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Job File Coordinator Jobs in California (NOW HIRING)

SERVPRO

Job File Coordinator

Glendora, CA · On-site

$24 - $29/hr

Job File Coordinator SERVPRO ® of Glendora/San Dimas is hiring a Job File Coordinator! The Job File Coordinator will work as a liaison for the customer to identify project requirements and ...

IICRC

Job File Coordinator

Glendora, CA · On-site

$24 - $29/hr

Job File Coordinator SERVPRO ® of Glendora/San Dimas is hiring a Job File Coordinator! The Job File Coordinator will work as a liaison for the customer to identify project requirements and ...

SERVPRO

Job File Coordinator

San Diego, CA · On-site

Join Our Team as a Job File Coordinator SERVPRO of San Diego East & Mid-City is looking for a Job File Coordinator to join our growing team. This role is perfect for someone who thrives in a fast ...

IICRC

Job File Coordinator

San Diego, CA · On-site

Join Our Team as a Job File Coordinator SERVPRO of San Diego East & Mid-City is looking for a Job File Coordinator to join our growing team. This role is perfect for someone who thrives in a fast ...

SERVPRO

Job File Coordinator - Servpro

Cerritos, CA · On-site

$23 - $27/hr

Job File Coordinator Servpro of Cerritos is hiring a Job File Coordinator! Servpro of Cerritos offers: * Competitive compensation * Superior benefits * Career progression * Professional development ...

IICRC

Job File Coordinator - Servpro

Cerritos, CA · On-site

$23 - $27/hr

Job File Coordinator Servpro of Cerritos is hiring a Job File Coordinator! Servpro of Cerritos offers: * Competitive compensation * Superior benefits * Career progression * Professional development ...

IICRC

Job File Coordinator

San Leandro, CA · On-site

$22 - $26/hr

Job File Coordinator/Estimator SERVPRO of Belmont/San Carlos, San Leandro, Stockton is currently seeking a Job File Coordinator/Estimator in our San Leandro location. Do you love helping people ...

SERVPRO

Job File Coordinator

San Leandro, CA · On-site

$22 - $26/hr

Job File Coordinator/Estimator SERVPRO of Belmont/San Carlos, San Leandro, Stockton is currently seeking a Job File Coordinator/Estimator in our San Leandro location. Do you love helping people ...

Family Tree Farms

Trouble File Coordinator

Reedley, CA · On-site

Family Tree Farms is seeking a detail-oriented Trouble File Coordinator to support the management and resolution of product claims, quality issues, and operational discrepancies. This position will ...

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All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in California

Job File Coordinator information

See California salary details

$14

$21

$35

How much do job file coordinator jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for job file coordinator in California is $21.60, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.70 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.
What are popular job titles related to Job File Coordinator jobs in California? For Job File Coordinator jobs in California, the most frequently searched job titles are:
What job categories do people searching Job File Coordinator jobs in California look for? The top searched job categories for Job File Coordinator jobs in California are:
What cities in California are hiring for Job File Coordinator jobs? Cities in California with the most Job File Coordinator job openings:
Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in California as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, and 6% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $44,930 per year, or $21.6 per hour.

Job File Coordinator

SERVPRO

Glendora, CA • On-site

$24 - $29/hr

Other

Posted 27 days ago

Job description

Job File Coordinator

SERVPRO® of Glendora/San Dimas is hiring a Job File Coordinator! The Job File Coordinator will work as a liaison for the customer to identify project requirements and specifications as well as administer and organize projects and support teammates. If you are self-motivated, organized and have outstanding customer service skills, you could thrive in this environment! Key Responsibilities

  • Monitor job file status to ensure accuracy in all job file documentation daily.
  • Communicate daily with Production crews to ensure all required documentation is captured on site at point of task.
  • Create/review estimate based on scope and photos from Production crew.
  • Maintain an accurate Work in Progress board for all active leads/projects.
  • Monitor and ensure all client requirements are followed.
  • Maintain internal and external communications with all stakeholders.
  • Review timestamps and other datapoints to reflect accurate reporting/KPMs.
  • Complete and review job file documentation for final upload and the audit process
  • Perform internal audit of all projects to ensure estimate captures all work performed.
  • Perform all job close-out activities, including coordination with accounting team to ensure proper invoicing.
  • Assist other departments, as needed.

Benefits

  • Competitive compensation
  • Superior benefits
  • Paid training
  • Career progression
  • Personal and professional development

And more!

Position Requirements

  • High school diploma/GED is required.
  • Highly organized
  • Self sufficient
  • Previous office/estimating experience preferred.
  • Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required.
  • Proficiency in using various digital tools and technologies to complete job tasks efficiently.
  • Experience in the restoration, construction, or insurance industry is a plus.

Skills/Physical Demands/Competencies

This is a sedentary role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Compensation: $24.00 - $29.00 per hour

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