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Job File Coordinator Jobs in California (NOW HIRING)

Family Tree Farms

Trouble File Coordinator

Reedley, CA · On-site

Family Tree Farms is seeking a detail-oriented Trouble File Coordinator to support the management and resolution of product claims, quality issues, and operational discrepancies. This position will ...

KAHANA & FELD LLP

Legal File Clerk

Irvine, CA · On-site

$25 - $34/hr

Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy * Identify opportunities to improve filing systems ...

Kahana and Feld LLP

Legal File Clerk

Irvine, CA · On-site

$25 - $34/hr

Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy * Identify opportunities to improve filing systems ...

Kahana & Feld LLP

Legal File Clerk

Los Angeles, CA · Hybrid

$25 - $34/hr

Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy * Identify opportunities to improve filing systems ...

KAHANA & FELD LLP

Legal File Clerk

Los Angeles, CA · On-site

$25 - $34/hr

Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy * Identify opportunities to improve filing systems ...

Kahana & Feld LLP

Legal File Clerk

Irvine, CA · Hybrid

$25 - $34/hr

Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy * Identify opportunities to improve filing systems ...

Kahana and Feld LLP

Legal File Clerk

Los Angeles, CA · On-site

$25 - $34/hr

Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy * Identify opportunities to improve filing systems ...

IICRC

SERVPRO Office Manager

Gardena, CA · On-site

$20/hr

Manage Job File Coordinator * Manage Accounting * Manage accounts payable, accounts receivable, and cash management * Ensure employment files and records accuracy * Oversee performance management and ...

SERVPRO

SERVPRO Office Manager

Gardena, CA · On-site

$20/hr

Manage Job File Coordinator * Manage Accounting * Manage accounts payable, accounts receivable, and cash management * Ensure employment files and records accuracy * Oversee performance management and ...

DirectedLINK LLC

Tax Coordinator

Westwood, CA · On-site

$35 - $43/hr

S due dates and standard form filings. Coordinators will be asked to perform all EA functions. Duties and Responsibilities: · E-File tax returns, forms, and all related reports, tax payments and ...

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All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in California

Job File Coordinator information

See California salary details

$14

$21

$35

How much do job file coordinator jobs pay per hour?

As of Jul 31, 2026, the average hourly pay for job file coordinator in California is $21.60, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.70 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What does a job file coordinator do?

A job file coordinator manages and organizes job-related documents and records to ensure accurate and efficient workflow. They often use document management systems, verify data accuracy, and coordinate with team members to maintain proper file documentation throughout the project or hiring process.

What are the key skills and qualifications needed to thrive as a Job File Coordinator, and why are they important?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a Job File Coordinator, and how do they contribute to the overall success of the team?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are Job File Coordinators?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What is the highest paying job as a coordinator?

The highest paying roles for coordinators often include senior or specialized positions such as project coordinators in industries like engineering, IT, or finance, where salaries can exceed $70,000 annually. Advanced certifications, extensive experience, and expertise in specific tools or methodologies can lead to higher compensation in coordination roles.

Is a file clerk a stressful job?

A file clerk role typically involves organizing, maintaining, and retrieving physical or digital files, which can be repetitive but generally is not considered highly stressful. The job environment is usually quiet and routine, though deadlines or high workload periods may increase stress levels for some individuals. Proper organization skills and attention to detail are important for success in this position.

What qualifications do I need to be a project coordinator?

A project coordinator typically needs a high school diploma or equivalent, with many roles preferring a bachelor's degree in business, management, or a related field. Strong organizational, communication, and time management skills are essential, along with proficiency in project management tools like Microsoft Project or Asana. Relevant certifications such as CAPM or PMP can enhance job prospects but are not always required.
What are popular job titles related to Job File Coordinator jobs in California? For Job File Coordinator jobs in California, the most frequently searched job titles are:
What job categories do people searching Job File Coordinator jobs in California look for? The top searched job categories for Job File Coordinator jobs in California are:
What cities in California are hiring for Job File Coordinator jobs? Cities in California with the most Job File Coordinator job openings:
Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in California as of July 2026, with employment types broken down into 1% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 3% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $44,930 per year, or $21.6 per hour.

Job File Coordinator

SERVPRO of Mid-City San Diego/San Diego East

San Diego, CA • On-site

$30K - $50K/yr

Full-time

Medical, Retirement, PTO

Posted 16 days ago

Job description

Benefits:
  • Health insurance
  • Paid time off
  • Training & development
  • 401(k) matching
  • Competitive salary

Join Our Team as a Job File CoordinatorSERVPRO of San Diego East & Mid-City

Are you highly organized, detail-oriented, and passionate about keeping projects on track?

