ZipRecruiter

Log In

1

Mailing Assistant Jobs in Arizona (NOW HIRING)

Iannarino Fullen Group

Be Seen First

Administrative Assistant

Phoenix, AZ · On-site

$16.71/hr

Coordinate transportation assistance, including preparing and mailing bus passes or other ... assist with routine inquiries. * Contact claimants, attorney representatives, medical sources ...

NESCO Inc

Administrative Assistant

Tucson, AZ · On-site

$22.07/hr

... mailing out bus passes to claimants. Contacts claimants to advise of appointments and paperwork that is still pending, contacts doctors for follow reports or specific instructions, hospitals for ...

BCForward

Office Clerk or Customer Service

Tucson, AZ · On-site

$16.71/hr

Administrative Assistant -Tucson, AZ Location: Tucson, AZ Pay Range: $16.71/hr (W2) We are seeking ... Print consultative examination materials, assemble mailing packets for claimants, and send ...

BCForward

Receptionist

Tucson, AZ · On-site

$16 - $16.71/hr

We are seeking an Administrative Assistant to join our team. The candidate will support switchboard ... Print consultative examination materials, assemble mailing packets for claimants, and send ...

New

Hotel Cleaning Services

Administrative Assistant

Phoenix, AZ · On-site

$17.75 - $24/hr

Administrative Assistant will provide administrative support to Area Managers and local employees ... Perform general clerical duties to include, but not limited photocopying, faxing, mailing, filing ...

Hotel Cleaning Services

ADMINISTRATIVE ASSISTANT

Phoenix, AZ · On-site

$17.75 - $24/hr

Administrative Assistant will provide administrative support to Area Managers and local employees ... Perform general clerical duties to include, but not limited photocopying, faxing, mailing, filing ...

Hotel Cleaning Services

ADMINISTRATIVE ASSISTANT

Phoenix, AZ

$17.25 - $23.50/hr

Administrative Assistant will provide administrative support to Area Managers and local employees ... Perform general clerical duties to include, but not limited photocopying, faxing, mailing, filing ...

Hotel Cleaning Services

ADMINISTRATIVE ASSISTANT

Phoenix, AZ · On-site

$17.25 - $23.50/hr

Administrative Assistant will provide administrative support to Area Managers and local employees ... Perform general clerical duties to include, but not limited photocopying, faxing, mailing, filing ...

Hotel Cleaning Services

ADMINISTRATIVE ASSISTANT

Phoenix, AZ · On-site

$17.75 - $24/hr

ADMINISTRATIVE ASSISTANT will provide administrative support to Area Managers and local employees ... Perform general clerical duties to include, but not limited photocopying, faxing, mailing, filing ...

All About People

Administrative Assistant

Phoenix, AZ · On-site

$16.50/hr

ADMINISTRATIVE ASSISTANT / CLAIMS SUPPORT Schedule: Monday-Friday, 8:00 AM-5:00 PM Pay Rate: $16.50 ... mailing bus passes when applicable. * Contact claimants regarding upcoming appointments ...

BCForward

Receptionist

Phoenix, AZ · On-site

$16 - $16.71/hr

Print CE materials, assemble mailing packets, and transmit CE paperwork via fax to providers as ... directed to assist claim adjudicators. * Disseminate and track daily assignments to ensure ...

DR Horton, Inc.

Escrow Assistant

Chandler, AZ · On-site

$19.25 - $24.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... Keep checkbook for Fee account and maintain control of the mailing stamps machine. * Customer ...

DHI Mortgage

Escrow Assistant

Chandler, AZ

$19.25 - $24.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... Keep checkbook for Fee account and maintain control of the mailing stamps machine. * Customer ...

DR Horton

Escrow Assistant

Chandler, AZ · On-site

$19.25 - $24.50/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... Keep checkbook for Fee account and maintain control of the mailing stamps machine. * Customer ...

Sarahbush

Ophthalmic Assistant

Pine, AZ

$22.72 - $35.22/hr

Ophthalmic Assistant Ophthalmic Assistants are responsible for providing assistance to providers in ... mailing patient test results, transcribing data to forms, filing and monitoring or ordering ...

previous pagenext page

Showing results 21-40

All JobsMailing JobsMailing Assistant JobsMailing Assistant Jobs in Arizona

Mailing Assistant information

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are the most commonly searched types of Mailing jobs in Arizona?

The most popular types of Mailing jobs in Arizona are:

Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Arizona as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 18% Part Time, 2% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant (Tucson only)

TexcelVision Inc.

Tucson, AZ • On-site

$17.25 - $23.50/hr

Other

Posted 8 days ago

Job description

Respond by: 08/18/2026
Job Location: Tucson,Arizona
Work Mode: Onsite
Position Description:
Administrative Assistant job duties

  • Switchboard duties involve operating communication systems to answer, direct, and transfer incoming calls to the correct departments or individuals, managing visitor check-ins, and performing general administrative tasks such as taking messages, providing information, and maintaining records.
  • Operators also handle emergency calls, monitor alarms, and may perform other duties like managing paging systems, sorting mail, and providing basic customer service. The specific duties of a switchboard operator can vary depending on the organization and often blend with receptionist functions.
  • Responsibilities include locating specialized doctors near the claimant's location to complete exams requested by the Disability Evaluator. Scheduling consultative examinations (CE) including follow-up phone calls to claimants. Print CE, assemble the packet to be mailed out to claimant, send CE paperwork through fax if necessary to doctors.
  • Responds to inquiries from claimants, vendors, and other sources regarding status of claim or for transportation assistance such as mailing out bus passes to claimants. Contacts claimants to advise of appointments and paperwork that is still pending, contacts doctors for follow reports or specific instructions, hospitals for authorizations and reports and other sources such as claimant's attorneys to answer basic status questions.
  • Contacts claimants, attorney representatives, medical sources and other sources as directed by the supervisor to assist claim adjudicators.
  • Ensures daily assignments are disseminated and completed using a tracking system.
  • Conduct case development activities which require analysis and judgment
This position has potential of going hybrid after training.
Required Skills
  • Customer Service internal/external
  • Scheduling/ front desk experience
  • Computer skills
Preferred Skills
  • Bilingual

Apply