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Job File Coordinator Jobs in Virginia (NOW HIRING)

International Paper

HR Coordinator

Petersburg, VA · On-site

$20.50 - $27/hr

HR Coordinator Pay Rate: $52,100 - $69,500 Multiple factors, including Individual experience ... Maintains the accuracy and security of all HR-related files in accordance with the records ...

ATI Restoration

Project Coordinator

Sterling, VA · On-site

Prepares job files and ensures paperwork is completed accurately. * Maintains and organizes ... year of experience in a coordinator or administrative role • Excellent customer service ...

tmc

Rehab Coordinator

Herndon, VA · On-site

$13 - $17/hr

As TMC's Rehab Coordinator, you will oversee administrative tasks and coordinate patient care while ... Responsible for the department filing, maintaining all filing cabinets, charts, and binders as ...

TMC

Rehab Coordinator

Herndon, VA

$13 - $17/hr

As TMC's Rehab Coordinator, you will oversee administrative tasks and coordinate patient care while ... Responsible for the department filing, maintaining all filing cabinets, charts, and binders as ...

Fairlead Integrated

Office Coordinator

Portsmouth, VA · On-site

$18.72 - $28.08/hr

Additionally, the coordinator handles mail distribution, filing, and provides administrative / logistics support to the President for meeting scheduling, coordination and facilitating travel ...

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All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Virginia

Job File Coordinator information

See Virginia salary details

$14

$21

$35

How much do job file coordinator jobs pay per hour?

As of Jul 28, 2026, the average hourly pay for job file coordinator in Virginia is $21.70, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $23.85 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What does a job file coordinator do?

A job file coordinator manages and organizes job-related documents and records to ensure accurate and efficient workflow. They often use document management systems, verify data accuracy, and coordinate with team members to maintain proper file documentation throughout the project or hiring process.

What are the key skills and qualifications needed to thrive as a Job File Coordinator, and why are they important?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a Job File Coordinator, and how do they contribute to the overall success of the team?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are Job File Coordinators?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators often include senior or specialized positions such as project coordinators in industries like engineering, IT, or finance, where salaries can exceed $70,000 annually. Advanced certifications, extensive experience, and expertise in specific tools or methodologies can lead to higher compensation in coordination roles.

Is a file clerk a stressful job?

A file clerk role typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is usually quiet and routine, though deadlines or high workload periods may increase stress levels for some individuals. Proper organization skills and attention to detail are important for success in this position.

What qualifications do I need to be a project coordinator?

A project coordinator typically needs a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and time management skills are essential, along with proficiency in project management tools like Microsoft Project or Asana. Relevant certifications such as CAPM or PMP can enhance job prospects but are not always required.
What are popular job titles related to Job File Coordinator jobs in Virginia? For Job File Coordinator jobs in Virginia, the most frequently searched job titles are:
What job categories do people searching Job File Coordinator jobs in Virginia look for? The top searched job categories for Job File Coordinator jobs in Virginia are:
What cities in Virginia are hiring for Job File Coordinator jobs? Cities in Virginia with the most Job File Coordinator job openings:
Job File Coordinator jobs near you

Job File Coordinator

SERVPRO of Chesterfield, Richmond, Chesapeake, and Hampton

Midlothian, VA • On-site

$20 - $24/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 4 days ago

Job description

Benefits:
  • Paid Holidays
  • Health insurance
  • Opportunity for advancement
  • Paid time off
  • Training & development
  • Vision insurance
  • 401(k) matching
  • Dental insurance

SERVPRO of Chesterfield, Richmond, Chesapeake, and Hampton is hiring a Job File Coordinator for our Reconstruction Team!
For more than 35 years, SERVPRO of Richmond, Chesterfield, Henrico, and Tri-Cities has been making a difference in our community and we are excited about our expansion in the Chesapeake, Newport News and Arlington area! This locally owned and operated, family-run business started from the ground up to become one of the largest, most stable, and well-respected disaster restoration companies on the East Coast. Though we are ever-growing, we still maintain a close-knit, family environment, and truly pride ourselves on the collective goal of helping people through their fire and water disasters.
As deemed one of the Top Workplaces in Richmond and Chesapeake, our SERVPRO team will actively invest in the development and advancement of your career, while you enjoy the gratifying experience of helping people through difficult situations. We invite you to join our team, or rather our Team Bahen family, and feel the accomplishment of directly impacting our community by helping making fire and water damage “Like it never even happened.” Our company offers a robust benefit package, continuous education opportunities, and a fantastic team-oriented environment.
The Job File Coordinator, based out of our Midlothian, VA office, will work as a liaison for the customer to identify project requirements and specifications as well as administer and organize projects and support teammates. If you are self-motivated, organized and have outstanding customer service skills, you could thrive in this environment!
Key Responsibilities
  • Responsible for clear and efficient project communication with the customer and project stakeholders
  • Daily project(s) oversight to include monitoring status, audit, and work-in-progress
  • Create preliminary estimate using estimating software
  • Review and validate job site documentation 
  • Work closely with Project Managers to ensure thorough and accurate project documentation from beginning to end
  • Collaborate and assist with other departments, as needed
Position Requirements
  • High school diploma/GED (preferred)
  • At least 1 year of customer service and/or office-related experience 
  • Ability to multitask and to remain detail orientated
  • Must be knowledgeable in relevant computer applications
Skills/Physical Demands/Competencies
This is a sedentary role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law
Each SERVPRO® Franchise is Independently Owned and Operated. 
All employees of a SERVPRO Franchise are hired by, employed by, and under the sole supervision and control of an independently owned and operated SERVPRO Franchise. SERVPRO Franchise employees are not employed by, jointly employed by, agents of or under the supervision or control of SERVPRO Industries, LLC or SERVPRO Franchisor, LLC (the Franchisor), in any manner whatsoever. All Sample Forms provided by SERVPRO Industries to SERVPRO Franchises should be reviewed and approved by the Franchise’s attorney for compliance with Federal, State and Local laws. All Sample Forms are provided for informational purposes and SERVPRO Franchises may choose whether or not to use them.