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Library Office Assistant Jobs in Utah (NOW HIRING)

Intellipro Group

Administrative Assistant

Park City, UT · On-site

$20 - $25/hr

Develop and enhance office management processes * Coordinate onboarding logistics including IT ... Create and maintain presentations and documentation libraries * Coordinate special projects and ...

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Library Office Assistant information

What is a library office assistant?

Library Office Assistants are support staff who help ensure the smooth operation of libraries. Their duties typically include organizing and shelving materials, assisting patrons with locating resources, managing library records, and performing basic clerical tasks such as data entry and answering phones. They may also help prepare materials for circulation and support library events or programs. This role is essential in maintaining an organized and welcoming environment for library users.

What are the key skills and qualifications needed to thrive as a library office assistant?

To thrive as a Library Office Assistant, you need strong organizational abilities, attention to detail, and basic clerical skills, typically supported by a high school diploma or equivalent. Familiarity with library management systems, office software (like Microsoft Office), and cataloging tools is often required. Excellent customer service, communication skills, and a collaborative attitude help you effectively assist patrons and support library staff. These skills are crucial for maintaining efficient library operations, accurate records, and a welcoming environment for patrons.

What are some common challenges faced by library office assistants, and how can they be managed effectively?

Library Office Assistants often juggle multiple tasks, including managing circulation desks, organizing materials, and assisting patrons with inquiries. A common challenge is balancing customer service with administrative duties during busy periods. Effective time management, strong organizational skills, and clear communication with team members can help manage these demands. Collaborating closely with librarians and using library management software efficiently also contributes to a smooth workflow.

What is the difference between Library Office Assistant vs Library Clerk?

AspectLibrary Office AssistantLibrary Clerk
CredentialsHigh school diploma or equivalent; some roles may prefer administrative or clerical certificationsHigh school diploma or equivalent; basic clerical skills
Work EnvironmentAdministrative offices within libraries, handling paperwork and schedulingPublic service areas, assisting patrons at the circulation desk
Employer & Industry UsagePublic, academic, and special libraries for administrative supportPublic and academic libraries for patron assistance and circulation tasks

The Library Office Assistant primarily handles administrative and clerical tasks within the library's office environment, focusing on paperwork, scheduling, and record-keeping. In contrast, the Library Clerk interacts directly with library patrons, managing circulation, checking out materials, and providing customer service. Both roles are essential but serve different functions within the library setting.

What does a library office assistant do?

A library office assistant performs administrative tasks such as managing records, handling correspondence, assisting patrons, and organizing library materials. They often use office software and may help with cataloging or clerical duties to support library operations.

What qualifications are needed to be a library office assistant?

Library office assistants typically need a high school diploma or equivalent. Strong organizational, communication, and computer skills are important, and familiarity with library management software can be beneficial. Some positions may require prior clerical or customer service experience.

What would you do as a library office assistant?

A library office assistant performs administrative tasks such as managing records, answering phone calls, assisting visitors, and handling clerical duties. They may also organize library materials, update catalogs, and use office software to support daily operations.

What are popular job titles related to Library Office Assistant jobs in Utah?

For Library Office Assistant jobs in Utah, the most frequently searched job titles are:

What job categories do people searching Library Office Assistant jobs in Utah look for?

The top searched job categories for Library Office Assistant jobs in Utah are:

What cities in Utah are hiring for Library Office Assistant jobs?

Cities in Utah with the most Library Office Assistant job openings:

Library Office Assistant jobs near you
Infographic showing various Library Office Assistant job openings in Utah as of June 2026, with employment types broken down into 67% Full Time, 25% Part Time, and 8% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.

Administrative Assistants

Salt Lake City, UT • On-site

University of Utah
Colleges, Universities, and Professional Schools • 10K+ employees
Learn more about University of Utahexternal

$18 - $21/hr

Full-time

Retirement

Re-posted 3 days ago

University Of Utah rating

6.9

Company rating: 6.9 out of 10

Based on 161 frontline employees who took The Breakroom Quiz

Job description

Details
Open Date 09/11/2026 Requisition Number PRN46178B Job Title Administrative Assistants Working Title Administrative Assistants Career Progression Track S00 Track Level S2 - Intermediate FLSA Code Nonexempt Patient Sensitive Job Code? No Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary
Full-time temporary position for two years, with potential for extension
Monday - Friday between 8:00 am - 5:00 pm
VP Area U of U Health - Academics Department 00820 - Eccles Hlth Sci Library Oper Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range $18.00-$21.00 Close Date 10/12/2026 Priority Review Date (Note - Posting may close at any time) 09/20/2026 Job Summary
Administrative Assistants, II
Full-time temporary position for two years, with potential for extension
Perform a variety of administrative support duties for an individual, group, or department to ensure office operations run smoothly and efficiently. Create and maintain files, compile reports, and manage, store, and disseminate information, ensuring security and compliance of information. Assist in planning department activities, manage meeting calendars, and make travel arrangements. Track expenses, monitor and order supplies, and schedule maintenance repairs. Remain knowledgeable of group / department policies. May make contacts of a sensitive, complex, and confidential nature. May work for one or several department professionals, division heads, officers, or managers.
Job Code: S22732
Grade: S14
Department will hire only at level II.
Responsibilities
  • Proactively manage calendar and correspondence support for the Executive Director. Support meeting operations with materials, agenda, room set-up and documentation (in person and zoom).
  • Maintain confidentiality of sensitive discussions, emails, and other communications.
  • Share meeting agendas and minutes with participants.
  • Provide a physical presence in the administration office to be a point of knowledge for building management services, vendors, caterers, and other visitors.
  • Create drafts and submit final messaging for social media content, blog articles, newsletters, and physical displays.
  • Track all library ticket submissions for centralized campus services, send follow-up emails when needed, and ensure completion.
  • Responsible for ordering, receiving, and setting up catering for internal and external library events.
  • Participate in statistics collection and qualitative analysis.
  • Assist with human resources activities as needed (payroll, ePafs, job postings, etc.)
  • Miscellaneous office support

Minimum Qualifications
EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor's degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, II: Requires at least 1 year of related experience.

Preferences
Typically requires at least 1 year of related experience. This is an Intermediate Level position in the Support track.
Library experience and wide knowledge of computer software programs.
Excellent written and oral communication skills
Type Benefited Staff Special Instructions Summary Additional Information
The University is a participating employer with Utah Retirement Systems ("URS"). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS' post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans' preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran's status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator's office address, electronic mail address, and telephone number can be located at the: University of Utah NonDiscrimination page.
Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

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About University of Utah

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The University of Utah is the state’s flagship institution of higher education, with 18 schools and colleges, more than 100 undergraduate majors and graduate programs, and an enrollment of more than 38,000 students. It is a member of the Association of American Universities—an invitation-only, prestigious group of 71 leading research institutions. The U is advancing a new national model for higher education that delivers societal impact through education, research, health care, and community service, while making social, economic, and cultural contributions that improve lives across Utah and around the world.

Industry

Colleges, universities, and professional schools

Company size

10,000+ Employees

Headquarters location

Salt Lake City, UT, US

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