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Mailing Assistant Jobs in Alabama (NOW HIRING)

Family Life Center

Administrative Assistant I

Attalla, AL · On-site

$12 - $14/hr

Make travel arrangements and prepare expense reports * Assist with general clerical duties such as photocopying, faxing, and mailing Skills: As an Administrative Assistant, you will use your strong ...

DR Horton

Escrow Assistant

Hoover, AL · On-site

$17.25 - $21.75/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... Keep checkbook for Fee account and maintain control of the mailing stamps machine. * Customer ...

D.R. Horton, Inc

Escrow Assistant

Hoover, AL · On-site

$17.25 - $21.75/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... Keep checkbook for Fee account and maintain control of the mailing stamps machine. * Customer ...

DR Horton, Inc.

Escrow Assistant

Hoover, AL · On-site

$17.25 - $21.75/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... Keep checkbook for Fee account and maintain control of the mailing stamps machine. * Customer ...

DHI Mortgage

Escrow Assistant

Hoover, AL

$17.25 - $21.75/hr

Horton, Inc. is currently looking for an Escrow Assistant for their Financial Services Escrow ... Keep checkbook for Fee account and maintain control of the mailing stamps machine. * Customer ...

Rochester Regional Health

$17.85 - $20/hr

Facilitate communication with patients, including mailing provider updates and assisting with ... Medical Assistant Certification preferred * For Elder ONE Employment: 1 year experience with frail ...

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Mailing Assistant information

What are the key skills and qualifications needed to thrive as a Mailing Assistant, and why are they important?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What disqualifies you from being a mail carrier?

Mail carriers must have a valid driver's license, a clean driving record, and pass background checks. Disqualifications include criminal convictions, poor driving history, or health issues that prevent lifting or prolonged walking. Additionally, a lack of reliable transportation or failure to meet age requirements can disqualify candidates.

What are Mailing Assistants?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What qualifications do you need to be a mail handler?

Mail handlers typically need a high school diploma or equivalent and must pass a postal service exam. Physical stamina, attention to detail, and the ability to operate sorting equipment are also important qualifications for this role.

Will the USPS hire a 55 year old?

The USPS hires individuals of various ages, including those who are 55 years old, as long as they meet the job requirements such as passing a background check and physical assessment. Age is not a disqualifying factor for employment as a Mailing Assistant or similar roles within the USPS.

What does a mail assistant do?

A mail assistant helps sort, package, and distribute mail within an organization or to external recipients. They may operate mail processing equipment, maintain mailing records, and ensure timely delivery, often working in postal or corporate mailrooms. Attention to detail and organizational skills are important for this role.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are some common challenges Mailing Assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.
What are the most commonly searched types of Mailing jobs in Alabama? The most popular types of Mailing jobs in Alabama are:
Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Alabama as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Assistant Property Manager

Assistant Property Manager

Neighborhood Management, LLC.

Birmingham, AL • On-site

$17.25 - $23.75/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 21 days ago

Job description

Are you a highly organized and detail-oriented professional looking to contribute to the successful management of community associations? Neighborhood Management LLC is seeking an Assistant Community Association Manager to join our team. As an Assistant Community Association Manager, you will play a crucial role in providing administrative support, financial management, and property/covenant management to ensure the smooth operation of our communities. If you have excellent communication skills, strong problem-solving abilities, and a passion for fostering positive community relationships, we invite you to apply for this exciting opportunity.

Responsibilities:

  • Serve as the primary point of contact for member requests, complaints, and inquiries, ensuring timely and professional responses.
  • Maintain effective communication channels by promptly returning all phone calls, emails, and Condo Café communications daily.
  • Organize and manage email correspondence, following company standards for filing completed emails.
  • Assist in distributing neighborhood documents to new owners, facilitating a seamless onboarding process.
  • Update owner information and mailing addresses by checking property titles using County GIS websites, especially for returned mail.
  • Document all owner conversations in the Yardi software.
  • Aid in the preparation of monthly management reports for the Board by the designated deadline.
  • Upload management reports and owner's financial reports to Condo Café on a monthly basis.
  • Assist in the collection of assessments annually and review/edit payment plans with residents as needed.
  • Obtain certificates of insurance from contractors for property management purposes.
  • Conduct monthly inspections of the neighborhood to identify covenant violations, coordinating with the Manager.
  • Send letters/emails to owners in violation of the covenants and process initial fines when necessary.
  • Maintain a comprehensive database of compliance violations and handle telephone responses to non-compliance letters and resident reports.

Other Administrative Responsibilities:

  • Share phone duty during specified time slots throughout the day, providing support to all managers.
  • Update owner contact information in the Yardi system based on owner contact sheets.
  • Upload monthly financial reports to Condo Café and HomeWise for all properties.
  • Record and upload liens and lien releases to owner accounts.
  • Assist Managers with scheduling clubhouse rentals and processing deposit refund requests.
  • Facilitate the mailing of pool cards to owners and update pool card number information.
  • Support community mailings and send community emails as requested by the Community Association Manager.
  • Send invitations to owners to register for the owner's portal upon request.
  • Respond to emails and phone messages from owners requesting balance due information.
  • Perform data entry tasks for decals, gate codes, barcodes, and other related information.
  • Assist the Community Association Manager with compliance report data entry as needed.
  • Support the Community Association Managers with day-to-day tasks required to ensure the smooth operation of the associations.

Qualifications:

  • High school diploma or equivalent; associate's or bachelor's degree preferred.
  • Previous experience in community association management or related field is highly desirable.
  • Excellent organizational and time management skills.
  • Strong written and verbal communication abilities.
  • Proficiency in using property management software, such as Yardi, is a plus.
  • Detail-oriented with a focus on accuracy and quality.
  • Ability to handle multiple tasks and prioritize effectively.
  • Strong problem-solving and decision-making skills.
  • Ability to work independently and as part of a team.

Join our dedicated team and make a difference in the communities we serve. Apply now and take the first step towards a rewarding career as an Assistant Community Association Manager at Neighborhood Management LLC.

Neighborhood Management LLC is an equal opportunity employer.

Company Description

Neighborhood Management, LLC is a community association management firm with 30 years of experience managing homeowner, condo and commercial associations. Neighborhood Management, LLC specialized in managing large homeowner’s associations around the Southeastern United States.
We now manage 125+ associations with over 20,000+ members, so your association gets to benefit from not only our 30 years of experience managing some of the best communities in the Birmingham area but also the experience in managing a variety of different associations. Neighborhood Management not only has experience in managing communities, but also in community association creation and accounting. This depth and breadth of knowledge is unsurpassed by any management company in the Alabama.
Neighborhood Management, LLC is a member of Community Associations Institute (CAI), a national organization dedicated to providing resources and education to the nation’s leading community management firms.