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Job File Coordinator Jobs in Oregon (NOW HIRING)

The Caputo Group

HR Coordinator - Intake

Medford, OR · On-site

$22.25 - $29.25/hr

HR Coordinator - Intake The Caputo Group is a local, family-owned, professional employment ... Maintaining and updating employee files and information across multiple file systems, physical and ...

The Caputo Group

HR Coordinator - Intake

Portland, OR · On-site

$22.25 - $29.25/hr

HR Coordinator - Intake The Caputo Group is a local, family-owned, professional employment ... Maintaining and updating employee files and information across multiple file systems, physical and ...

MonteVista Homes

Purchasing Coordinator

Bend, OR · On-site

$55K/yr

I am responsible for assembling, coordinating, and managing all needed documents, such as site plans, plans, color selections, and files from internal and external assets, to ensure on-time permit ...

Pacific Coast Producers

Safety Coordinator

The Dalles, OR · On-site

$21.63 - $28.85/hr

The Safety Coordinator supports environmental, health, and safety operations across two ... Maintain, organize, and update all EHS training files, compliance records, OSHA logs, and safety ...

Oregon REALTORS®

Administrative Support Coordinator

Salem, OR · On-site

$19 - $24.25/hr

This individual serves as a reliable resource for administrative tasks, filing, records management, and general office coordination. Primary Duties & Responsibilities General Administrative Support ...

New

Advantage Dental+

Patient Coordinator

Hillsboro, OR · On-site

$22 - $24/hr

Gather patient information, create their files, and verify insurance eligibility * Maintain a ... coordinator * High school diploma required, a degree or additional education in a business or ...

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All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Oregon

Job File Coordinator information

See Oregon salary details

$15

$23

$38

How much do job file coordinator jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for job file coordinator in Oregon is $23.14, according to ZipRecruiter salary data. Most workers in this role earn between $18.32 and $25.43 per hour, depending on experience, location, and employer.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are popular job titles related to Job File Coordinator jobs in Oregon?

For Job File Coordinator jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Job File Coordinator jobs in Oregon look for?

The top searched job categories for Job File Coordinator jobs in Oregon are:

What cities in Oregon are hiring for Job File Coordinator jobs?

Cities in Oregon with the most Job File Coordinator job openings:

Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, and 6% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $48,134 per year, or $23.1 per hour.

Transaction Coordinator (Alaska)

Transactly Coordinators

OR • On-site, Remote

Contractor

Re-posted 29 days ago

Job description

At Transactly, now proudly a PLACE-owned company, we're not just coordinating real estate transactions-we're elevating the client experience. Through our powerful platforms, and a team of top-performing TCs, we're setting new standards for professionalism, white-glove service, and technology-powered excellence.

We're actively hiring experienced Transaction Coordinators who are ready to grow with us-by serving PLACE-level agents and teams with unmatched attention, care, and consistency. This is more than a job. It's a partnership in excellence, where your work is amplified by powerful systems, coaching, and opportunity.

What You'll Do
  • Deliver white-glove transaction coordination to clients procured by Transactly
  • Provide listing coordination for high-volume real estate professionals
  • Operate confidently inside Transactly's tech platform for task management and communication
  • Maintain transaction records and updates within Brivity, PLACE's tech platform
  • Practice proactive, professional communication with clients, agents, and co-op partners
  • Contribute insights and feedback to improve our platform, service model, and team culture
  • Step confidently into the ownership mindset-you are a reflection of PLACE values
What We're Looking For
  • 3+ years of real estate experience as a Transaction Coordinator or licensed real estate agent
  • Passion for organization, communication, and details
  • Willingness to learn contracts and compliance from multiple states
  • Strong working knowledge of residential real estate documents and timelines
  • Confidence using digital tools, platforms, and systems
  • Proactive, adaptable, and driven to exceed expectations
  • A heart for service, and a mind for solutions
Tools + Support You'll Receive
  • Access to coaching, training, and onboarding to get you ready for PLACE clients
  • Tech platform access to streamline your daily coordination tasks
  • Branded materials, tools, and templates to help you deliver with consistency
  • Back-end billing, client procurement, and support teams to keep you focused on service
  • Opportunities to grow your file count and elevate your income through excellence
Compensation
  • Independent Contractor (1099) - Pay per file
  • Errors & Omissions (E&O) Insurance Provided
  • Potential for high-volume file assignments based on performance
Are You PLACE-Ready?

We're not just filling roles. We're building a team of elite transaction coordinators who care about the details, own their role, and thrive in a high-performance environment.

If you're ready to grow your TC business, deliver exceptional service, and be part of something bigger-apply today!

Apply