Job File Coordinator Jobs in Portland, OR (NOW HIRING)

Darigold is seeking a Human Resources Coordinator to join our HR team providing administrative and clerical support to our I-5 Corridor plants and warehouses. This position is responsible for maintaining employee records, processing HR transactions, coordinating onboarding activities, supporting HR systems, assisting with compliance documentation, and providing excellent customer service to employees and managers. The HR Coordinator plays an important role in ensuring HR processes are completed accurately, efficiently, and in a timely manner. This is a full-time hourly position.
Darigold is the fifth largest dairy cooperative in the United States based on milk volume, and one of the largest privately held organizations headquartered in the state of Washington. Since 1918, our producers have taken pride in producing dairy products with unsurpassed quality. Today we are one of the nation's largest agricultural cooperatives, producing over 8.5 billion pounds of milk every year. Through innovative technology and our efficient, flexible production capabilities, we deliver value-added products and customer-driven solutions. Darigold is now known throughout the world for bringing fresh, wholesome dairy products and ingredients from the Northwest to people all around the globe.

What You Will Do:

• Provide administrative support to the HR Business Partner and HR Generalist for the I-5 Corridor plants and warehouses
• Process routine employee transactions in UKG, including new hires, terminations, address changes, job changes, supervisor changes, salary updates, and password resets
• Prepare onboarding materials, send welcome emails, initiate background checks, and coordinate new hire orientation and first-day activities
• Process onboarding and termination transactions in UKG and send follow-up communications to appropriate departments
• Maintain employee personnel files and upload documentation into the electronic document management system
• Assist with HR recordkeeping by scanning, filing, copying, and maintaining confidential employee records
• Conduct routine HR audits, including I-9 audits and personnel file reviews, and assist in gathering documentation for internal and external audits
• Answer routine employee questions regarding HR forms, processes, policies, and HR systems, referring to more complex issues to the HR Business Partner or Sr. HR Generalist
• Coordinate employee recognition activities, including service anniversaries, birthdays, and employee appreciation events
• Schedule orientations, meetings, training sessions, and other HR activities
• Maintain HR tracking logs, including grievance tracking, audit logs, and other departmental spreadsheets
• Develop and maintain Standard Operating Procedures (SOPs) for routine HR administrative processes
• Send reminders to managers regarding required HR documentation, corrective action deadlines, performance reviews, and other scheduled HR activities
• Take meeting notes and distribute meeting summaries and action items as requested
• Work with HR and Payroll to ensure employee transactions are processed accurately and timely
• The ability to travel up to 20% of the time is required
• Perform other administrative and clerical duties as assigned

What You Will Bring:

• Bachelor's degree in Human Resources or related field and/or equivalent experience
• 2 years’ experience in HR, Payroll or related field
• Proficiency in Microsoft Office suite (Word, Excel and PowerPoint)
• SHRM Certified Professional (SHRM-CP) credential preferred
• Experience with UKG and Workforce Management a plus
• Excellent organizational skills and attention to detail
• Strong administrative and clerical skills
• Effective verbal and written communication skills
• Ability to maintain confidential information with discretion
• Strong customer service and interpersonal skills
• Ability to prioritize multiple assignments and meet deadlines
• Basic understanding of HR practices and employment laws
• This position is fully onsite Monday - Friday

Benefits of Working at Darigold:

We understand that as an employee, benefits that support you and your family in and out of work are important. We’re proud to offer eligible positions a competitive total rewards package that includes:

• 401k with competitive employer matching
• Comprehensive medical, dental & vision benefits
• Employer paid life & disability coverage
• Paid time off and paid holidays
• 8 weeks paid parental leave
• Education assistance
• Employee assistance program

Our Commitment to Diversity:

Achieving our vision to Lead Dairy Forward requires cultivating and supporting a team with varying backgrounds, experiences, and perspectives. We are committed to providing a workplace based on mutual respect where all employees feel included and can bring their best and authentic selves to work every day. We are proud to be an Equal Opportunity Employer and Affirmative Action Employer. We welcome all qualified applicants without regard to race, color, national origin, sex, gender identity and expression, age, sexual orientation, veteran status, disability, marital status, creed, religion, genetic information or any other characteristic protected by federal, state, or local law. As a condition of employment applicants offered a role will be required to successfully pass our pre-employment background screen, receive a negative drug screen result & confirm eligibility to work in the U.S. We participate in E-Verify - please follow the links for details, English / Spanish & view our Right to Work Statement, English / Spanish.