SERVPRO of San Diego East & Mid-City is looking for a Job File Coordinator to join our growing team. This role is perfect for someone who thrives in a fast-paced environment, enjoys solving problems, and takes pride in ensuring every project is completed accurately from start to finish.
As the Job File Coordinator, you'll be the operational hub between our office, production teams, customers, and insurance partners. You'll oversee the administrative side of restoration projects—from the moment a job is received until the final invoice is submitted—ensuring every file is complete, compliant, and ready for payment.
If you're someone who enjoys organization, technology, communication, and making sure nothing falls through the cracks, we'd love to meet you.
What We Offer
  •  Competitive hourly pay 
  •  Health benefits 
  •  Paid vacation and holidays 
  •  Paid training and professional development 
  •  Opportunities for advancement within a growing company 
  •  Supportive team environment 
  •  The opportunity to make a difference by helping families and businesses recover after disasters 
What You'll DoAs our Job File Coordinator, you'll be responsible for managing every administrative aspect of restoration projects.
Job File Management
  •  Monitor every active job from first notice of loss through final invoicing 
  •  Maintain accurate job files and ensure all documentation is complete 
  •  Track project progress daily and keep our Work-In-Progress (WIP) board up to date 
  •  Verify all required documentation is uploaded accurately and on time 
Estimating & Documentation
  •  Create and review restoration estimates using industry estimating software 
  •  Review production photos, scope notes, moisture logs, and supporting documentation 
  •  Ensure estimates accurately reflect all work performed 
  •  Audit job files before submission to verify compliance with company and insurance program requirements 
Production Support
  •  Communicate daily with Project Managers and Production Technicians
  •  Ensure field crews capture required documentation while on-site
  •  Assist crews with documentation requirements and workflow questions
  •  Help resolve missing documentation before jobs are closed
Customer & Stakeholder Communication
  •  Maintain professional communication with customers, insurance adjusters, project managers, subcontractors, and internal departments 
  •  Provide updates on project status when needed 
  •  Help ensure clients receive an exceptional customer experience throughout the restoration process 
Quality Assurance
  •  Perform detailed audits on completed projects 
  •  Verify timestamps, documentation, and project data for accuracy 
  •  Ensure compliance with insurance program guidelines and company standards 
  •  Identify discrepancies before invoicing to reduce delays and improve collections 
Job Close-Out
  •  Coordinate project completion with Accounting 
  •  Prepare completed files for final upload and billing 
  •  Ensure invoices accurately reflect all approved work performed 
  •  Help drive faster collections by submitting complete, audit-ready job files 
Team Collaboration
  •  Support office operations as needed 
  •  Assist other departments during busy periods 
  •  Continuously look for ways to improve efficiency and workflow 
What We're Looking ForThe ideal candidate is someone who enjoys bringing order to complexity and can confidently manage multiple projects at once.
Qualifications
  •  High School Diploma or GED 
  •  Previous office, administrative, estimating, or project coordination experience preferred 
  •  Experience in restoration, construction, insurance, or property claims is a plus 
Skills That Will Help You Succeed
  •  Exceptional organizational skills 
  •  Strong attention to detail 
  •  Excellent written and verbal communication 
  •  Outstanding customer service skills 
  •  Ability to prioritize multiple projects in a fast-paced environment 
  •  Strong computer skills and ability to quickly learn new software 
  •  Problem-solving mindset 
  •  Ability to work independently while collaborating with multiple departments 
Software Experience (Preferred)Experience with any of the following is a plus:
  •  Xactimate 
  •  DASH 
  •  Encircle 
  •  Microsoft Office (Excel, Outlook, Word, Teams) 
  •  Google Workspace 
  •  Restoration management software 
Why SERVPRO?Every day is different.
Our team helps homeowners and businesses recover after water, fire, mold, storm, and biohazard losses. Behind every successful project is an organized Job File Coordinator ensuring that every detail is documented correctly, every estimate is accurate, and every customer receives exceptional service.
Your work directly impacts our ability to help people during some of the most challenging times in their lives.
If you enjoy working with great people, solving problems, and taking pride in accuracy and organization, this is a career where you can truly make a difference.
Apply Today!
Ready to join one of the nation's leading restoration companies, and make it "like it never even happened?"
Send your resume to: office@servprosandiegoeast.com

We look forward to meeting you!