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Mail Machine Operator Jobs in Virginia (NOW HIRING)

DMS

Material Handler

Henrico, VA

$15.50 - $18.75/hr

DMS is seeking a Material Handler , who will assist Lettershop Operators in our production ... mail while tracking and storing. * Safe and well-organized loading of materials into machines.

Körber Group

Machinist

Richmond, VA · On-site

$21.25 - $29/hr

Experience operating CNC and manual lathes (0.5"-15" diameters), as well as CNC and manual mills ... by mail or telephone. Disclaimer: The duties listed above are intended only as representation of ...

Koerber

Machinist

Richmond, VA · On-site

$21.25 - $29/hr

Experience operating CNC and manual lathes (0.5"-15" diameters), as well as CNC and manual mills ... by mail or telephone. Disclaimer: The duties listed above are intended only as representation of ...

PeopleShare Inc

Office Assistant

Newport News, VA · On-site

$16 - $18/hr

File daily mail and organize filing system * Perform data entry for a manual-to-electronic ... machine operators, and maintenance mechanics. PeopleShare provides equal opportunities to all ...

The Millennium Group

Mailroom Site Lead

Herndon, VA · On-site

$20 - $21.25/hr

... print, mail, document scanning, reception, and related office support services for Fortune 500 ... Basic understanding of operating instructions and processes for machines. Basic understanding of or ...

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Mail Machine Operator information

See Virginia salary details

$12

$17

$21

How much do mail machine operator jobs pay per hour?

As of Jul 23, 2026, the average hourly pay for mail machine operator in Virginia is $17.43, according to ZipRecruiter salary data. Most workers in this role earn between $16.20 and $18.37 per hour, depending on experience, location, and employer.

What is the difference between Mail Machine Operator vs Mail Clerk?

AspectMail Machine OperatorMail Clerk
CredentialsBasic certifications or on-the-job trainingHigh school diploma; some roles may require certification
Work EnvironmentMailrooms, shipping centers, warehousesOffice mailrooms, administrative departments
Job DutiesOperating mailing machines, sorting mail, preparing shipmentsSorting incoming/outgoing mail, distributing mail within organizations
Industry UsageLogistics, manufacturing, corporate mailroomsCorporate offices, government agencies, educational institutions

Both roles involve handling mail, but Mail Machine Operators focus on operating mailing equipment and preparing shipments, while Mail Clerks primarily sort and distribute mail within organizations. The roles often overlap in work environment and required skills, making them closely related but distinct in daily responsibilities.

What are the key skills and qualifications needed to thrive as a Mail Machine Operator, and why are they important?

To thrive as a Mail Machine Operator, you need basic mechanical aptitude, attention to detail, and a high school diploma or equivalent. Familiarity with automated mailing equipment, postage meters, and mail sorting systems is typically required. Reliability, time management, and the ability to work efficiently in a team are important soft skills in this role. These competencies ensure accurate and timely processing of mail, which is crucial for organizational communication and operational efficiency.

What are Mail Machine Operators?

Mail Machine Operators are professionals who operate and maintain machines that prepare outgoing mail for distribution. Their duties typically include loading mail into sorting or stamping machines, monitoring equipment for jams or errors, and ensuring that packages or letters are properly labeled and sorted. They may also be responsible for basic machine maintenance and troubleshooting. This role is essential for businesses and organizations that handle large volumes of mail, helping to streamline the mailing process and ensure timely delivery.

How to become a mail processor?

To become a mail processor, typically you need a high school diploma or equivalent and some experience with mail handling or sorting. On-the-job training is common, and familiarity with mailing equipment and attention to detail are important skills for the role.

What are some common challenges faced by Mail Machine Operators and how can they be addressed?

Mail Machine Operators often encounter challenges such as managing high volumes of mail during peak periods, troubleshooting machine jams or malfunctions, and ensuring accuracy and timeliness in sorting and processing. Addressing these challenges typically involves adhering to regular maintenance schedules for equipment, staying organized, and following established operational procedures. Effective communication with team members and supervisors also helps quickly resolve issues and maintain workflow, making adaptability and attention to detail important traits for success in this role.

What is the highest paying machine operator job?

The highest paying machine operator jobs are often in specialized industries such as aerospace, oil and gas, or manufacturing of complex machinery, where operators with advanced skills, certifications, and experience can earn higher wages. Roles involving CNC (Computer Numerical Control) machines or automation systems tend to offer higher salaries compared to basic machine operation positions.

What is a mail machine operator?

A mail machine operator is responsible for operating and maintaining mailing equipment such as inserters, franking machines, and sorters to process large volumes of mail efficiently. They ensure proper handling, sorting, and sealing of mail, often working in a mailroom or distribution center, and may need to follow safety procedures and quality standards.

