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Mailing Assistant Jobs in Oregon (NOW HIRING)

Cumulus Media New Holdings Inc.

Sales Assistant

Eugene, OR · On-site

$30K - $35K/yr

Maintains account lists and mailing lists and employee lists * Provide support to clients by providing documents, forms and other paperwork to ensure seamless execution of client media buys * Assist ...

New

Careoregon

Mail Room Coordinator - Temporary

Portland, OR · On-site

$18.50 - $23.75/hr

The position supports large, complex and special mailing and scanning requests and provides general ... Maintain compliance with document storage, retrieval, and inventory requirements * Assist with ...

PDX Custom Woodwork LLC

Office Clerk

Oregon City, OR

$18 - $20/hr

You will also be filing paperwork, making copies, faxing documents, and mailing information out to ... Responsibilities * Answer phones, assist customers with questions, and direct calls * Process ...

First Tek

Administrative Services Assistant 2

Portland, OR · On-site

$19 - $25.75/hr

... Services Assistant 2 Work Group Location Portland Specialty N/A Offsite Work Eligibility ... Process outgoing mail and prepare materials for mailing, including providing self-addressed stamped ...

New

PDX Custom Woodwork LLC

Office Clerk

Oregon City, OR

$18 - $20/hr

You will also be filing paperwork, making copies, faxing documents, and mailing information out to ... Responsibilities * Answer phones, assist customers with questions, and direct calls * Process ...

PDX Custom Woodwork LLC

Office Clerk

Oregon City, OR · On-site

$18 - $20/hr

You will also be filing paperwork, making copies, faxing documents, and mailing information out to ... Responsibilities * Answer phones, assist customers with questions, and direct calls * Process ...

PDX Custom Woodwork LLC

Office Clerk

Oregon City, OR · On-site

$16.50 - $21.50/hr

You will also be filing paperwork, making copies, faxing documents, and mailing information out to ... Responsibilities Answer phones, assist customers with questions, and direct calls Process incoming ...

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Mailing Assistant information

What are the key skills and qualifications needed to thrive as a Mailing Assistant, and why are they important?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What disqualifies you from being a mail carrier?

Mail carriers must have a valid driver's license, a clean driving record, and pass background checks. Disqualifications include criminal convictions, poor driving history, or health issues that prevent lifting or prolonged walking. Additionally, a lack of reliable transportation or failure to meet age requirements can disqualify candidates.

What are Mailing Assistants?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What qualifications do you need to be a mail handler?

Mail handlers typically need a high school diploma or equivalent and must pass a postal service exam. Physical stamina, attention to detail, and the ability to operate sorting equipment are also important qualifications for this role.

Will the USPS hire a 55 year old?

The USPS hires individuals of various ages, including those who are 55 years old, as long as they meet the job requirements such as passing a background check and physical assessment. Age is not a disqualifying factor for employment as a Mailing Assistant or similar roles within the USPS.

What does a mail assistant do?

A mail assistant helps sort, package, and distribute mail within an organization or to external recipients. They may operate mail processing equipment, maintain mailing records, and ensure timely delivery, often working in postal or corporate mailrooms. Attention to detail and organizational skills are important for this role.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are some common challenges Mailing Assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.
What are the most commonly searched types of Mailing jobs in Oregon? The most popular types of Mailing jobs in Oregon are:
Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Oregon as of July 2026, with employment types broken down into 1% As Needed, 80% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.
Financial Service Sales Assistant

Financial Service Sales Assistant

Columbia Banking System, Inc.

Salem, OR • On-site

$21 - $30/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted yesterday

Job description

About the Role:
A Financial Services Sales Assistant provides administrative and operational support for one or more Financial Advisor(s) and serves as a liaison between Financial Advisor(s) and their clients. A sales assistant has a large influence on client satisfaction.
  • Provide administrative support in a variety of ways, including by answering incoming calls, organizing filing systems, coordinating schedules, and preparing correspondence and documents
  • Send various forms to clients as requested and required.
  • Assist Financial Advisors with client support and time management
  • Process confidential information
  • Open, maintain, and service client accounts
  • Follow up on missing paperwork
  • Process new accounts and files
  • Perform daily business processing to include department mail and processing checks and securities.
  • Maintain the client and mailing database
  • Update Financial Advisors' calendars
  • Service clients by researching and resolving problems
  • Provide quote information and mutual fund trade entry
  • Equity trades can be entered by Series 7 licensed employees
  • Accept unsolicited mutual fund and money market investment direction from clients
  • Coordinate and assist Financial Advisor(s) with client events by marketing, mailing, following up, and assisting on the day of the event
  • Work with the operations department for account maintenance and to initiate and update client instructions
  • Complete department projects
  • Maintain the client scanning system so records are accurate and complete
  • Balance settlement account and review trade blotters.
  • Review and notify Financial Advisor(s) of new referrals
  • Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities - knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes.
  • Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training.
  • Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description.
  • May be asked to coach, mentor, or train others and teach coursework as subject matter expert.
  • Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words.
  • Takes personal initiative and is a positive example for others to emulate.
  • Embraces our vision to become "Business Bank of Choice"
  • May perform other duties as assigned.

About You:
  • 3 years - of experience as an assistant in the financial services industry or a related field (Required)
  • Subject matter expert in investment concepts and terminology, including investment vehicles, transaction types, and securities clearing systems
  • Highly proficient with Microsoft Office Suite
  • Self-starter with initiative
  • Able to work independently or with limited supervision while working closely with clients and Financial Advisors.
  • Able to prioritize and effectively manage multiple tasks at once
  • Strong data entry, reading, and comprehension skills
  • Ability to process confidential work
  • None

The pay range for this role is $21.00 to $30.00.
The pay rate for the selected candidate is dependent upon a variety of non-discriminatory factors including, but not limited to, job-related knowledge, skills, and experience, education, and geographic location. The role may be eligible for performance-based incentive compensation, and those details will be provided during the recruitment process.
Primary Location: Ability to work fully onsite at posted location(s).
301 Church Street Salem OR 97301
Our Benefits:
We are proud to offer a competitive total rewards package including base wages and comprehensive benefits.
We offer eligible associates comprehensive healthcare coverage (medical, dental, and vision plans), a 401(k)-retirement savings plan with employer match for qualifying associate contributions, an employee assistance program, life insurance, disability insurance, tuition assistance, mental health resources, identity theft protection, legal support, auto and home insurance, pet insurance, access to an online discount marketplace, and paid vacation, sick days, volunteer days, and holidays. Benefit eligibility begins the first day of the month following the date of hire for associates who are regularly scheduled to work at least thirty hours weekly.
Our Commitment to Diversity:
Columbia Bank is an equal opportunity and affirmative action employer committed to employing, engaging, and developing a diverse workforce. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, age, sexual orientation, gender identity, gender expression, protected veteran status, disability, or any other applicable protected status or characteristics. If you require an accommodation to complete the application or interview(s), please let us know by email: careers@columbiabank.com.
To Staffing and Recruiting Agencies:
Our posted job opportunities are only intended for individuals seeking employment at Columbia Bank. Columbia Bank does not accept unsolicited resumes or applications from agencies and Columbia Bank will not be responsible for any fees related to unsolicited resume submissions. Staffing and recruiting agencies are not authorized to submit profiles, applications, or resumes to this site or to any Columbia Bank employee and any such submissions will be considered unsolicited unless requested directly by a member of the Talent Acquisition team.

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