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Job File Coordinator Jobs (NOW HIRING)

SERVPRO

Job File Coordinator

Murfreesboro, TN · On-site

$18 - $26/hr

Job Title Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform ...

IICRC

Job File Coordinator

Comstock Park, MI · On-site

$16 - $19/hr

SERVPRO ® of NE Grand Rapids Job File Coordinator Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Job File Coordinator. In this ...

SERVPRO

Job File Coordinator

Navarre, FL · On-site

$16 - $18/hr

SERVPRO ® of Albany/Americus/Bay County/North Pensacola Job File Coordinator Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Job ...

IICRC

Job File Coordinator

Navarre, FL · On-site

$16 - $18/hr

SERVPRO ® of Albany/Americus/Bay County/North Pensacola Job File Coordinator Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new Job ...

IICRC

Job File Coordinator

Terre Haute, IN · On-site

$30K - $40K/yr

Job File Coordinator Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup.

IICRC

Job File Coordinator

San Leandro, CA · On-site

$22 - $26/hr

Job File Coordinator/Estimator SERVPRO of Belmont/San Carlos, San Leandro, Stockton is currently seeking a Job File Coordinator/Estimator in our San Leandro location. Do you love helping people ...

IICRC

Job File Coordinator

Fort Worth, TX · On-site

$17.25 - $23/hr

Job File Coordinator SERVPRO of TBN Holdings, Inc./N & A, LLC offers: * Competitive compensation * Superior benefits * Career progression * Professional development And more! In this position, you ...

SERVPRO

Job File Coordinator

Panama City, FL · On-site

$16 - $18/hr

SERVPRO ® of Albany/ Americus/ Bay County/ North Pensacola Job File Coordinator Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new ...

IICRC

Job File Coordinator

Panama City, FL · On-site

$16 - $18/hr

SERVPRO ® of Albany/ Americus/ Bay County/ North Pensacola Job File Coordinator Do you love helping people through difficult situations? Then, don't miss your chance to join our Franchise as a new ...

IICRC

Job File Coordinator

Taunton, MA · On-site

$18.50 - $24.50/hr

Perform all job file coordination tasks related to customer calls, job monitoring, tracking, project manager communications, and audits of jobs. Create preliminary estimates and job file backup.

IICRC

JOB FILE COORDINATOR

North Haven, CT · On-site

$19 - $20/hr

Job File Coordinator SERVPRO of New Haven offers: * Competitive compensation * Health and Dental * Career progression * Professional development And more! As a Job File Coordinator you will assist ...

SERVPRO

Job File Coordinator

Wallingford, CT · On-site

$18/hr

SERVPRO Team Luciani is seeking a Job File Coordinator to join our growing team! ABOUT OUR TEAM We are a growing locally owned and operated small business looking to expand our team. Over 15 years ...

IICRC

Job File Coordinator

Omaha, NE · On-site

$22 - $26/hr

Job File Coordinator SERVPRO Team Toft is seeking a highly organized and detail-oriented Job File Coordinator to support our restoration operations and office teams. This role is responsible for ...

SERVPRO

Job File Coordinator

Menomonee Falls, WI · On-site

$40K - $50K/yr

Company parties As a Job File Coordinator , you will assist the reconstruction team in successfully completing projects! Key Responsibilities * Complete internal job file quality reviews * Audit ...

SERVPRO of Buckeye

Job File Coordinator

Buckeye, AZ · On-site

The Job File Coordinator will work as a liaison for the customer to identify project requirements and specifications as well as administer and organize projects and support teammates. If you are self ...

SERVPRO

Job File Coordinator

Lancaster, CA · On-site

$19/hr

Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, collection and audits of jobs. Create preliminary estimates and job file backup. Perform ...

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Job File Coordinator information

See salary details

$14

$21

$36

How much do job file coordinator jobs pay per hour?

As of Jun 26, 2026, the average hourly pay for job file coordinator in the United States is $21.89, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.04 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are the key skills and qualifications needed to thrive as a Job File Coordinator, and why are they important?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a Job File Coordinator, and how do they contribute to the overall success of the team?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are Job File Coordinators?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.
More about Job File Coordinator jobs
What cities are hiring for Job File Coordinator jobs? Cities with the most Job File Coordinator job openings:
What states have the most Job File Coordinator jobs? States with the most job openings for Job File Coordinator jobs include:
What job categories do people searching Job File Coordinator jobs look for? The top searched job categories for Job File Coordinator jobs are:
Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in the United States as of June 2026, with employment types broken down into 3% As Needed, 6% Full Time, 88% Part Time, and 3% Temporary. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $45,526 per year, or $21.9 per hour.

Job File Coordinator

SERVPRO of Denton/Central Oklahoma City

Denton, TX

$19 - $25/hr

Full-time

Medical, Dental, Vision, Retirement

Posted 26 days ago

Job description

Benefits:
  • Health insurance
  • Vision insurance
  • 401(k)
  • Dental insurance


Summary
The primary responsibility of the Job File Coordinator is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The Job File Coordinator will work closely with Production to maintain an accurate work-in-progress board and audit daily documentation for all job files. This position involves performing various administrative tasks related to customer calls, job management, scheduling, and customer satisfaction. The Job File Coordinator will also review the scope, estimate, and job file documentation to ensure all program requirements are met and all work performed is accurately invoiced.

Primary Responsibilities
Monitor job file status to ensure accuracy in all job file documentation daily.
Communicate daily with Production crews to ensure all required documentation is captured on site at point of task.
Create/review estimate based on scope and photos from Production crew.
Maintain an accurate Work in Progress board for all active leads/projects.
Monitor and ensure all client requirements are followed.
Maintain internal and external communications with all stakeholders.
Review timestamps and other datapoints to reflect accurate reporting/KPMs.
Complete and review job file documentation for final upload and the audit process
Perform internal audit of all projects to ensure estimate captures all work performed.
Perform all job close-out activities, including coordination with accounting team to ensure proper invoicing.
Assist other departments, as needed.
Promptly receive and enter lead calls and job referrals (First Notice of Loss - FNOL) into the system, ensuring accuracy and completeness.
Provide exceptional customer service by addressing inquiries, resolving issues, and maintaining a friendly and professional demeanor when interacting with customers.

Education and Experience Requirements
High school diploma/GED is required.
Previous office/estimating experience preferred.
Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required.
Proficiency in using various digital tools and technologies to complete job tasks efficiently.
Experience in the restoration, construction, or insurance industry is a plus.
Necessary Experience and Skill Set:
  • experience; Restoration or Construction experience is a plus as well as property claims
  • Solid organization and planning capabilities, strong attention to detail
  • Demonstrated history of ability and growth in file coordination
  • environment
  • Outstanding written and verbal communication skills
  • Very self-motivated and goal-oriented with ability to multi-task
  • Capability to work in a fast-paced, team-oriented environment
  • Experience in customer service industry environment a plus
  • Ability to successfully complete a background check subject to
  • applicable law
  • Formal Education/Training
  • High school diploma/GED
  • IICRC certifications preferred
  • Proficient with Xactimate estimating software preferred
Normal Working Hours, Additional Working Hours:
  • This is a full-time position working 8:00 a.m.5:00 p.m., Monday through Friday.
  • This position may require longer hours, and some flexibility in hours may be needed dependent upon the business needs.

Skills/Physical Demands/Competencies
This is a role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law
Each SERVPRO Franchise is Independently Owned and Operated.
All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated Servpro Franchise. Servpro Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of Servpro Industries, LLC or Servpro Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by Servpro Industries to Servpro Franchises should be reviewed and approved by the Franchises attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and Servpro Franchises may choose whether or not to use them.