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Irb Assistant Jobs in California (NOW HIRING)

Codera LLC

Senior Manager, Study Start Up

San Diego, CA · On-site

$130K - $160K/yr

Support site IRB annual reports and updates, as needed * Assist with the facilitation of the site contract and budget process * Manage translation of necessary documents through translation vendor

City of Hope

Clin Research Nurse - BSN - OC

Irvine, CA · On-site

... in to IRB clinical research trials. You will assist in the assessment, management and coordination of care across the continuum of care (outpatient, inpatient and home) including triage of phone ...

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Irb Assistant information

What skills and qualifications are needed to thrive as an IRB assistant?

To thrive as an IRB Assistant, you need a solid understanding of research ethics, regulatory compliance, and administrative procedures, often supported by a bachelor's degree in a related field. Familiarity with electronic submission systems, database management, and documentation software is typically required. Attention to detail, organizational skills, and effective communication are crucial soft skills for this role. These skills ensure the protection of human subjects, accurate record-keeping, and efficient support of the Institutional Review Board's operations.

What is the difference between Irb Assistant vs Clinical Research Coordinator?

AspectIrb AssistantClinical Research Coordinator
CredentialsHigh school diploma or associate's; some roles may require certificationBachelor's degree often preferred; certifications like CCRP beneficial
Work EnvironmentOffice and clinical settings, supporting IRB processesClinical sites, hospitals, or research centers managing studies
Employer & IndustryResearch institutions, hospitals, universitiesPharmaceutical companies, research organizations, hospitals
Job FocusAssisting with IRB submissions, documentation, complianceOverseeing study coordination, patient recruitment, data collection

The Irb Assistant primarily supports IRB-related tasks such as documentation and compliance, often requiring less extensive education. In contrast, a Clinical Research Coordinator manages the overall conduct of clinical trials, including patient interactions and data management. Both roles are essential in research but differ in scope and responsibilities.

What is an IRB assistant?

IRB Assistants are administrative professionals who support Institutional Review Boards (IRBs), which oversee research involving human subjects to ensure ethical standards are met. Their responsibilities often include preparing and processing documentation, maintaining records, assisting in the review process, and communicating with researchers about compliance requirements. They help ensure that research proposals adhere to federal, state, and institutional regulations and facilitate the efficient operation of the IRB. IRB Assistants play a vital role in protecting the rights and welfare of research participants and maintaining the integrity of the research process.

What are common challenges faced by an IRB assistant and how can they be managed?

IRB Assistants often encounter challenges such as managing multiple protocol submissions simultaneously, staying updated on evolving regulatory requirements, and ensuring timely communication between researchers and board members. To effectively manage these challenges, strong organizational skills and attention to detail are essential, along with a proactive approach to learning about updates in human research protections. Building collaborative relationships with both researchers and IRB staff can also help streamline processes and foster a supportive work environment.

What are the most commonly searched types of Irb jobs in California?

The most popular types of Irb jobs in California are:

What are popular job titles related to Irb Assistant jobs in California?

For Irb Assistant jobs in California, the most frequently searched job titles are:

What job categories do people searching Irb Assistant jobs in California look for?

The top searched job categories for Irb Assistant jobs in California are:

What cities in California are hiring for Irb Assistant jobs?

Cities in California with the most Irb Assistant job openings:

Irb Assistant jobs near you
Infographic showing various Irb Assistant job openings in California as of August 2026, with employment types broken down into 82% Full Time, and 18% Part Time. Highlights an 100% In-person job distribution.

