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Irb Assistant Jobs in California (NOW HIRING)

City of Hope

Clin Research Nurse - BSN - OC

Irvine, CA · On-site

... in to IRB clinical research trials. You will assist in the assessment, management and coordination of care across the continuum of care (outpatient, inpatient and home) including triage of phone ...

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Irb Assistant information

What is an IRB assistant?

IRB Assistants are administrative professionals who support Institutional Review Boards (IRBs), which oversee research involving human subjects to ensure ethical standards are met. Their responsibilities often include preparing and processing documentation, maintaining records, assisting in the review process, and communicating with researchers about compliance requirements. They help ensure that research proposals adhere to federal, state, and institutional regulations and facilitate the efficient operation of the IRB. IRB Assistants play a vital role in protecting the rights and welfare of research participants and maintaining the integrity of the research process.

What skills and qualifications are needed to thrive as an IRB assistant?

To thrive as an IRB Assistant, you need a solid understanding of research ethics, regulatory compliance, and administrative procedures, often supported by a bachelor's degree in a related field. Familiarity with electronic submission systems, database management, and documentation software is typically required. Attention to detail, organizational skills, and effective communication are crucial soft skills for this role. These skills ensure the protection of human subjects, accurate record-keeping, and efficient support of the Institutional Review Board's operations.

What are common challenges faced by an IRB assistant and how can they be managed?

IRB Assistants often encounter challenges such as managing multiple protocol submissions simultaneously, staying updated on evolving regulatory requirements, and ensuring timely communication between researchers and board members. To effectively manage these challenges, strong organizational skills and attention to detail are essential, along with a proactive approach to learning about updates in human research protections. Building collaborative relationships with both researchers and IRB staff can also help streamline processes and foster a supportive work environment.

What is the difference between Irb Assistant vs Clinical Research Coordinator?

AspectIrb AssistantClinical Research Coordinator
CredentialsHigh school diploma or associate's; some roles may require certificationBachelor's degree often preferred; certifications like CCRP beneficial
Work EnvironmentOffice and clinical settings, supporting IRB processesClinical sites, hospitals, or research centers managing studies
Employer & IndustryResearch institutions, hospitals, universitiesPharmaceutical companies, research organizations, hospitals
Job FocusAssisting with IRB submissions, documentation, complianceOverseeing study coordination, patient recruitment, data collection

The Irb Assistant primarily supports IRB-related tasks such as documentation and compliance, often requiring less extensive education. In contrast, a Clinical Research Coordinator manages the overall conduct of clinical trials, including patient interactions and data management. Both roles are essential in research but differ in scope and responsibilities.

What are the most commonly searched types of Irb jobs in California?

The most popular types of Irb jobs in California are:

What are popular job titles related to Irb Assistant jobs in California?

For Irb Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Irb Assistant jobs in California look for?

The top searched job categories for Irb Assistant jobs in California are:

What cities in California are hiring for Irb Assistant jobs?

Cities in California with the most Irb Assistant job openings:

Irb Assistant jobs near you
Infographic showing various Irb Assistant job openings in California as of August 2026, with employment types broken down into 76% Full Time, and 24% Part Time. Highlights an 100% In-person job distribution.

Administrative Assistant, Office of Research

California University Of Science And Medicine

Colton, CA • On-site

$22 - $27/hr

Full-time

Posted 2 days ago

New

Job description

Title

Administrative Assistant, Office of Research

Job Classification

 R1-A; Non-Exempt

Department Name

Educational Operations

Supervisor

Operations Director, Office of Research

Work Arrangement

Hybrid Eligible

California University of Science and Medicine (CUSM) is seeking a highly organized and service-oriented Administrative Assistant to support the day-to-day operations of the Office of Research. Reporting to the Operations Director, this hybrid-eligible, non-exempt position provides administrative, technical, and logistical support for research programs, committees, events, and initiatives that contribute to the university's growing research enterprise. The position also plays an important role in Institutional Review Board (IRB) assistance, serving as a point of contact for investigators and IRB members, supporting application processes, tracking required training, and maintaining accurate records and meeting documentation. 

What we're looking for: The ideal candidate is organized, dependable, and detail-oriented, with strong communication and customer service skills and the ability to manage competing priorities with professionalism and discretion, and is eager to develop knowledge of research administration, IRB processes, and the operations that support academic research.

This position is available immediately and will remain open until filled. Priority consideration will be given to applicants who submit a resume, application, and cover letter by September 14, 2026, through the application link. This non-exempt position pays $22–$27 per hour, depending on education, job-related knowledge, skills, and experience, and requires on-campus work three days per week.


Position Purpose 
Under the direct supervision of the Operations Director, the Research Administrative Assistant will play an integral role in supporting various administrative functions within the Office of Research. This position will provide technical, administrative, logistical, and Institutional Review Board (IRB) coordination in support of university goals.

