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Irb Assistant Jobs (NOW HIRING)

William Paterson University

JOB SUMMARY The IRB Analyst reports to the IRB Administrator within the Office of Sponsored ... Ability to assist in establishing systems and procedures. This description indicates the general ...

William Paterson University

IRB Analyst

Wayne, NJ · On-site

JOB SUMMARY The IRB Analyst reports to the IRB Administrator within the Office of Sponsored ... Ability to assist in establishing systems and procedures. This description indicates the general ...

Johns Hopkins University

IRB Coordinator

Baltimore, MD · On-site

The IRB Coordinator is responsible for providing administrative support and coordination for the ... Advise and assist investigators and their staff regarding submission of applications in accordance ...

Johns Hopkins University

IRB Coordinator

Baltimore, MD · On-site +1

The IRB Coordinator is responsible for providing administrative support and coordination for the ... Advise and assist investigators and their staff regarding submission of applications in accordance ...

Johns Hopkins University

IRB Coordinator

Baltimore, MD · Remote

$21.80 - $37.80/hr

The IRB Coordinator is responsible for providing administrative support and coordination for the ... Advise and assist investigators and their staff regarding submission of applications in accordance ...

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Irb Assistant information

What is an IRB assistant?

IRB Assistants are administrative professionals who support Institutional Review Boards (IRBs), which oversee research involving human subjects to ensure ethical standards are met. Their responsibilities often include preparing and processing documentation, maintaining records, assisting in the review process, and communicating with researchers about compliance requirements. They help ensure that research proposals adhere to federal, state, and institutional regulations and facilitate the efficient operation of the IRB. IRB Assistants play a vital role in protecting the rights and welfare of research participants and maintaining the integrity of the research process.

What skills and qualifications are needed to thrive as an IRB assistant?

To thrive as an IRB Assistant, you need a solid understanding of research ethics, regulatory compliance, and administrative procedures, often supported by a bachelor's degree in a related field. Familiarity with electronic submission systems, database management, and documentation software is typically required. Attention to detail, organizational skills, and effective communication are crucial soft skills for this role. These skills ensure the protection of human subjects, accurate record-keeping, and efficient support of the Institutional Review Board's operations.

What are common challenges faced by an IRB assistant and how can they be managed?

IRB Assistants often encounter challenges such as managing multiple protocol submissions simultaneously, staying updated on evolving regulatory requirements, and ensuring timely communication between researchers and board members. To effectively manage these challenges, strong organizational skills and attention to detail are essential, along with a proactive approach to learning about updates in human research protections. Building collaborative relationships with both researchers and IRB staff can also help streamline processes and foster a supportive work environment.

What is the difference between Irb Assistant vs Clinical Research Coordinator?

AspectIrb AssistantClinical Research Coordinator
CredentialsHigh school diploma or associate's; some roles may require certificationBachelor's degree often preferred; certifications like CCRP beneficial
Work EnvironmentOffice and clinical settings, supporting IRB processesClinical sites, hospitals, or research centers managing studies
Employer & IndustryResearch institutions, hospitals, universitiesPharmaceutical companies, research organizations, hospitals
Job FocusAssisting with IRB submissions, documentation, complianceOverseeing study coordination, patient recruitment, data collection

The Irb Assistant primarily supports IRB-related tasks such as documentation and compliance, often requiring less extensive education. In contrast, a Clinical Research Coordinator manages the overall conduct of clinical trials, including patient interactions and data management. Both roles are essential in research but differ in scope and responsibilities.

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Irb Assistant jobs near you
Infographic showing various Irb Assistant job openings in the United States as of September 2026, with employment types broken down into 75% Full Time, and 25% Part Time. Highlights an 100% In-person job distribution.

IRB Administrative Assistant

Valhalla, NY • On-site

New York Medical College
Colleges, Universities, and Professional Schools • 1 - 5K employees
Learn more about New York Medical Collegeexternal

$24.18/hr

Other

Posted 9 days ago

Job description

IRB Administrative Assistant

The IRB Administrative Assistant will assist the Director of Human Subjects Administration in the management of the Institution's electronic system for the protection of human subjects in research including the review of confidential human subject research protocols and consent forms. They will be directly responsible for maintaining a key confidential institutional system of records, subject to external audit by the federal government and regulatory entities. They will carry out accurately and under pressure of deadlines, a wide range of administrative tasks in support of the research administration responsibilities of the office.

Responsibilities

Human Subject Administration:

  • Assist investigators and administrators with submission requirements for Institutional Review Board (IRB) submissions.
  • Conduct preliminary review of Electronic-IRB (e-IRB) applications and submissions before HSA Director Review.
  • Prepare e-IRB agenda for monthly meetings of the Oncology and General Medical and Behavioral IRB panels.
  • Create Agenda Discussion Orders for bi-monthly meetings.
  • Create Financial Conflict of Interests (FCOI) list to present to board members and note recusals for compliance.
  • Arrange boardroom including reservations and refreshments for in-person meetings (if applicable).
  • Host Zoom meetings as administrator for virtual teleconferences of bi-monthly meetings.
  • Prepare and distribute all IRB notices including stamping consent forms after each meeting.
  • Track pending items (Hospital approval, Contract, CITI/COI compliance) for all studies until finalized.
  • Release "Permission to Start" when applications are complete.
  • Assist in amending IRB policies and document templates (Research Protocols, Informed Consent Forms, etc.).

Accounting:

  • Review executed contracts to generate IRB invoices using e-IRB Billing system.
  • Follow up with Sponsors on overdue fees.
  • Record received checks or wire transfers from sponsors and send memo to Restricted Funds to deposit into IRB account.
  • Work with Restricted Funds to track and locate missing funds.

Office:

  • Answer phone calls and take appropriate action.
  • Independent problem-solving so office operates smoothly.
  • Manage the IRB e-mail inbox and respond to inquiries in a timely manner.
  • Manage and update the NYMC Office of Research Administration website.

Training:

  • Participate in training to learn new procedures and function of new administrative software when requested.
  • Provide annual campus wide training on navigating e-IRB platform.
Qualifications
  • College degree desirable.
  • High ethical standards, administrative ability, excellent English, writing, communication and organizational skills, knowledge of general office administration.
  • Computer literacy including experience with Word.
  • Familiarity with database entry and Excel.
  • Sitting and ability to lift 5 pounds.
Minimum Salary

USD $24.18/Hr.

Maximum Salary

USD $30.22/Hr.

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