ZipRecruiter

Log In

1

Job File Coordinator Jobs in Oregon (NOW HIRING)

Transactly Coordinators

OR

Opportunities to grow your file count and elevate your income through excellence Compensation ... We're building a team of elite transaction coordinators who care about the details, own their role ...

PLACE Corporate Careers

OR · On-site

Opportunities to grow your file count and elevate your income through excellence Compensation ... We're building a team of elite transaction coordinators who care about the details, own their role ...

Sunriver Resort

HR Coordinator

Sunriver, OR · On-site

$22.25 - $29/hr

Provides coverage for the HR office, warmly welcome public, answer phones, filing, etc. * Assist ... Responsible for coordinating resort Associate and Leader of the Month program * Coordinates ...

MonteVista Homes

Purchasing Coordinator

Bend, OR

$55K/yr

I am responsible for assembling, coordinating, and managing all needed documents, such as site plans, plans, color selections, and files from internal and external assets, to ensure on-time permit ...

Serenity RCF

Resident Outing Coordinator

Portland, OR · On-site

$21 - $25/hr

The Resident Outings Coordinator is primarily responsible for scheduling resident medical ... Filing and organizing medical paperwork. * Assembling new admission charts and dismantling ...

New

Stcharles

Credentialing Coordinator

OR · Remote

$25.18 - $37.77/hr

Credentialing Coordinator REPORTS TO POSITION: Credentialing Manager DEPARTMENT: Medical Staff ... Updates individual files in company credentialing software and databases while adhering to the ...

next page

Showing results 1-20

All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Oregon

Job File Coordinator information

See Oregon salary details

$15

$23

$38

How much do job file coordinator jobs pay per hour?

As of Jul 26, 2026, the average hourly pay for job file coordinator in Oregon is $23.14, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $25.43 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What does a job file coordinator do?

A job file coordinator manages and organizes job-related documents and records to ensure accurate and efficient workflow. They often use document management systems, verify data accuracy, and coordinate with team members to maintain proper file documentation throughout the project or hiring process.

What are the key skills and qualifications needed to thrive as a Job File Coordinator, and why are they important?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a Job File Coordinator, and how do they contribute to the overall success of the team?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are Job File Coordinators?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators often include senior or specialized positions such as project coordinators in industries like engineering, IT, or finance, where salaries can exceed $70,000 annually. Advanced certifications, extensive experience, and expertise in specific tools or methodologies can lead to higher compensation in coordination roles.

Is a file clerk a stressful job?

A file clerk role typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is usually quiet and routine, though deadlines or high workload periods may increase stress levels for some individuals. Proper organization skills and attention to detail are important for success in this position.

What qualifications do I need to be a project coordinator?

A project coordinator typically needs a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and time management skills are essential, along with proficiency in project management tools like Microsoft Project or Asana. Relevant certifications such as CAPM or PMP can enhance job prospects but are not always required.
What are popular job titles related to Job File Coordinator jobs in Oregon? For Job File Coordinator jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Job File Coordinator jobs in Oregon look for? The top searched job categories for Job File Coordinator jobs in Oregon are:
What cities in Oregon are hiring for Job File Coordinator jobs? Cities in Oregon with the most Job File Coordinator job openings:
Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Oregon as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $48,134 per year, or $23.1 per hour.
Job File Coordinator/Admin

Job File Coordinator/Admin

SERVPRO of Southwest Portland

Portland, OR • On-site

$20 - $23/hr

Full-time

Dental, Vision, Retirement, PTO

Posted 24 days ago

Job description

Benefits:
  • Training & development
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary
  • Dental insurance
  • Opportunity for advancement
  • Paid time off
  • Vision insurance

Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports.
Primary Roles and Responsibilities

  • Monitor job file status and job file audit status
  • Maintain job file WIPs
  • Monitor and ensure client requirements are followed
  • Review and validate initial field documentation
  • Create preliminary estimate
  • Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process
  • Maintain internal and external communications
  • Complete and review job file documentation for final upload and the audit process
  • Perform job close-out

 

Necessary Experience and Skill Set

·         A minimum two years of business  admin experience
·         Working knowledge of current business software technologies
·         Superb customer service, administrative and verbal and written communication skills
·         Experience in the commercial cleaning and restoration or insurance industry is desired
·         Experience in writing estimates and the job file process
Formal Education/Training

·         High school diploma/GED
·         Associates/bachelor’s degree preferred
Physical and Work Environment Requirements

  • 2+ year(s) of administrative or office-related experience and business experience
  • Experience in the commercial cleaning and restoration or insurance/service industry is desired
  • Experience with writing estimates, job file processes, and quality assurance, a plus
  • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
  • Ability to remain calm and professional during tense or stressful situations
  • Excellent organizational skills and strong attention to detail
  • Very self-motivated and goal-oriented
  • Capability to work in a fast-paced, team-oriented office environment
  • Proficiency in Microsoft Office (i.e. Outlook, Word, Excel)
  • Ability to learn new software, including Xactimate and proprietary software
  • Minimum of HSD/GED, Associates/bachelor’s degree preferred
  • Ability to successfully complete a background check subject to applicable law

Normal Working Hours, Additional Working Hours and Travel Requirements 
This is a full-time position working 7:00 a.m.–4:00 p.m., Monday through Friday. This position may require longer hours and some flexibility in hours may be needed dependent upon the business needs