Internship Notary Jobs (NOW HIRING)

This position is responsible for providing in and out of court support for Superior & State Civil and Criminal proceedings for the three highest-level courts of Muscogee County.

Major Duties and Responsibilities:

• Coordinates and participates in the electronic imaging of all court records; scans or otherwise electronically converts forms, correspondence, and documents.
• Participates and assists in coordinating the management, maintenance, update, and retrieval of electronic court records.
• Retrieves criminal and real estate documents; processes and enters data as required.
• Troubleshoots specialized imaging computer system.
• Transfers documents to microfilm.
• Receives, dockets, and files warrants, transcripts, accusations, indictments, motions, orders, adoptions, notices, and appearances.
• Researches criminal case information for various agencies; answers prisoner questions and mail; responds to phone inquiries and assists the general public.
• Maintains all court documents and ensures filing processes are consistent.
• Verifies all Superior Court Documents from previous day; makes corrections where needed. Pulls cases and delivers to judges; pulls records, makes certified copies, and faxes documents.
• Processes notary public applications.
• Performs other duties as assigned.

Knowledge, Skills and Abilities:

• Knowledge of relevant state laws and guidelines governing the Office of the Clerk of Superior Court.
• Knowledge of legal terminology and required record-keeping procedures and deadlines.
• Knowledge of modern office procedures.
• Knowledge of computer imaging hardware and software programs.
• Knowledge of the operations and functions of local and state court systems.
• Skill in operating standard office equipment such as a typewriter, calculator, copier, microfiche machine, and facsimile machine.
• Skill in the use of computers, standard business software applications, and specialized software applications used by the courts.
• Skill in the use of specialized imaging peripherals including scanners and digital cameras.
• Skill in basic mathematics.
• Skill in dealing with the public.
• Skill in oral and written communication.

Minimum Educational and Training Requirements:

Knowledge and level of competency commonly associated with the completion of specialized training in the occupational field, in addition to basic skills typically associated with a high school education. Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.

Physical Requirements:

• Climbing – ascending, descending ladders, stairs, ramps, requires body agility.
• Crouching – bending body forward by bending leg, spine.
• Feeling – perceiving attributes of objects by touch with skin, fingertips.
• Grasping – applying pressure to object with fingers, palm.
• Handling – picking, holding, or working with whole hand.
• Hearing 1 – perceiving sounds at normal speaking levels, receive information.
• Kneeling – bending legs at knee to come to rest at knees.
• Lifting – raising objects from lower to higher position, moving objects side to side, using upper extremities, back.
• Manual Dexterity – picking, pinching, typing, working with fingers rather than hand.
• Mental Acuity – ability to make rational decisions through sound logic, deductive reasoning.
• Pulling - use upper extremities to exert force, haul or tug.
• Pushing – use upper extremities to press against objects with force, or thrust forward, downward, outward.
• Reaching – extending hands or arms in any direction.
• Repetitive Motion – substantial movements of wrists, hands, fingers.
• Speaking – expressing ideas with spoken word, convey detailed, important instructions accurately, concisely.
• Standing – for sustained periods of time.
• Stooping – bending body downward, forward at waist, with full motion of lower extremities and back.
• Talking 1- expressing ideas by spoken word?
• Visual Acuity 1 - prepare, analyze data, transcribing, computer terminal, extensive reading.
• Walking - on foot to accomplish tasks, long distances, or site to site.

The work is typically performed in an office or a courtroom.