Assistant Director, Research Compliance

University of the Pacific

San Francisco, CA

Full-time

Re-posted 11 days ago

Job description

Position Information
Job Title Assistant Director, Research Compliance Union Level Department Research/Interdisciplinary/Sponsored Programs Campus Stockton Posting Number 201304319P Full or Part Time Full Time Number of Months 12 Work Schedule Position End Date Open Date 08/11/2026 Close Date Open Until Filled Yes Special Instructions to Applicants
For Applicants Seeking Job Opportunities within the University
Internal: Internal applicants will be considered within the first five (5) business days of the posting period.
External: External applicants will be considered on the sixth (6) business day of the posting period.
Sponsorship
This position is not eligible for a visa sponsorship now or in the future.
Position Summary Information
Primary Purpose
Serves as the Institutional Research Board (IRB) Manager for all three campuses. Responsible for interpreting IRB federal, state, local, and other regulations as they apply to IRB human research protocols and/or proposals and then directing, reporting, and monitoring adherence for all three University campuses grants, contracts and any activities involving human research (Institutional Review Board [IRB]) under Federal Wide Assurances. Fully manage IRB protocols and process and administer incoming sponsored contracts. Serves as the Institutional Review Board (IRB) Manager for all three campuses. Oversees the review, approval, and monitoring of IRB regulations and protocols, as well as the administration of sponsored research contracts and activities under Federal Wide Assurance.
Essential Functions
  • Direct and oversee IRB operations across all campuses, ensuring compliance with federal, state, and institutional regulations; manage protocol review, approval, monitoring, and reporting processes. Serve as primary reviewer with authority to make not-human-subjects research and/or exemption determinations; expedited determinations; approve minor changes in research not otherwise eligible for expedited review.
  • Serve as a voting member and administrator of the IRB Committee, report new information, and prepare submissions for monthly convened IRB meetings.
  • Manage IRB submissions and correspondence; anticipate and resolve problems; communicate project status to leadership.
  • Provide guidance, training, and regulatory interpretation to faculty, staff, and IRB members; ensure compliance with human subjects protections.
  • Conduct internal and external audits of IRB and IRB protocol Principal Investigators for cause and not-for-cause; prepare annual reports and update policies in alignment with evolving regulations.
  • Manage the administrative pre-award incoming sponsored contracts process, including budget review, review requirements and compliance verifications, and maintain accurate records within the Cayuse software system.
  • Review, administer, and process incoming sponsored programs, including contracts and grants, for compliance. Support Sponsored Programs as needed.
  • Prepare and submit required reports and regulatory notifications to federal agencies (e.g., OHRP, NIH) and ensure timely compliance with applicable reporting requirements.
  • Maintain databases for protocols, compliance documentation, training records, and related research administration activities; ensure adherence to all applicable regulations and standards.
  • Serve as a primary liaison to campus stakeholders; provide guidance, resolve complex issues, and promote best practices in research compliance.
  • Perform other duties as assigned.

University of the Pacific recognizes that diversity, equity, and inclusion is foundational to the success of our valued students and employees. We prioritize policy and decision-making that demonstrates awareness of, and responsiveness to, the ways socio-cultural forces related to race, gender, ability, sexuality, socio-economic status, etc. impede or propel students, faculty and staff.
Minimum Qualifications
  • Bachelor's Degree.
  • Two (2) years of experience working with IRB.
  • Experience working with data.
Preferred Qualifications
  • Certified IRB Professional.
  • Experience working with faculty and students.
  • Intermediate to advanced skills in MS Office suite, and Adobe Acrobat Pro. Ability to adapt to emerging technology.
  • Excellent wiring and oral communication skills.
  • Excellent event/meeting scheduling and records management skills.
  • Positive attitude, proven ability to work successfully with diverse populations and demonstrated commitment to promote and enhance diversity and inclusion.
  • Experience in a laboratory setting.
  • Experience and sensitivity in working with people of diverse backgrounds and cultures.
  • Demonstrated experience in advancing social justice, equity, and inclusion in a university setting.
  • Ability to engage and integrate culturally responsive practices and knowledge in their work.
Physical Requirements
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This is an in-person role, and the successful candidate must be willing to relocate within California, preferably within 25 miles of the Stockton Pacific campus.
Requires extended periods of sitting both at a workstation and in meetings; as well as repetitive hand/wrist motion while using computer keyboard and phone. Occasional standing, walking, climbing stairs, bending, stooping and reaching. Occasional lifting up to twenty-five (25) pounds.
Must be able to perform duties in a laboratory setting, which require, talking, hearing, standing or sitting for long periods of time, entering data into a computer, using appropriate instruments, reaching with hands and arms, working in narrow spaces, and wearing safety equipment (PPE) according to OSHA regulations and company standards. Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus. Ability to consistently lift and move at least fifty (50) pounds. Occasional lifting and carrying of materials and equipment weighing up to fifty pounds is required. Normal color vision is required to conduct experiments.
Work Environment/Work Week/Travel:
General office working conditions. Animal facility and laboratories with moderate noise possible. Working with potentially hazardous/noxious devices (e.g., needles, scalpel blades etc), chemicals (e.g., anesthetic gases, formalin, alcohols, xylenes, etc) and/or radiation.
Work hours may include weekends and holidays. Must respond to after-hour emergency calls when necessary.
Hiring Range $83,000 - $86,000 per year. We consider factors such as, but not limited to, scope and responsibilities of the position, candidate's qualifications, internal equity, as well as market and organizational considerations when extending an offer. Background Check Statement
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.
AB 810 Misconduct Disclosure Requirement: University of the Pacific complies with California Assembly Bill 810, requiring candidates accepting conditional job offers to disclose any final administrative or judicial findings, ongoing proceedings, allegations, resignations under investigation, or appeals related to sexual harassment or misconduct within the past seven years.
Anti-Discrimination/EEO Policy Statement
University of the Pacific is an equal opportunity employer dedicated to workforce diversity across backgrounds, experiences, and viewpoints. Pacific does not unlawfully discriminate in its hiring of faculty and staff, or in the provision of its employment benefits to its faculty and staff on the basis of race, color, religion, national origin, ancestry, age, genetic information, sex/gender, marital status, military and veteran status, sexual orientation, medical condition, pregnancy, gender identity, gender expression, or mental or physical disability, or other legally protected characteristics or combination of such characteristics. While we strive to attract a broad and representative pool of candidates, all hiring decisions are made based on merit, selecting the most qualified individual for each position.

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