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Job File Coordinator Jobs (NOW HIRING)

SERVPRO

Job File Coordinator

Glendora, CA · On-site

$24 - $29/hr

Job File Coordinator SERVPRO ® of Glendora/San Dimas is hiring a Job File Coordinator! The Job File Coordinator will work as a liaison for the customer to identify project requirements and ...

IICRC

Job File Coordinator

Buckeye, AZ · On-site

$18/hr

Job File Coordinator SERVPRO ® of Buckeye is hiring a Job File Coordinator. The Job File Coordinator will work as a liaison for the customer to identify project requirements and specifications as ...

SERVPRO

Job File Coordinator

Terre Haute, IN · On-site

$30K - $40K/yr

Job File Coordinator Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup.

IICRC

Job File Coordinator

Saint Petersburg, FL · On-site

Job File Coordinator Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as a new Job File Coordinator. In this position, you will be making a ...

SERVPRO

Job File Coordinator

Denton, TX · On-site

Job File Coordinator The primary responsibility of the Job File Coordinator is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The ...

IICRC

Job File Coordinator

Pensacola, FL · On-site

$16 - $18/hr

Job File Coordinator Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup.

IICRC

Job File Coordinator

Denton, TX · On-site

Job File Coordinator The primary responsibility of the Job File Coordinator is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The ...

IICRC

Job File Coordinator

Pflugerville, TX · On-site

Job File Coordinator Do you love helping people through difficult situations? Then don't miss your chance to join our Franchise as a new Job File Coordinator. In this position, you will be making a ...

SERVPRO of Memorial West

Job File Coordinator

Houston, TX · On-site

$20 - $25/hr

We are looking for a Job File Coordinator who can efficiently perform estimating and job file management functions. Job File Coordinator Roles and Responsibilities * Monitor job file status * Monitor ...

SERVPRO

Job File Coordinator

San Diego, CA · On-site

Join Our Team as a Job File Coordinator SERVPRO of San Diego East & Mid-City is looking for a Job File Coordinator to join our growing team. This role is perfect for someone who thrives in a fast ...

New

IICRC

Job File Coordinator

Menomonee Falls, WI · On-site

$40K - $50K/yr

Job File Coordinator Servpro of Milwaukee North offers: * Competitive compensation * Superior benefits * Career growth opportunities * Professional training and development * Paid time off * Free ...

IICRC

Job File Coordinator

Albany, GA · On-site

$16 - $18/hr

Job File Coordinator Benefits: Health insurance, paid time off, vision insurance, 401(k), dental insurance Do you love helping people through difficult situations? Then don't miss your chance to join ...

New

IICRC

Job File Coordinator

Glendora, CA · On-site

$24 - $29/hr

Job File Coordinator SERVPRO ® of Glendora/San Dimas is hiring a Job File Coordinator! The Job File Coordinator will work as a liaison for the customer to identify project requirements and ...

SERVPRO

Job File Coordinator

Menomonee Falls, WI · On-site

$40K - $50K/yr

Job File Coordinator Servpro of Milwaukee North offers: * Competitive compensation * Superior benefits * Career growth opportunities * Professional training and development * Paid time off * Free ...

IICRC

Job File Coordinator

Norman, OK · On-site

$20 - $23/hr

Job File Coordinator Join SERVPRO's top-rated fire and water restoration team as a Job File Coordinator! We're seeking a detail-oriented, problem-solver that is passionate about helping people in ...

SERVPRO

Job File Coordinator

Pensacola, FL · On-site

$16 - $18/hr

Job File Coordinator Perform all job file coordinator tasks related to customer calls, job monitoring, tracking, coordination, and audits of jobs. Create preliminary estimates and job file backup.

IICRC

Job File Coordinator

Picayune, MS · On-site

Job File Coordinator SERVPRO offers: * Competitive compensation * Superior benefits * Career progression * Professional development The Job File Coordinator will work as a liaison for the customer to ...

New

SERVPRO

Job File Coordinator

East Haven, CT · On-site

$18/hr

Job File Coordinator SERVPRO Team Luciani is seeking a Job File Coordinator to join our growing team! About Our Team We are a growing locally owned and operated small business looking to expand our ...

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Job File Coordinator information

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How much do job file coordinator jobs pay per hour?

As of Aug 6, 2026, the average hourly pay for job file coordinator in the United States is $21.89, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $24.04 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.
More about Job File Coordinator jobs
What cities are hiring for Job File Coordinator jobs? Cities with the most Job File Coordinator job openings:
What states have the most Job File Coordinator jobs? States with the most job openings for Job File Coordinator jobs include:
What job categories do people searching Job File Coordinator jobs look for? The top searched job categories for Job File Coordinator jobs are:
Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, and 6% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,526 per year, or $21.9 per hour.

Job File Coordinator

SERVPRO

Glendora, CA • On-site

$24 - $29/hr

Other

Posted 26 days ago

Job description

Job File Coordinator

SERVPRO® of Glendora/San Dimas is hiring a Job File Coordinator! The Job File Coordinator will work as a liaison for the customer to identify project requirements and specifications as well as administer and organize projects and support teammates. If you are self-motivated, organized and have outstanding customer service skills, you could thrive in this environment! Key Responsibilities

  • Monitor job file status to ensure accuracy in all job file documentation daily.
  • Communicate daily with Production crews to ensure all required documentation is captured on site at point of task.
  • Create/review estimate based on scope and photos from Production crew.
  • Maintain an accurate Work in Progress board for all active leads/projects.
  • Monitor and ensure all client requirements are followed.
  • Maintain internal and external communications with all stakeholders.
  • Review timestamps and other datapoints to reflect accurate reporting/KPMs.
  • Complete and review job file documentation for final upload and the audit process
  • Perform internal audit of all projects to ensure estimate captures all work performed.
  • Perform all job close-out activities, including coordination with accounting team to ensure proper invoicing.
  • Assist other departments, as needed.

Benefits

  • Competitive compensation
  • Superior benefits
  • Paid training
  • Career progression
  • Personal and professional development

And more!

Position Requirements

  • High school diploma/GED is required.
  • Highly organized
  • Self sufficient
  • Previous office/estimating experience preferred.
  • Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required.
  • Proficiency in using various digital tools and technologies to complete job tasks efficiently.
  • Experience in the restoration, construction, or insurance industry is a plus.

Skills/Physical Demands/Competencies

This is a sedentary role in a fast-paced office environment. Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary. Ability to successfully complete a background check subject to applicable law Compensation: $24.00 - $29.00 per hour

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