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Law Office Assistant Jobs (NOW HIRING)

Jarvis Law Office PC

Office Administrator

Lancaster, OH · On-site

$18/hr

We are a fast-growing elder law and estate planning firm with a top reputation for outstanding client care. As an Office Administrative Assistant, you will play a vital role in helping ensure the ...

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How much do law office assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for law office assistant in the United States is $21.64, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $23.32 per hour, depending on experience, location, and employer.

What is a law office assistant?

Law Office Assistants are administrative professionals who support attorneys and legal staff in a law firm or legal department. Their duties often include managing files, scheduling appointments, preparing legal documents, and communicating with clients. They help ensure the smooth operation of the law office by handling clerical tasks, organizing records, and sometimes performing basic legal research. Law Office Assistants play a crucial role in helping lawyers stay organized and efficient, allowing legal professionals to focus on their core work.

What are the key skills and qualifications needed to thrive as a law office assistant?

To excel as a Law Office Assistant, you need strong organizational skills, attention to detail, and familiarity with legal terminology, often supported by a high school diploma or associate degree. Proficiency with legal management software, Microsoft Office Suite, and document management systems is commonly required. Outstanding communication, discretion, and the ability to multitask efficiently help you stand out in this supportive role. These skills ensure smooth office operations, accurate legal documentation, and effective support for attorneys and clients.

What are some typical challenges a law office assistant might face when managing multiple attorneys' schedules and caseloads?

A Law Office Assistant often supports several attorneys simultaneously, which can make calendar management and prioritization challenging, especially during busy court periods or when handling urgent filings. Staying organized, communicating clearly with all team members, and using legal practice management software are essential strategies to navigate these demands. Proactively anticipating deadlines and potential scheduling conflicts can help ensure that all attorneys receive the support they need. The ability to multitask and adapt quickly is highly valued in this role.

What is the difference between Law Office Assistant vs Legal Secretary?

AspectLaw Office AssistantLegal Secretary
CredentialsHigh school diploma or equivalent; some roles may prefer post-secondary educationHigh school diploma; paralegal certification optional
Work EnvironmentLaw firms, legal departments, courtsLaw firms, legal departments, courts
Primary DutiesAdministrative support, document management, client communicationPreparing legal documents, scheduling, correspondence, filing
Common UsageAssisting attorneys with administrative tasksSupporting attorneys with legal document preparation and clerical work

While both roles support legal professionals, Law Office Assistants focus more on general administrative tasks, whereas Legal Secretaries often handle specialized legal document preparation and scheduling. The roles overlap in work environment and credentials, but their specific duties differ based on legal support needs.

Can I become a law office assistant with no experience?

Yes, it is possible to become a law office assistant with no prior experience, as many employers provide on-the-job training. Entry-level positions often require basic organizational skills and familiarity with office software, making them accessible to beginners. Gaining relevant skills or certifications in office administration can improve job prospects.

Do you need a degree to be a law office assistant?

A degree is not typically required to be a law office assistant, but relevant skills such as organization, communication, and familiarity with legal procedures are important. Many employers prefer candidates with a high school diploma or equivalent, and some may value post-secondary coursework or certifications in office administration or legal support.
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Law Office Assistant jobs near you
Infographic showing various Law Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 16% Part Time, and 1% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $45,001 per year, or $21.6 per hour.

Legal Assistant - Front Office & Document Specialist

Kitay Law Offices

Wyomissing, PA • On-site

$17 - $20/hr

Full-time

Posted 11 days ago

Job description

At Kitay Law Offices, The Law Firm With a Heart, we are committed to delivering exceptional legal services while creating a supportive and collaborative workplace. Our team is guided by three core values:
  • 5-Star Client Experience
  • Stronger Together
  • Committed to Excellence

We are seeking a highly organized, customer-focused Legal Assistant - Front Office & Document Specialist to serve as the face of our firm while supporting our attorneys and staff through document management, client service, and administrative coordination.
What You'll Do
Front Office & Client Experience
  • Serve as the first point of contact for clients, visitors, vendors, and court personnel.
  • Answer and route incoming telephone calls professionally.
  • Schedule consultations, appointments, and meetings.
  • Maintain a welcoming reception area.
  • Deliver a compassionate, professional, and responsive client experience.
Document Processing & Records Management
  • Process incoming mail, faxes, emails, scans, and electronic submissions.
  • Scan, upload, index, and organize documents within Foundation AI and case management systems.
  • Verify documents are accurately classified and linked to the correct case files.
  • Monitor document workflows and resolve routing or indexing issues.
  • Maintain organized electronic and physical records.
  • Ensure compliance with confidentiality and document retention standards.
Administrative Support
  • Assist attorneys and staff with day-to-day administrative tasks.
  • Prepare routine correspondence, forms, and legal documents.
  • Maintain client and case information in firm systems.
  • Manage shared mailboxes and distribute communications appropriately.
  • Coordinate calendars, conference rooms, and office communications.
Office Operations
  • Receive, sort, and distribute incoming mail and deliveries.
  • Coordinate outgoing mail, courier services, and certified mail.
  • Monitor office supply inventory.
  • Assist with office projects, team events, meetings, and training initiatives.
  • Support payment collection and related recordkeeping activities.
What We're Looking For
Required Qualifications
  • High school diploma or equivalent.
  • Prior office experience.
  • Strong organizational and multitasking abilities.
  • Excellent customer service and communication skills.
  • Strong attention to detail and accuracy.
  • Ability to maintain confidentiality and professionalism.
  • Ability to learn technology and adapt to new systems and processes.
Preferred Qualifications
  • Experience working in a law firm or legal environment.
  • Criminal Justice education or related experience.
  • Experience with legal case management software.
  • Bilingual Spanish/English skills.
  • Additional education beyond high school.
Technology & Software Experience
Experience with the following is helpful:
  • Microsoft Office Suite
  • SmartAdvocate or similar case management software
  • Foundation AI
  • Adobe Acrobat
  • Multi-line phone systems
  • Calendar and scheduling software
  • Document management and scanning systems
  • Payment processing platforms
Ideal Candidate Traits
We're looking for someone who:
  • Thrives in a fast-paced environment.
  • Takes ownership and initiative.
  • Demonstrates empathy and professionalism with clients.
  • Works well independently and collaboratively.
  • Maintains composure while handling sensitive legal matters.
  • Embodies our values of client service, teamwork, and excellence.
Why Join Kitay Law Offices?
At Kitay Law Offices, you'll be part of a team that truly cares about its clients and each other. We offer a collaborative culture, opportunities for growth, competitive benefits, and the chance to make a meaningful impact every day.
If you're passionate about helping people, staying organized, and creating outstanding client experiences, we'd love to hear from you.

Apply