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Job File Coordinator Jobs in Virginia (NOW HIRING)

Benevis

Patient Coordinator

Portsmouth, VA · On-site

$15.25 - $20.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Benevis

Patient Coordinator

Richmond, VA · On-site

$18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Benevis

Patient Coordinator

Colonial Heights, VA · On-site

$18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Benevis

Patient Coordinator

Colonial Heights, VA · On-site

$16.50 - $22.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Benevis

Patient Coordinator

Richmond, VA · On-site

$18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Benevis

Patient Coordinator

Norfolk, VA · On-site

$18/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

Benevis

Patient Coordinator

Colonial Heights, VA · On-site

$16.50 - $22.25/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

We are actively seeking a Patient Coordinator to join our team. Support our mission to providing ... Ensure all patient files are ready (pull file, update patient record, verify insurance and service ...

DT Client Services LLC

Data Acquisition Coordinator

Arlington, VA · On-site

$58K - $60K/yr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Job Summary Our Data Acquisition Coordinator assists with the intake, auditing, and processing of ... Responsibilities - Coordinate with state and local offices nationwide to collect voter file and ...

CBRE

Contract Support Coordinator

Richmond, VA · On-site

$33.65/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

As a CBRE Contract Support Coordinator, you will provide basic customer service and administrative ... Build vendor files and check the accuracy on completed paperwork. • Process invoices and ensure ...

inoventures LLC

Human Resources Specialist

Mclean, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

Onboarding employees, managing employee files, coordinating H1B and Green card filings in addition to supervising recruiting efforts are essential skills. With a sense of urgency, work with ...

LotusWorks

BIM Coordinator

Manassas, VA · On-site

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Review models for compliance with project standards and naming conventions. * Assist in organizing and managing model files within the Common Data Environment (CDE). * Track coordination issues and ...

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Showing results 41-60

All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Virginia

Job File Coordinator information

See Virginia salary details

$14

$21

$35

How much do job file coordinator jobs pay per hour?

As of Aug 18, 2026, the average hourly pay for job file coordinator in Virginia is $21.70, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $23.85 per hour, depending on experience, location, and employer.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are popular job titles related to Job File Coordinator jobs in Virginia?

For Job File Coordinator jobs in Virginia, the most frequently searched job titles are:

What job categories do people searching Job File Coordinator jobs in Virginia look for?

The top searched job categories for Job File Coordinator jobs in Virginia are:

What cities in Virginia are hiring for Job File Coordinator jobs?

Cities in Virginia with the most Job File Coordinator job openings:

Job File Coordinator jobs near you

Project Coordinator-Dandale Fence, LLC

Dandale Fence, LLC

Chesapeake, VA • On-site

$30 - $40/hr

Full-time

PTO

Posted 4 days ago

Job description

At Dandale Fence, LLC, we believe that a great fence starts with a great team. Based right here in Chesapeake, Virginia, our small, dedicated crew takes immense pride in helping our neighbors secure their homes and businesses with quality craftsmanship. We aren't just installing fences; we are creating curb appeal and peace of mind for the people in our community. As our new Project Coordinator, you will be the backbone of our office, ensuring that every project flows perfectly from the initial quote to the final walkthrough. You will be the friendly voice our customers hear and the organized force that keeps our field crews moving in the right direction. We value our people, celebrate our wins, and believe that coming to work should be an inviting experience where your contributions truly matter. If you are someone who loves to stay organized, enjoys talking with people, and takes satisfaction in seeing a project come to life from start to finish, we would love to have you on our team. Come help us build something great, one project at a time.


Pay Structure:

● $40 per job flat rate; to be paid weekly based on previous week’s production

● Tiered bonuses to be paid monthly:

○ Based on sales from the previous month to install rate

■ 4-5% = $100

■ 2-3% = $250

■ 0-1% = $600

Responsibilities

Customer Communication

● Answer incoming phone calls and respond to customer inquiries professionally and promptly.

● Provide customers with updates regarding project status, scheduling, permits, surveys, and

installation timelines.

● Maintain regular communication with customers throughout the project lifecycle.

● Address routine customer questions and escalate concerns to the Project Coordinator when

necessary.

Project Administration

● Assist the Project Coordinator with day-to-day project tasks.

● Create, maintain, and update project files and documentation.

● Track project milestones and ensure required paperwork is completed and submitted on time.

● Enter and maintain accurate project information within company software systems.

Permits HOA Processing

● Help prepare and submit permit applications to local municipalities.

● Assist with gathering and submitting HOA approval documentation.

● Monitor permit and HOA approval status and follow up as needed.

● Maintain records of approvals, permits, and project requirements.


Administrative Support

● Schedule appointments and coordinate project-related activities.

● Assist with document preparation, filing, scanning, and record keeping.

● Support the Project Coordinator with administrative and operational tasks as needed.

● Help ensure projects move efficiently through each phase of the process


Requirements

Professional experience in administrative support or project coordination.

Advanced proficiency in Microsoft Office Suite and digital filing systems.

Clear and effective verbal communication skills for coordinating with clients and crews.

Strong organizational habits and the ability to track multiple moving parts simultaneously.

High school diploma or equivalent.

Experience in the construction or contracting industry is a plus.

A friendly and approachable personality that shines through in all interactions.

Benefits
Career Growth Opportunities###Hands on Training###Paid Time Off (PTO)###