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Mailing Assistant Jobs in Oregon (NOW HIRING)

Team Kia of Bend

Admin Clerk

Bend, OR

$18 - $20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Mailing out Checks * Write and distribute email, correspondence memos, letters, faxes and forms * Assist in the preparation of regularly scheduled reports * Develop and maintain a filing system

Team Kia of Bend

Admin Clerk

Bend, OR · On-site

$18 - $20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Mailing out Checks * Write and distribute email, correspondence memos, letters, faxes and forms * Assist in the preparation of regularly scheduled reports * Develop and maintain a filing system

Team Kia of Bend

Admin Clerk

Bend, OR · On-site

$18 - $20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Mailing out Checks * Write and distribute email, correspondence memos, letters, faxes and forms * Assist in the preparation of regularly scheduled reports * Develop and maintain a filing system

Team Kia of Bend

Admin Clerk

Bend, OR · On-site

$18 - $20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Mailing out Checks * Write and distribute email, correspondence memos, letters, faxes and forms * Assist in the preparation of regularly scheduled reports * Develop and maintain a filing system

Team Kia of Bend

Admin Clerk

Bend, OR · On-site

$18 - $20/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Mailing out Checks * Write and distribute email, correspondence memos, letters, faxes and forms * Assist in the preparation of regularly scheduled reports * Develop and maintain a filing system

Columbia Sportswear

Shipping Specialist I

Portland, OR · On-site

$19 - $24.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

... and assist visitors and guests. This is an excellent opportunity for someone who enjoys variety ... Operate printing, mailing, and finishing equipment to deliver high-quality materials that support ...

Columbia

Shipping Specialist I

Portland, OR · On-site

$19 - $24.75/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

... and assist visitors and guests. This is an excellent opportunity for someone who enjoys variety ... Operate printing, mailing, and finishing equipment to deliver high-quality materials that support ...

APPALACHIAN MOUNTAIN CLUB

$38K - $52K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Support the execution of annual giving appeals, membership renewal campaigns, and other fundraising and marketing initiatives in direct mail. * Assist with print production and mailing logistics for ...

Hoffman Construction

Office Administrator

Portland, OR · On-site

$45K - $60K/yr

  • Medical

  • Retirement

  • PTO

Organize and lead project daily diaries, meeting minutes, and other assignments. * Assist with copying, filing, and mailing/distribution of job site correspondence. Qualifications: Professional ...

Hoffman Equipment Yard

Office Administrator

Portland, OR

$45K - $60K/yr

  • Medical

  • Retirement

  • PTO

Organize and lead project daily diaries, meeting minutes, and other assignments. * Assist with copying, filing, and mailing/distribution of job site correspondence. Qualifications: Professional ...

Hoffman Construction

Office Administrator

Portland, OR

$45K - $60K/yr

  • Medical

  • Retirement

  • PTO

Organize and lead project daily diaries, meeting minutes, and other assignments. * Assist with copying, filing, and mailing/distribution of job site correspondence. Qualifications: Professional ...

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Showing results 21-40

All JobsMailing JobsMailing Assistant JobsMailing Assistant Jobs in Oregon

Mailing Assistant information

What is a mailing assistant?

Mailing Assistants are professionals who handle the preparation, sorting, and distribution of mail within organizations or for mailing services. Their duties often include addressing envelopes, affixing postage, operating sorting machines, and ensuring that outgoing and incoming mail is processed efficiently and accurately. They may also be responsible for maintaining mailing lists and ensuring compliance with postal regulations. Mailing Assistants play a critical role in ensuring timely correspondence and delivery of materials.

What are the key skills and qualifications needed to thrive as a mailing assistant?

To thrive as a Mailing Assistant, you need strong organizational skills, attention to detail, and basic computer literacy, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, postage meters, and shipping software like USPS or FedEx systems is commonly required. Reliability, time management, and effective communication are important soft skills for managing deadlines and coordinating with team members. These abilities ensure accurate and timely mail processing, which is critical for efficient business operations and customer satisfaction.

What are some common challenges mailing assistants face, and how can they effectively manage high-volume mailing tasks?

Mailing Assistants often encounter challenges such as processing large volumes of mail under strict deadlines and ensuring accuracy in sorting and labeling. To manage these tasks effectively, it's important to develop strong organizational skills, maintain attention to detail, and utilize automated mailing equipment efficiently. Collaborating closely with team members and supervisors can also help streamline workflows and resolve issues quickly, making the mailing process smoother and more efficient.

What is the difference between Mailing Assistant vs Data Entry Clerk?

AspectMailing AssistantData Entry Clerk
Required CredentialsHigh school diploma; basic computer skillsHigh school diploma; proficiency in data management software
Work EnvironmentMailrooms, offices, shipping areasOffices, data centers, administrative settings
Employer & Industry UsageMailing and shipping departments across industriesAdministrative and data management roles in various sectors
Common Search & ComparisonOften compared for administrative support roles involving mailing tasksCompared for clerical and data handling positions

The Mailing Assistant and Data Entry Clerk roles share similarities in administrative support and basic computer skills. However, Mailing Assistants focus more on mailing, shipping, and handling physical mail, while Data Entry Clerks specialize in inputting and managing digital data. Both roles are essential in office environments but serve different operational functions.

What are the most commonly searched types of Mailing jobs in Oregon?

The most popular types of Mailing jobs in Oregon are:

What cities in Oregon are hiring for Mailing Assistant jobs?

Cities in Oregon with the most Mailing Assistant job openings:

Mailing Assistant jobs near you
Infographic showing various Mailing Assistant job openings in Oregon as of August 2026, with employment types broken down into 2% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Admin Clerk

Team Kia of Bend

Bend, OR

$18 - $20/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

Job description

Description

Job Posting Title Admin Clerk Job Description We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities. Administrative Assistant responsibilities include making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment. If you have previous experience as a Secretary or Executive administrative assistant and familiarity within our industry, we'd like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

  • Scanning
  • Mailing out Checks
  • Write and distribute email, correspondence memos, letters, faxes and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Maintain contact lists
  • Obtaining Loan payoff verifications
  • Light Accounting
  • Provide general support 
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements

  • Working hours expected to be approximately 40 hr/week
  • Proven experience as an administrative assistant or office admin assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment, like printers and fax machines
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • High School degree; additional qualification as an Administrative assistant or Secretary preferred.

Benefits:

  • Paid time off (PTO) for vacation, personal, and sick days.
  • Matching contribution to your 401K retirement savings plan.
  • Employee discount on vehicle purchases, servicing, and parts.
  • Medical, dental, and vision insurance coverage for you and your eligible dependents.
  • Life insurance.
  • Certified DailyPay partner. 
  • Employee Assistance program. 

Apply