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Job File Coordinator Jobs (NOW HIRING)

SERVPRO Team Nichols

Job File Coordinator

Manteno, IL · On-site

The Job File Coordinator will work closely with Production to maintain an accurate work-in-progress board and audit daily documentation for all job files. The Job File Coordinator will also review ...

SERVPRO

Job File Coordinator

East Haven, CT

$18/hr

Job File Coordinator Opportunity SERVPRO Team Luciani is seeking a Job File Coordinator to join our growing team! We are a locally owned and operated small business looking to expand our team. Over ...

SERVPRO

Job File Coordinator

Terre Haute, IN

$30K - $40K/yr

Job File Coordinator Division/Department: Reports to: Office Manager or Owner New/Replacement: Pay: Hourly Exempt/Non-Exempt: Non-Exempt Date Prepared: Last Revision Date: October 2020 Summary ...

SERVPRO Team Nichols

Job File Coordinator

Manteno, IL · On-site

The Job File Coordinator will work closely with Production to maintain an accurate work-in-progress board and audit daily documentation for all job files. The Job File Coordinator will also review ...

SERVPRO

Job File Coordinator

Saint Petersburg, FL

Job File Coordinator Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as a new Job File Coordinator. In this position, you will be making a ...

IICRC

Job File Coordinator

Oxford, MS

$45K - $50K/yr

Job File Coordinator SERVPRO ® of Oxford/Batesville/Clarksdale is hiring a Job File Coordinator. The Job File Coordinator will work as a liaison for the customer to identify project requirements and ...

SERVPRO

Job File Coordinator

Lancaster, CA

$18/hr

Join Our Franchise as a Job File Coordinator Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as a new Job File Coordinator. In this position ...

IICRC

Job File Coordinator

Pflugerville, TX

Join Our Franchise as a Job File Coordinator Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as a new Job File Coordinator. In this position ...

IICRC

Job File Coordinator

Midlothian, VA · On-site

$21 - $23/hr

Job File Coordinator SERVPRO of Chesterfield, Richmond, Chesapeake, and Hampton is hiring a Job File Coordinator for our Mitigation Team! For more than 35 years, SERVPRO of Richmond, Chesterfield ...

IICRC

Job File Coordinator

Lancaster, CA

$18/hr

Join Our Franchise as a Job File Coordinator Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as a new Job File Coordinator. In this position ...

IICRC

Job File Coordinator

Pensacola, FL

$16 - $18/hr

Job File Coordinator Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup.

SERVPRO

Job File Coordinator

Overland Park, KS · On-site

$20 - $23/hr

Job File Coordination - Monitor job file status, monitor job file audit status, monitor and ensure client requirements are followed. Complete and review job file documentation for final upload and ...

SERVPRO Team Nichols

Job File Coordinator

Manteno, IL · On-site

The Job File Coordinator will work closely with Production to maintain an accurate work-in-progress board and audit daily documentation for all job files. The Job File Coordinator will also review ...

IICRC

Job File Coordinator

Fort Worth, TX · On-site

$17.25 - $23/hr

Job File Coordinator SERVPRO of TBN Holdings, Inc./N & A, LLC offers: * Competitive compensation * Superior benefits * Career progression * Professional development And more! In this position, you ...

SERVPRO

Job File Coordinator

New Haven, CT · On-site

$18/hr

Job File Coordinator Opportunity SERVPRO Team Luciani is seeking a Job File Coordinator to join our growing team! We are a locally owned and operated small business looking to expand our team. Over ...

IICRC

Job File Coordinator

East Haven, CT

$18/hr

Job File Coordinator Opportunity SERVPRO Team Luciani is seeking a Job File Coordinator to join our growing team! We are a locally owned and operated small business looking to expand our team. Over ...

SERVPRO

Job File Coordinator

Manteno, IL · On-site

The Job File Coordinator will work closely with Production to maintain an accurate work-in-progress board and audit daily documentation for all job files. The Job File Coordinator will also review ...

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How much do job file coordinator jobs pay per hour?

As of Jun 6, 2026, the average hourly pay for job file coordinator in the United States is $21.89, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.04 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are the key skills and qualifications needed to thrive as a Job File Coordinator, and why are they important?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a Job File Coordinator, and how do they contribute to the overall success of the team?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are Job File Coordinators?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What job makes $10,000 a month without a degree?

A Job File Coordinator typically does not earn $10,000 a month without a degree, as this role usually offers lower salaries. High-paying jobs that can reach this level without a degree often include specialized sales, real estate brokers, or certain entrepreneurial ventures, but they generally require experience, skills, or licensing rather than formal education. Most roles with such income levels demand significant expertise or business ownership.
More about Job File Coordinator jobs
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Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in the United States as of May 2026, with employment types broken down into 100% Full Time. Highlights an 96% In-person, and 4% Remote job distribution, with an average salary of $45,526 per year, or $21.9 per hour.

Job File Coordinator

SERVPRO Team Nicholson

Orlando, FL • On-site

Other

Posted 11 hours ago

Job description

Description

Summary

Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup. Perform general office duties, such as drafting correspondence, filing, and creating reports.

Primary Roles and Responsibilities

  1. Job File Coordination
  2. Monitor job file status
  3. Monitor job file audit status
  4. Maintain job file WIPs
  5. Monitor and ensure client requirements are followed


  1. Job File Documentation
  2. Review and validate initial field documentation
  3. Create preliminary estimate
  4. Perform daily job file coordination
  5. Perform job file backup


  1. Job File Communication and Reporting
  2. Maintain internal communications
  3. Maintain external communications
  4. Prepare job file reports


  1. Job File Communication and Reporting
  2. Complete and review job file documentation for final upload and the audit process
  3. Complete job file audit process
  4. Perform job close-out


Requirements

Necessary Experience and Skill Set

  • A minimum two years of business experience
  • Working knowledge of current business software technologies
  • Superb customer service, administrative and verbal and written communication skills
  • Experience in the commercial cleaning and restoration or insurance industry is desired
  • Experience in writing estimates and the job file process

Formal Education/Training

  • High school diploma/GED
  • Associates/bachelor's degree preferred

Physical and Work Environment Requirements

This is a largely sedentary role in an office environment. However, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.


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