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Job File Coordinator Jobs in Portland, OR (NOW HIRING)

IICRC

Job File Coordinator/Admin

Portland, OR · On-site

$20 - $23/hr

Vision insurance Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup.

SERVPRO

Job File Coordinator/Admin

Portland, OR · On-site

$20 - $23/hr

Job Title Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform ...

The Caputo Group

HR Coordinator - Intake

Portland, OR · On-site

$22.25 - $29.25/hr

HR Coordinator - Intake The Caputo Group is a local, family-owned, professional employment ... Maintaining and updating employee files and information across multiple file systems, physical and ...

Serenity RCF

Resident Outing Coordinator

Portland, OR · On-site

$21 - $25/hr

The Resident Outings Coordinator is primarily responsible for scheduling resident medical ... Filing and organizing medical paperwork. * Assembling new admission charts and dismantling ...

AEG Vision

Patient Care Coordinator

Canby, OR · On-site

$18.25 - $24/hr

Patient Care Coordinator Patient Care Coordinators are responsible for providing exceptional ... Pulls schedules to ensure insurance eligibility prior to patient appointment and ensures files are ...

Artisan Dental Laboratory

Office Coordinator

Portland, OR · On-site

$23 - $25/hr

The Office Coordinator plays a key role in keeping Artisan Dental Laboratory running smoothly and ... Maintain and organize files. * Works collaboratively in a team environment with a spirit of ...

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All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Portland, OR

Job File Coordinator information

See Portland, OR salary details

$15

$23

$38

How much do job file coordinator jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for job file coordinator in Portland, OR is $23.21, according to ZipRecruiter salary data. Most workers in this role earn between $18.37 and $25.48 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.
What are popular job titles related to Job File Coordinator jobs in Portland, OR? For Job File Coordinator jobs in Portland, OR, the most frequently searched job titles are:
What job categories do people searching Job File Coordinator jobs in Portland, OR look for? The top searched job categories for Job File Coordinator jobs in Portland, OR are:
What cities near Portland, OR are hiring for Job File Coordinator jobs? Cities near Portland, OR with the most Job File Coordinator job openings:
Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Portland, OR as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, and 5% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $48,287 per year, or $23.2 per hour.

Job File Coordinator/Admin

SERVPRO of Southwest Portland

Portland, OR • On-site

$20 - $23/hr

Full-time

Dental, Vision, Retirement, PTO

Re-posted 9 days ago

Job description

Benefits:
  • Training & development
  • 401(k) matching
  • Bonus based on performance
  • Competitive salary
  • Dental insurance
  • Opportunity for advancement
  • Paid time off
  • Vision insurance

Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports.
Primary Roles and Responsibilities

  • Monitor job file status and job file audit status
  • Maintain job file WIPs
  • Monitor and ensure client requirements are followed
  • Review and validate initial field documentation
  • Create preliminary estimate
  • Daily job file coordination, including preparing job file reports, performing job file backup, and completing job file audit process
  • Maintain internal and external communications
  • Complete and review job file documentation for final upload and the audit process
  • Perform job close-out

 
 

Necessary Experience and Skill Set

·         A minimum two years of business  admin experience
·         Working knowledge of current business software technologies
·         Superb customer service, administrative and verbal and written communication skills
·         Experience in the commercial cleaning and restoration or insurance industry is desired
·         Experience in writing estimates and the job file process
Formal Education/Training

·         High school diploma/GED
·         Associates/bachelor’s degree preferred
Physical and Work Environment Requirements

  • 2+ year(s) of administrative or office-related experience and business experience
  • Experience in the commercial cleaning and restoration or insurance/service industry is desired
  • Experience with writing estimates, job file processes, and quality assurance, a plus
  • Outstanding written and verbal communication skills, including proper pronunciation and grammar, and a consistently courteous and professional tone of voice at all times
  • Ability to remain calm and professional during tense or stressful situations
  • Excellent organizational skills and strong attention to detail
  • Very self-motivated and goal-oriented
  • Capability to work in a fast-paced, team-oriented office environment
  • Proficiency in Microsoft Office (i.e. Outlook, Word, Excel)
  • Ability to learn new software, including Xactimate and proprietary software
  • Minimum of HSD/GED, Associates/bachelor’s degree preferred
  • Ability to successfully complete a background check subject to applicable law

Normal Working Hours, Additional Working Hours and Travel Requirements 
This is a full-time position working 7:00 a.m.–4:00 p.m., Monday through Friday. This position may require longer hours and some flexibility in hours may be needed dependent upon the business needs