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Job File Coordinator Jobs in California (NOW HIRING)

Actalent

Safety Manager

Stockton, CA · Remote

$200K/yr

Estimator/Job File Coordinator in our.Do you love helping people through ... Show more $200,000.00 yearly Remote Full-time Maverick Currencies is hiring a Career Forex Trader based in Stockton, CA.

Actalent

Safety Manager

Stockton, CA · Remote

$200K/yr

Estimator/Job File Coordinator in our.Do you love helping people through ... Show more $200,000.00 yearly Remote Full-time Maverick Currencies is hiring a Career Forex Trader based in Stockton, CA.

KAHANA & FELD LLP

Legal File Clerk

Irvine, CA · On-site

$25 - $34/hr

Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy * Identify opportunities to improve filing systems ...

Kahana and Feld LLP

Legal File Clerk

Irvine, CA · On-site

$25 - $34/hr

Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy * Identify opportunities to improve filing systems ...

HOPICS

File Clerk Supervisor

Los Angeles, CA · On-site

$17.75 - $21.25/hr

... coordination. Maintain regular, punctual attendance and be available to travel between file room ... sites as needed to meet operational and supervisory demands of the role. Maintain Agency mission ...

New

Kahana & Feld LLP

Legal File Clerk

Irvine, CA · Hybrid

$25 - $34/hr

Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy * Identify opportunities to improve filing systems ...

Kahana and Feld LLP

Legal File Clerk

Los Angeles, CA · On-site

$25 - $34/hr

Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy * Identify opportunities to improve filing systems ...

Kahana & Feld LLP

Legal File Clerk

Los Angeles, CA · Hybrid

$25 - $34/hr

Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy * Identify opportunities to improve filing systems ...

KAHANA & FELD LLP

Legal File Clerk

Los Angeles, CA · On-site

$25 - $34/hr

Provide backup and overflow support to the Calendar Coordinator, including entering deadlines, tracking court dates, and maintaining docket accuracy * Identify opportunities to improve filing systems ...

IICRC

SERVPRO Office Manager

Gardena, CA · On-site

$20/hr

Manage Job File Coordinator * Manage Accounting * Manage accounts payable, accounts receivable, and cash management * Ensure employment files and records accuracy * Oversee performance management and ...

SERVPRO

SERVPRO Office Manager

Gardena, CA · On-site

$20/hr

Manage Job File Coordinator * Manage Accounting * Manage accounts payable, accounts receivable, and cash management * Ensure employment files and records accuracy * Oversee performance management and ...

DirectedLINK LLC

Tax Coordinator

Westwood, CA

$35 - $43/hr

S due dates and standard form filings. Coordinators will be asked to perform all EA functions. Duties and Responsibilities: · E-File tax returns, forms, and all related reports, tax payments and ...

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All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in California

Job File Coordinator information

See California salary details

$14

$21

$35

How much do job file coordinator jobs pay per hour?

As of Aug 7, 2026, the average hourly pay for job file coordinator in California is $21.60, according to ZipRecruiter salary data. Most workers in this role earn between $17.07 and $23.70 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.
What are popular job titles related to Job File Coordinator jobs in California? For Job File Coordinator jobs in California, the most frequently searched job titles are:
What job categories do people searching Job File Coordinator jobs in California look for? The top searched job categories for Job File Coordinator jobs in California are:
What cities in California are hiring for Job File Coordinator jobs? Cities in California with the most Job File Coordinator job openings:
Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in California as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, and 6% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $44,930 per year, or $21.6 per hour.

Estimator/Job File Coordinator

SERVPRO of CLEANAIR IMAGE, INC.

Stockton, CA • On-site

$18 - $25/hr

Full-time

Re-posted 11 hours ago

Job description

JOB TITLE:        Estimator/Job File Coordinator
PAY:                    Hourly DOE
LOCATION:        Stockton, CA
 
SERVPRO of Belmont/San Carlos, San Leandro & Stockton is currently seeking an Estimator/Job File Coordinator in our Stockton location.
 
Do you love helping people through difficult situation?
 
In this position you will be making a difference each and every day.  We have a sincere drive towards the goal of helping make fire and water damage “Like it never ever happened”!
 
We are seeing someone who is great on the phone, has excellent analytical skills, is detail-oriented, and is a serious multi-tasker.  If you are self-motivated and have superb interpersonal skills, then you will thrive in this work environment. Our idea of the ultimate candidate is one who is proactive, is experience, truly enjoys providing superior service, and loves taking ownership.  Are you highly dependable and excited about routinely exceeding expectations?  Then you may be our perfect hero!
 
As a valued SERVPRO Franchise employee, you will receive a competitive pay rate with opportunity to learn and grow.
 
PRIMARY RESPONSIBILITIES
·         Monitor job file status.
·         Monitor and complete job file audit status.
·         Maintain job file WIP’s (Work in Progress).
·         Create preliminary estimates.
·         Perform job file backup.
·         Maintain internal and external communications.
·         Prepare job file reports.
·         Complete and review job file documentation for final upload and audit process.
·         Occasional field work to assess/document scope (training provided).
·         Assist other departments, as needed.
 
POSITION REQUIREMENTS
·         2+ years of administrative or office related experience.
·         Experience with writing estimates, job file processes, and quality assurance a plus.
·         Experience in service industry environment a plus.
·         Outstanding written and verbal communication skills, and consistently courteous and professional tone of voice at all times.
·         Polite, confident, and excellent customer service skills, including listening and questioning skills.
·         Ability to remain calm and professional during tense or stressful situations.
·         Excellent organizational skills and strong attention to detail.
·         Self-motivated and goal oriented.
·         Ability to multi-task.
·         Capability to work in a fast-paced, team-oriented office environment.
·         Proficiency in Microsoft Office (i.e., Outlook, Word, Excel).
·         Ability to learn new software, including Xactimate and proprietary software.
·         Minimum education High School Diploma or GED equivalent.
·         Ability to successfully complete a background check subject to applicable law.
 
HOURS
·         40 Hours/week.  Hours between 7:00am to 7:00pm.
·         Flexible to work overtime when required.
 
PAY RATE
Competitive pay based on experience.
 
Please visit our website, https://www.servprostockton.com, for additional information.
 
TO APPLY:   Email your resume, along with your salary requirements to: monica@servpro9332.com
 
SERVPRO of Belmont/San Carlos, San Leandro & Stockton is an EOE M/F/D/V/employer.