Essential Functions

40% Office of Research

  • Support day-to-day operational activities and events for the Office of Research. Provide administrative support to the Associate Dean of Research, including assistance with presentations, spreadsheets, correspondence, emails, marketing materials, invitations, programs, and publications. 
  • Support calendar scheduling, taking and distributing meeting minutes, and handling other administrative tasks as needed.
  • Serve as the point of contact and liaison between various stakeholders, including students, staff, faculty, and external partners. 
  • Assist with aspects of research-related committees (e.g., Research Committee, IRB, IBC), including scheduling meetings, preparing agendas and materials, taking minutes, tracking action items, and maintaining records.
  • Assist with student and faculty research programs (e.g., MD Scholar Program, SSRP, volunteer programs), assist with maintaining records of research projects and outcomes progress in basic biomedical and clinical research, in addition to scholarly activity in education, community, and other types of scholarly engagements. 
  • Assist with student access to the medical records at Arrowhead Regional Medical Center (ARMC) and affiliated hospitals/clinics. Maintain records of CUSM student and faculty projects and progress in clinical research. 
  • Assist with the planning and execution of research-related events (e.g., Research Seminar Series, Introduction to Research Day, and the annual Research Symposium), including logistics, marketing, review process, abstract submission, participant coordination, and event coordination.
  • Assist with the database of faculty and student scholarly activity outcomes for accreditation and strategic plan monitoring. Generate reports as needed. Maintain the database of faculty research projects.
  • Assist in the organization and maintenance of research-related SharePoint sites, files, forms, and handouts, ensuring accessibility.
  • Receive and distribute mail to the Office of Research.

35%  Institutional Review Board (IRB) Management and Coordination 

  • Serve as the primary point of contact for IRB-related activities, providing support to IRB members, applicants, and investigators throughout the application and review process.
  • Ensure that IRB members and investigators are up to date with Human Subjects Research (HSR) training (CITI Training) and track membership terms for IRB members and the chair.
  • Screen IRB application submissions for completeness and assist applicants with the CUSM IRB application process. Assist with the review of submissions by IRB members.
  • Maintain meticulous records of all IRB activities. Prepare correspondence to investigators, IRB committee members, and the committee chair. Prepare IRB meeting agendas, minutes, and meeting materials for distribution.

10%  Laboratory 

  • Assist/coordinate/oversee activities related to the running and maintenance of the CUSM Basic Science Laboratory, i.e., stocking, checking equipment, and assisting faculty.
  • Assist the Operations Director in the planning and maintenance of the research budget.
  • Assist the Operations Director in projects related to laboratory safety and compliance.

10%  Office of Sponsored Projects (OSP)

  • Periodically collaborate with the Office of Sponsored Projects on joint initiatives as directed by the Operations Director. 

5% Other Duties as Assigned

 

Required Educational Qualifications

  • High School diploma or General Education Degree (GED) and a minimum of two (2) years’ experience in the customer service industry. Six (6) months’ experience in an office environment.

Skills and Abilities

  • Strong knowledge of technology and software including Microsoft Office Suite, MS Outlook/Teams, SharePoint, Adobe Sign, and PowerPoint.
  • Excellent organizational skills and attention to detail to prioritize work assignments, employ political acumen, and integrate information to determine an appropriate course of action.
  • Excellent communication skills, including written and verbal acuity.
  • Demonstrated ability to perform duties with a high level of professionalism, flexibility, discretion, judgment, diplomacy, and tact.
  • Ability to learn effective grant funding processes, procedures, and techniques.
  • Ability to provide quality customer service via telephone, in-person, internet, and mail.
  • Ability to interact professionally with diplomacy, patience, and courtesy with diverse groups and to establish and maintain effective and cooperative working relationships while providing exceptional customer service.
  • Ability to work independently and complete assignments with minimal supervision.
  • Ability to prioritize assignments to complete work in a timely and accurate manner under pressure of deadlines, and with frequent interruptions and competing priorities.
  • Ability to adjust priorities quickly, multitask, and have excellent organizational skills.
  • Ability to interpret policy and procedures related to the position and keep others informed.
  • Ability to develop spreadsheets and databases.
  • Ability to maintain confidentiality of information and records.
  • Ability to set up and maintain filing/records systems.
  • Ability to proofread materials, recognize, and correct errors in conformance to established standards and guidelines, spelling, grammar, and punctuation.
  • Ability to work remotely and in the office as required.

Preferred Qualifications

  • Bachelor's degree.
  • Experience in a university or higher education environment.


Other Requirements

Items Used 

Standard office equipment including computer, printer/copy machine, postage machine, and telephone.

Physical Requirements

  • Sit: Constantly
  • Stand: Frequently
  • Walk: Frequently
  • Bend: N/A
  • Squat: N/A
  • Climb: N/A
  • Crawl: N/A

Mental Requirements

  • Read/Comprehend: Constantly
  • Write: Constantly
  • Perform Calculations: Occasionally
  • Communicate Orally: Constantly
  • Reason and Analyze: Constantly

Environmental Requirements

  • Is exposed to excessive noise: No
  • Is around moving machinery: No
  • Is exposed to marked changes in temperature and/or humidity: No
  • Drives motorized equipment: No
  • Works in confined quarters: No
  • Dust: No
  • Fumes: No


Disclaimer:

The above information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. 

FLSA Status: Non-Exempt

Job Description Preparation Date: August 2026

Equal Employment Opportunity Statement

We are an Equal Employment Opportunity employer committed to providing equal opportunity in all of our employment practices, including selection, hiring, assignment, re-assignment, promotion, transfer, compensation, discipline, and termination. CUSM prohibits discrimination, harassment, and retaliation in employment based on race; color; religion; genetic information; national origin; sex (including same sex); sexual orientation; gender identity; pregnancy, childbirth, or related medical conditions; age; disability or handicap; citizenship status; service member status; or any other category protected by federal, state, or local law.