ZipRecruiter

Log In

1

Job File Coordinator Jobs in Portland, OR (NOW HIRING)

HHM Hotels

Sales Coordinator

Hillsboro, OR · On-site

$18 - $21/hr

Sales Coordinator Performs administrative functions in support of property sales leaders. Your ... File and organize copies of contracts and correspondence ensuring records are up to date. * Reserve ...

The Springs Living

Project Coordinator

Beaverton, OR · On-site

Maintain construction files, drawings, specifications, and material approvals * Conduct and/or ... project coordination, administration, or a related field * Demonstrated success in supporting ...

Advantage Dental

Patient Coordinator

Hillsboro, OR · On-site

$22 - $24/hr

We will be adding a Patient Coordinator that shares our passion for patient care and education. As ... Gather patient information, create their files, and verify insurance eligibility * Maintain a ...

REAP INC

Office Coordinator

Eagle Creek, OR · On-site

$20.63 - $23.94/hr

The Office Coordinator is the first point of contact for guests, staff, and vendors at REAP ... files. * Coordinate with vendors by obtaining quotes, scheduling services, maintaining vendor ...

previous page

Showing results 41-60

All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Portland, OR

Job File Coordinator information

See Portland, OR salary details

$15

$23

$38

How much do job file coordinator jobs pay per hour?

As of Sep 8, 2026, the average hourly pay for job file coordinator in Portland, OR is $23.21, according to ZipRecruiter salary data. Most workers in this role earn between $18.37 and $25.48 per hour, depending on experience, location, and employer.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are popular job titles related to Job File Coordinator jobs in Portland, OR?

For Job File Coordinator jobs in Portland, OR, the most frequently searched job titles are:

What job categories do people searching Job File Coordinator jobs in Portland, OR look for?

The top searched job categories for Job File Coordinator jobs in Portland, OR are:

What cities near Portland, OR are hiring for Job File Coordinator jobs?

Cities near Portland, OR with the most Job File Coordinator job openings:

Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Portland, OR as of August 2026, with employment types broken down into 1% As Needed, 72% Full Time, 22% Part Time, and 5% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution, with an average salary of $48,287 per year, or $23.2 per hour.

Retail Stockroom Coordinator

Pendleton Woolen Mills

Washougal, WA • On-site

Other

Re-posted 3 hours ago

Job description

Stockroom Coordinator

Pendleton Woolen Mill's Stockroom Coordinator supports all PWM and non-PWM finished product shipping, receiving, and verification. This position processes and follows through with manufacturer claims and stores damages. This position is responsible for inventory shrink results as it relates to operational inventory reconciliation.

We are currently seeking a professional and dynamic part-time Stockroom Coordinator (20 hours per week) for our Washougal, WA store location.

Essential Functions Of The Job
  • Process store products – received from PWM Truck and/or Common Carrier (transfer of product from receiving dock to store stock room, unpack, receive through RF-Smart, process to sales floor or stock room)
  • Prepare and complete sales orders for outbound shipping or pick up in store (pick, pack, ship)
  • Complete Transfer Orders per direction, communicate any differences; partner with receiving and sending stores to ensure completion of transfers or resolution of errors
  • Review and maintain inventory stock levels for accuracy and to ensure proper replenishment. Performs cycle counts, inventory adjustments as needed to rectify stock levels
  • Report all discrepancies through Claim filing process, reviews outstanding claims, follows up to ensure resolution of discrepancy
  • Assess sales floor replenishment needs using NetSuite reporting
  • Maintain sales floor replenishment directives and monitors for consistency and completion
  • Maintain the cleanliness and organization of the stockroom including removal of trash and recycling
  • Ensure that health and safety policies and procedures are followed
  • Provide Sales Floor coverage as needed during staffing deficiencies and increased customer traffic
  • Perform other duties as assigned
Supervisory And Leadership Responsibilities
  • Train Ambassadors on sales floor related RF-Smart Inventory and SCIS POS processes.
  • Requires some supervision of employees both in the stockroom and on the sales floor.
Core Skills And Competencies Required For The Position
  • Self-motivated, sales driven and prioritizes customer service
  • Effective problem solving, listening, verbal and written communication skills
  • Meet deadlines
  • Basic mathematics and financial knowledge
  • Maintain calm and poised in stressful situations. Know when to partner for support.
  • Solution orientated, bringing challenges to a positive conclusion. Partner with store management to find solutions for improvements
System & Software Qualifications
  • Retail inventory management software and order processing systems
  • Retail point of sale (POS)systems
  • Microsoft office including excel, publisher and word
  • Online shipping platforms such as USPS, UPS and Fed EX
Education And Experience (Minimum Requirements)
  • High School degree or equivalent working experience in stockroom coordination, logistics, or order receipts/fulfillment
  • Three years retail sales, stock or customer service including a minimum of 2 years store supervision
Physical Requirements And Working Environment
  • Flexible schedule with nights, holidays and weekend shifts per scheduling guidelines.
  • Ability to lift up to 50lbs.
  • Reaching arms over head, ladder use, computer operation, continuous standing and walking, hand coordination, telephone use, speaking, reading, writing
  • Extensive standing, lifting, walking
Other Requirements
  • This position requires coordinated operational workflows between store and mill
  • Work conducted in compressed work areas

Apply