Is being a packaging operator hard?

As a packaging operator, the job involves operating machinery, monitoring production lines, and ensuring quality standards, which can require attention to detail and physical stamina. The difficulty level depends on the complexity of the equipment and the work environment, but it generally involves repetitive tasks and adherence to safety protocols. Training and experience can help make the role easier to perform efficiently.
What are popular job titles related to Mail Machine Operator jobs in Virginia? For Mail Machine Operator jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Mail Machine Operator jobs in Virginia look for? The top searched job categories for Mail Machine Operator jobs in Virginia are:
What are popular job titles related to Mail Machine Operator jobs in VA? For Mail Machine Operator jobs in VA, the most frequently searched job titles are:
Mail Machine Operator jobs near you
Infographic showing various Mail Machine Operator job openings in Virginia as of July 2026, with employment types broken down into 83% Full Time, 12% Part Time, 3% Contract, and 2% Nights. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $36,256 per year, or $17.4 per hour.
Envelope Adjuster

Envelope Adjuster

Innovairre Communications, LLC

Forest, VA • On-site

Full-time

Posted 18 days ago

Innovairre rating

4.8

Company rating: 4.8 out of 10

Based on 7 frontline employees who took The Breakroom Quiz

45th of 48 rated marketing agency

Job description

Innovairre Communications - WE HELP PEOPLE WHO HELP PEOPLE
We make great things happen for some of the world's most vibrant organizations. We are the worldwide leader in non-profit fundraising. The company serves more than 500 marketing agencies, non-profit organizations, and commercial clients, with 4000+ employees working across five different continents and 28 countries around the world. Our direct marketing services deliver results utilizing our in-house production, design capabilities, data and digital expertise, and fully integrated approach producing timely and cost-efficient direct mail packages for our worldwide clients.
JOB SUMMARY
The Envelope Adjuster is responsible for the setup and operation of W+D 527 and/or W+D 627 and/or W+D 102 printing & converters. The adjuster will also be able to independently perform job changes, including window and size changes. The Envelope Adjuster is responsible for shift guidance of Envelope Converting Operators and is responsible for preventative maintenance, troubleshooting, and cleaning of equipment and work area.
The Adjuster will have the knowledge or be willing to be trained in the principle of Flexographic printing on both belly and central impression printing units.
The Envelope Adjuster is responsible for effectively meeting production goals to satisfy the demands of our clients and intra-company departments while upholding the highest level of quality and commitment to Innovairre. He or she must strictly follow all health and safety rules and procedures, which includes wearing personal protective equipment (hearing/eye protection, etc.) as required.
  • Sets up converting equipment in a variety of configurations to meet work order specifications.
  • Performs quality inspections to ensure accurate measurements of envelope, window, and flap dimensions.
  • Works with and trains Envelope Converting Machine Operators in skills necessary to perform efficiently.
  • Performs preventive maintenance.
  • Maintains adequate levels of glue, ink, window film, etc.
  • Notifies the Supervisor and Quality Control if there is a quality problem.
  • Understands or desire to learn Flexographic printing.
  • Fills out production reports including information such as name, date, job number, activity codes, etc., that are to be turned in at the end of the shift.
  • Informs Supervisor on inventory issues related to materials.
  • Works safely to prevent accidents by keeping the area clean and free of any trip hazards (such as straps or hoses), following proper lifting techniques, and keeping all aisles clear.
  • Performs additional responsibilities as required to ensure the team's success.

QUALIFICATIONS
Education:
  • High school diploma or GED.

Experience:
  • Minimum 1 year experience as an adjuster making envelopes: ex W+D 527,627, or 102
  • Strong understanding of the operation and maintenance of envelope-making machinery, ensuring precise adjustments for optimal performance and output quality.

Knowledge, Skills, and Abilities
  • Knowledge of mechanical operations and processes.
  • Ability to read and interpret job instructions.
  • Ability to work with both computers and mechanical systems.
  • Ability to monitor production equipment for speed and quality.
  • Knowledge of predictive and productive maintenance systems.
  • Able to stand for long periods, bend, and perform repetitive motions.
  • Able to move and lift 25 pounds regularly and up to 40 pounds occasionally.
  • Able to stand on concrete for 10-12 hours.
  • Reliable, punctual, and able to follow written and verbal instructions. Willingness to learn, develop new skills, and be accountable for quality.
  • Effective communicator with good interpersonal skills. Ability to work independently and collaboratively as part of a team.
  • Adherence to safety procedures (including lock-out/tag-out and HazCom) and departmental SOPs.

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