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Mailing Assistant Jobs in Arizona (NOW HIRING)

NESCO Inc

Administrative Assistant

Phoenix, AZ · On-site

$17.75 - $24/hr

Print and assemble CE packets for mailing and fax required documentation to medical providers when ... * Assist claimants with transportation needs, including mailing bus passes when applicable

BCForward

Administrative Assistant

Phoenix, AZ · On-site

$16 - $16.71/hr

Print CE materials, assemble mailing packets, and transmit CE paperwork via fax to providers as ... directed to assist claim adjudicators. * Disseminate and track daily assignments to ensure ...

baker construction

Administrative Assistant I

Phoenix, AZ · On-site

$17.75 - $24/hr

Performs general clerical duties including, but not limited to, filing, mailing, faxing ... May assist with coordination of travel arrangements for manager(s) * May set-up and coordinate ...

Embrace Life, Inc

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Administrative Assistant

Gilbert, AZ · On-site

$17/hr

General Assistance**  Perform general administrative tasks, including photocopying, scanning, faxing, and mailing.  Assist in preparing presentations, reports, and other documents as required ...

New

SunWest Credit Union

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Operations Assistant I

Glendale, AZ · On-site

$17 - $19/hr

Job Summary: The Operations Assistant is responsible for assisting with a variety of tasks to ... Mailing Supplies: Oversee mailing supply inventory and reorder items as needed. * Package ...

New

Iannarino Fullen Group

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Administrative Assistant

Tucson, AZ · On-site

$16.50/hr

... assistance such as mailing out bus passes to claimants. Contacts claimants to advise of ... assist claim adjudicators. * Ensures daily assignments are disseminated and completed using a ...

SunWest Credit Union

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Operations Assistant I

Peoria, AZ · On-site

$17 - $19/hr

Job Summary: The Operations Assistant is responsible for assisting with a variety of tasks to ... Mailing Supplies: Oversee mailing supply inventory and reorder items as needed. * Package ...

New

SR International

Administrative Assistant 2 Onsite

Phoenix, AZ · On-site

$17.75 - $24/hr

... mailing out bus passes to claimants. Contacts claimants to advise of appointments and paperwork that is still pending, contacts doctors for follow reports or specific instructions, hospitals for ...

VIVA

Administrative Assistant

Phoenix, AZ · On-site

$17.75 - $24/hr

... assistance such as mailing out bus passes to claimants. Contacts claimants to advise of ... assist claim adjudicators. Ensures daily assignments are disseminated and completed using a ...

VIVA

Administrative Assistant

Tucson, AZ · On-site

$17.25 - $23.50/hr

... assistance such as mailing out bus passes to claimants. Contacts claimants to advise of ... assist claim adjudicators. Ensures daily assignments are disseminated and completed using a ...

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Mailing Assistant information

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are the most commonly searched types of Mailing jobs in Arizona?

The most popular types of Mailing jobs in Arizona are:

Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Arizona as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 18% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Expert Technology Services

Tucson, AZ • On-site

$17 - $23/hr

Contractor

Re-posted 2 days ago

Job description

Job Summary (List Format): Administrative Assistant
- Operate switchboard/communication systems to answer, direct, and transfer calls to appropriate departments or personnel.
- Manage visitor check-ins and perform general administrative tasks such as taking messages, providing information, and maintaining records.
- Handle emergency calls, monitor alarms, and manage paging systems as needed.
- Sort mail and provide basic customer service to claimants and visitors.
- Locate specialized doctors near claimants and schedule consultative examinations (CE), including making follow-up calls and coordinating appointments.
- Prepare and assemble CE packets for mailing; fax paperwork to doctors as required.
- Respond to inquiries from claimants, vendors, and other sources regarding claim status or transportation assistance (e.g., mailing bus passes).
- Contact claimants to advise them of appointments and outstanding paperwork.
- Communicate with doctors for follow-up reports, hospitals for authorizations/reports, and attorneys for status updates.
- Assist supervisors and claim adjudicators by contacting relevant parties (claimants, attorneys, medical sources) as directed.
- Track and ensure completion of daily assignments using a tracking system.
- Conduct case development activities requiring analysis and judgment.
- Position may transition to a hybrid work schedule after completion of training.
- Additional Requirements: Local candidates only; must be available for in-person interviews and able to start within 2 weeks of offer. Intense internal background check required (may take up to a month).