

Green Bay, WI

$18 - $23.25/hr

United Mailing Services (UMS) is hiring a Driver to complete local mail routes, interact with ... Load/unload vehicles and assist inside the facility as needed * Operate company vehicles Why Join ...

PLS Print

Be Seen First

Mailroom Assistant

Clearwater, FL · On-site

$15 - $18/hr

Monday-Friday, 6:30am - 3pm Responsibilities: * Assist with mailroom machine set up and operation ... Load mailing materials into inserting, tabbing, and inkjet equipment * Sort, tray, sleeve, and ...

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Mailing Assistant information

What are the key skills and qualifications needed to thrive as a Mailing Assistant, and why are they important?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What disqualifies you from being a mail carrier?

Mail carriers must have a valid driver's license, a clean driving record, and pass background checks. Disqualifications include criminal convictions, poor driving history, or health issues that prevent lifting or prolonged walking. Additionally, a lack of reliable transportation or failure to meet age requirements can disqualify candidates.

What are Mailing Assistants?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What qualifications do you need to be a mail handler?

Mail handlers typically need a high school diploma or equivalent and must pass a postal service exam. Physical stamina, attention to detail, and the ability to operate sorting equipment are also important qualifications for this role.

Will the USPS hire a 55 year old?

The USPS hires individuals of various ages, including those who are 55 years old, as long as they meet the job requirements such as passing a background check and physical assessment. Age is not a disqualifying factor for employment as a Mailing Assistant or similar roles within the USPS.

What does a mail assistant do?

A mail assistant helps sort, package, and distribute mail within an organization or to external recipients. They may operate mail processing equipment, maintain mailing records, and ensure timely delivery, often working in postal or corporate mailrooms. Attention to detail and organizational skills are important for this role.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are some common challenges Mailing Assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.
What cities are hiring for Mailing Assistant jobs? Cities with the most Mailing Assistant job openings:
What are the most commonly searched types of Mailing jobs? The most popular types of Mailing jobs are:
What states have the most Mailing Assistant jobs? States with the most job openings for Mailing Assistant jobs include:
Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Office Administrator

Calista Brice Holding Company

Morgan City, LA • On-site

$15.25 - $21/hr

Full-time

Re-posted 13 days ago

Job description

Brice Incorporated
Regular
JOB SUMMARY:
The Office Administrator will be responsible for the front desk and general office duties, assisting with invoice coordination, business expense processing, and supporting the administration and management staff in various states while always cultivating and maintaining positive business relationships.
ESSENTIAL FUNCTIONS:
  • Responsible for preparing and processing all expense reports, per diems, reimbursements & personal mileage reports.
  • Assist with the flow of the OnBase invoice system.
  • Assist with maintaining the organization of various files and project documents.
  • Responsible for reconciling vendor statements and expense statements.
  • Assist with tracking contracts, purchase orders, and subcontracts with the administration team.
  • Provide front desk support, greet visitors, answer, and direct incoming calls, as well as take messages.
  • Assist in general office duties, including making copies, scanning documents, and mailing.
  • Assist in ordering and organizing office supplies.
  • Open, sort, distribute incoming mail, and prepare outgoing mail with the correct postage.
  • Work in a constant state of alertness and in a safe manner.
  • Perform other duties as assigned.

SUPERVISORY FUNCTIONS:
This position does not have supervisory responsibilities.
KNOWLEDGE, SKILLS, & ABILITIES:
  • Knowledge of basic administrative skills and ability to perform related tasks.
  • Excellent analytical and technical skills.
  • Ability to demonstrate strong project management and organizational skills.
  • Ability to manage time effectively.
  • Excellent oral and written communication skills, and ability to multi-task
  • Ability to work in a team environment.
  • Ability to operate standard business computers utilizing business applications Microsoft Office Suite.
  • Ability to learn new applications.
  • Ability to learn and understand the Company's Standard Operating Procedures (SOPs).
  • Ability to do basic math: addition, subtraction, division, multiplication, and finding percentages.
  • Ability to do business ethically with customers, vendors, and co-workers.
  • Ability to work with a high level of accuracy.
  • Ability to exercise resourcefulness in assisting management & co-workers.
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
  • Ability to write routine reports and correspondence.
  • Ability to maintain a professional appearance.
  • Ability to safely and efficiently operate a motor vehicle.
  • Ability to work in a Native Corporation multi-business environment.

MINIMUM QUALIFICATIONS:
  • High School Diploma or equivalent required.
  • Previous office administration experience preferred.
  • Administration construction and marine experience preferred.
  • Valid state driver's license and be qualified to operate a vehicle under the conditions of the Company's Driving Policy.
  • Ability to pass a drug, driving and background screenings.

WORKING ENVIRONMENT:
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Brice Inc. has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. At times, work is performed outside of the office at indoor and outdoor job sites. Adaptability regarding schedule and design changes and occasional overtime for immediate field support or bid processing may be necessary.
For the full job description including physical and environmental demands please reach out to recruitment@calistabrice.com
PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).
EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
The statements contained in this job description are intended to describe the general content and requirements for performance of this job. It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.

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