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Job File Coordinator Jobs in Maine (NOW HIRING)

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Human Resources Coordinator

Auburn, ME · On-site

$52 - $70/hr

HR Coordinator Pay Rate $52,100 - $69,500 Multiple factors, including Individual experience, skills ... Maintains the accuracy and security of all HR-related files in accordance with the records ...

New

University of Rochester

$19.04 - $26.63/hr

Maintain files of credentialing information, meetings and committees, and miscellaneous hospital and medical center information. Coordinates faculty recruitment agenda and visits. Process payment ...

Waypoint Maine

Human Resources Coordinator

Sanford, ME · On-site

$25/hr

Position Overview: The Human Resources Coordinator is responsible for supporting the Human ... Updates paper personnel files for the new year (archives expired files). * Assists with employee ...

Waypoint Maine

Human Resources Coordinator

Sanford, ME · On-site

$25/hr

Position Overview: The Human Resources Coordinator is responsible for supporting the Human ... Updates paper personnel files for the new year (archives expired files). * Assists with employee ...

MB Tractor and Equipment

Rental Coordinator

Gorham, ME · On-site

$17 - $25/hr

Coordinates and communicates with other store personnel as needed. * Insures safe operating ... Complies with DOT file keeping requirements. * Other duties as assigned. Higher wages available for ...

AEG Vision

Patient Care Coordinator

Kennebunk, ME · On-site

$18.25 - $24/hr

Patient Care Coordinators are responsible for providing exceptional service by welcoming our ... Pulls schedules to ensure insurance eligibility prior to patient appointment and ensures files are ...

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All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Maine

Job File Coordinator information

See Maine salary details

$13

$21

$34

How much do job file coordinator jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for job file coordinator in Maine is $21.19, according to ZipRecruiter salary data. Most workers in this role earn between $16.78 and $23.27 per hour, depending on experience, location, and employer.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What job categories do people searching Job File Coordinator jobs in Maine look for?

The top searched job categories for Job File Coordinator jobs in Maine are:

What cities in Maine are hiring for Job File Coordinator jobs?

Cities in Maine with the most Job File Coordinator job openings:

Job File Coordinator jobs near you

PT Assistant Scan Coordinator (542877)

Ahold Delhaize

South Portland, ME • On-site

$18.75 - $25.75/hr

Part-time

Posted 22 days ago

Ahold Delhaize USA rating

5.8

Company rating: 5.8 out of 10

Based on 46 frontline employees who took The Breakroom Quiz

75th of 124 rated grocery stores

Job description

PT Assistant Scan Coordinator -  This positon requires early mornings and is 15-20 hours per week.  This associate would work in concert with the Scan File Coordinator to ensure price changes, signage, and other requirements are completed in a timely manner.  

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