Legal Process Specialist Jobs (NOW HIRING)

The position of Legal Process Specialist is responsible for the process of receipt, logging and analysis of legal document requests for the Legal Processing Department; utilize investigation resources, track and process requests and legal notices and maintain retention for each request or notice. This position will also consult and coordinate with outside legal counsel as needed. Assures compliance with all Bank policies and procedures, as well as all applicable state and federal banking regulations.

1. Receipt, Logging and Intake: Receive, log, and prioritize incoming legal document requests. Conduct thorough analysis and review of legal documents to identify key information and requirements. Any discrepancies and/or questionable requests should be brought to the Legal Processing Manager and/or Legal Counsel Management for review
2. Legal Document Requests: Log legal notices and legal requests including, but not limited to, delinquent tax proceedings, condemnation and eminent domain proceedings, bankruptcies, subpoenas, garnishments and perform other tasks that facilitate the intake and processing of legal notices and legal requests and obligations. 
3. Legal Document Request Processing: Use Bank-specific systems to research the subjects of legal notices or legal requests and provide timely notification to appropriate Bank staff and attorneys and respond to questions and inquiries; Collaborate with internal departments to gather additional information and ensure accuracy of document requests.
4. Legal Holds: Place legal holds on accounts related to IRS, Texas Workforce Commission levies, Comptroller freezes, child support liens, and garnishments; ensure proper and timely removal of holds when appropriate; ensure accounts with protected funds are reviewed to ensure compliance with federal regulations. 
5. Manage and organize documents, electronic reports, records, ensure files are organized and accurately saved utilizing appropriate document management systems.
6. Track and monitor the status of legal requests: ensure due dates are met, provide timely status updates and comments in the appropriate document management system utilized by the Legal Department; Prioritize conflicting needs, handle matters expeditiously, proactively, and follow through on projects to successful completion, often with deadline pressures.
7. Third-Party Interaction: Communication between internal and external legal counsel for various types of legal requests is required to ensure legal requirements and objectives are met timely and accurately. 
8. Compliance and Risk Management: Stay up to date with relevant legal regulations, policies, and procedures; ensure potential risks identified is reported to management.
9. Process Improvement: Make recommendations for issues or improvements for a process or workflow to ensure accuracy and increase efficiency and improve the legal process.  
10. Compliance with any and all BSA/AML/CFT and Sanctions requirements set forth by Bank Policy and Procedure, including but not limited to timely completion of assigned training. 

The position performs duties specific to the position and other functions as assigned by management.

This position is not responsible for the supervision of staff.

The incumbent is in a non-confined office setting in which they are free to move about at will.  In the course of performing the duties and responsibilities of this position spends time writing, speaking, listening, lifting (up to 25 pounds), sitting, typing on a computer keyboard, and standing, kneeling and reaching.

The incumbent for this position may operate any or all of the following: telephone, copy and fax machine, adding machine, computer and related printers.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The incumbent in this position must be able to read documents or instruments, detailed work, problem solving, customer contact, reasoning, math, verbal and written communication, analytical reasoning, multiple tasks with constant interruptions.

These specifications are guidelines based on the minimum experience required to perform the essential functions of the job.  Individual abilities may result in some deviation from these guidelines:

• Proven experience in legal processing, document management, or a similar role.
• Strong understanding of legal document requirements, terminology, and procedures.
• Excellent analytical skills with the ability to review and interpret legal documents accurately.
• Exceptional attention to detail and strong organizational abilities.
• Proficiency in using document management systems and other relevant software.
• Knowledge of legal compliance and risk management principles.
• Professionalism and discretion in handling sensitive and confidential information.