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Mailing Assistant Jobs in Arizona (NOW HIRING)

BCForward

Front Desk Agent

Phoenix, AZ · On-site

$16.80/hr

We are seeking an Administrative Assistant to join our team. The ideal candidate will have ... Print CE materials, assemble mailing packets, and transmit CE paperwork via fax to providers as ...

Tech Providers

Court Administrative Assistant

Phoenix, AZ · On-site

$17.75 - $24/hr

Court Administrative Assistant Location: Phoenix, AZ 85003 - 100% Onsite Expected Duration of ... mailing, and data entry * Performs other duties and special projects as assigned Skills Required

HOPE, Inc.

(Volunteer) Marketing Assistant

Tucson, AZ · On-site

$34K - $43K/yr

Coordinates with Marketing and Communications Manager to develop a marketing and/or mailing list for community stakeholders to keep up on HOPE's activities. Supports fundraising efforts via marketing ...

Gila River Development

Legal Assistant I

Chandler, AZ · On-site

Administrative Support: • Perform standard office duties, including copying, mailing, and maintaining filing systems. • Assist with general administrative tasks as assigned by In-House Counsel ...

Care Access

Clinical Research Assistant

Mesa, AZ

$19 - $33/hr

How This Role Makes a Difference The Clinical Research Assistant is an entry level clinical ... Assist with administrative tasks such as copying, scanning, filing, mailing, emailing, etc ...

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Mailing Assistant information

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are the most commonly searched types of Mailing jobs in Arizona?

The most popular types of Mailing jobs in Arizona are:

Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Arizona as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 18% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

ADMINISTRATIVE ASSISTANT JOB DESCRIPTION

Hotel Cleaning Services

Phoenix, AZ

$17.75 - $24/hr

Full-time

Re-posted 15 days ago

Job description

Administrative Assistant will provide administrative support to Area Managers and local employees. Duties include general clerical, receptionist and project work as needed.

Primary Responsibilities

  • Enter new applications of new hires and provide orientation/on-boarding procedures including all company policies.
  • Perform all duties of day/night time payroll and submit it in a timely manner
  • Ensure all fixed punches are fixed and perform manual payroll for no clock employees.
  • Work on pay days and distribute paychecks to all properties.
  • Answer incoming calls and take messages during office hours for Area Manager.
  • Available to call and receive calls from all managers and employees, during office hours.
  • Uphold a professional image of the companies by responding quickly to requests, communicated issues at contracted properties to area manager, and communicating professionally to all customers and employees.
  • Work with Human Resources and contracted properties in a timely manner to report and resolve any incident report.
  • Follow up on all new hire paperwork during office hours.
  • Maintain local management files on employees. Update their personnel file as needed.
  • Follow up with incident reports making Doctor’s appointments for employees and translating if needed.
  • Make and send the expense reports monthly
  • Translate the security training for employees to obtain the badge at the airport and make sure the employees understand the safety and security policies.
  • Translate for all employee issues and requests by properties.
  • Sign for and distribute UPS, USPS, and FEDEX packages accordingly.
  • Be the Liaison to the home office for any administrative items, supply orders, HR communications, payroll needs, etc.
  • Any assigned office projects for Area Manager as needed.Maintain set working hours weekly, with some flexibility to work extra hours occasionally.
  • Perform general clerical duties to include, but not limited photocopying, faxing, mailing, filing, etc.
  • Meet and greet potential candidates and visitors.
  • Other basic office duties as assigned.

Knowledge and Skills Requirements

Basic reading, writing and arithmetic skills required. This is normally acquired through a high school diploma or equivalent.

Knowledge of Microsoft Office, Outlook and Excel preferred. Intermediate typing skills needed.

Bilingual - Ability to read, write, and speak Spanish and English.

A valid driver license is required.

Office hours: 8:30 am to 5:30 pm with 30 minutes for lunch.


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