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Intelligent Office Jobs (NOW HIRING)

ZMANA

Office Administrator

Honolulu, HI

$18 - $22/hr

We design and install intelligent security and automation systems for residential and commercial ... We're looking for a driven, organized, and customer-focused Office Administrator to support our day ...

Socket.dev

NY · On-site

$123 - $397/hr

We are seeking an experienced leaders for Intelligent Infrastructure Services Advisory to lead ... office location, role, skill set, and level of experience. As required by local law, Accenture ...

Landis+Gyr AG

$127 - $169/hr

Join Team Green and help shape the future of intelligent energy. The Manager, Program Management Office (PMO) Deployment is a key leadership role that establishes and controls how projects and ...

Landis+Gyr

Manager, PMO Deployment

Alpharetta, GA · On-site

Join Team Green and help shape the future of intelligent energy. The Manager, Program Management Office (PMO) Deployment is a key leadership role that establishes and controls how projects and ...

Landis+Gyr AG

Manager, PMO Deployment

Alpharetta, GA · On-site

$127 - $169/hr

Join Team Green and help shape the future of intelligent energy. The Manager, Program Management Office (PMO) Deployment is a key leadership role that establishes and controls how projects and ...

Landis+Gyr

Manager, PMO Deployment

Alpharetta, GA · On-site

Join Team Green and help shape the future of intelligent energy. The Manager, Program Management Office (PMO) Deployment is a key leadership role that establishes and controls how projects and ...

Intelligent Image Management

Be Seen First

Document Scanning Specialist

Hartford, CT · On-site

$17.10 - $18/hr

Perform all duties in accordance with all Intelligent Image Management service policies ... Familiarity with basic computer software - Microsoft Office (e.g. word, excel) for file management ...

Aquilogic, Inc.

Office Manager

Costa Mesa, CA · On-site

$70K/yr

Office Manager ensures the smooth running of daily operations, performs all human resources ... Candidates must possess the following attributes: personable, intelligent, service-minded, flexible ...

Aquilogic, Inc.

Office Manager

Costa Mesa, CA · On-site

$70K/yr

Office Manager ensures the smooth running of daily operations, performs all human resources ... Candidates must possess the following attributes: personable, intelligent, service-minded, flexible ...

NetApp, Inc.

$196 - $293/hr

Job Summary We are seeking an Intelligent Data Infrastructure Engineer to design, develop, and ... This means that most roles will have some level of in-office and/or in-person expectations, which ...

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All JobsIntelligent Office Jobs

Intelligent Office information

See salary details

$25.5K

$51.5K

$77.5K

How much do intelligent office jobs pay per year?

As of Aug 22, 2026, the average yearly pay for intelligent office in the United States is $51,476.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $59,000.00 per year, depending on experience, location, and employer.

What is an intelligent office?

An Intelligent Office is a flexible workspace solution that provides businesses and professionals with a range of services such as virtual office addresses, meeting rooms, coworking spaces, and administrative support. These offices are equipped with advanced technologies and staffed receptionists to help manage calls, mail, and other business operations efficiently. Intelligent Offices are ideal for individuals or companies seeking a professional business presence without the overhead costs of traditional office leases. They help enhance productivity and offer scalable options as business needs change.

What are the key skills and qualifications needed to thrive as an intelligent office assistant?

To excel as an Intelligent Office Assistant, you need strong administrative skills, attention to detail, and often a background in business administration or office management. Familiarity with office software suites, scheduling tools, and sometimes customer relationship management (CRM) systems is typically required. Outstanding communication, organizational abilities, and a proactive problem-solving attitude are vital soft skills for this role. These competencies are crucial for ensuring efficient office operations, effective collaboration, and exceptional service to both internal teams and clients.

How does an intelligent office assistant typically collaborate with other team members to support business operations?

As an Intelligent Office Assistant, collaboration is a key part of the role. You’ll often work closely with management, administrative staff, and external clients to coordinate meetings, organize schedules, and ensure smooth office operations. This involves proactive communication, sharing updates on tasks, and sometimes troubleshooting logistical challenges as a team. The environment is usually fast-paced, requiring flexibility and strong interpersonal skills to meet the dynamic needs of the business.

What is the difference between Intelligent Office vs Virtual Assistant?

AspectIntelligent OfficeVirtual Assistant
CredentialsTypically no formal certifications requiredOften has certifications or specialized training
Work EnvironmentOffice-based or hybrid, with team collaborationRemote, working from home or any location
Employer & Industry UsageUsed by businesses for administrative supportFreelance or agency-based support for various clients
Common Search & Comparison IntentYesYes

Intelligent Office typically refers to a business service center providing administrative and support services, often in a physical office setting. Virtual Assistants are remote professionals offering similar support but operate independently or through agencies. While both roles assist with administrative tasks, Intelligent Office services are usually centralized and team-based, whereas Virtual Assistants work remotely on a freelance or contract basis.

What does an intelligent office do?

An intelligent office role typically involves managing and optimizing office operations using technology, data analysis, and automation tools. Responsibilities may include coordinating communication, overseeing administrative tasks, and implementing smart systems to improve efficiency and productivity.
More about Intelligent Office jobs

What cities are hiring for Intelligent Office jobs?

Cities with the most Intelligent Office job openings:

What states have the most Intelligent Office jobs?

States with the most job openings for Intelligent Office jobs include:

What job categories do people searching Intelligent Office jobs look for?

The top searched job categories for Intelligent Office jobs are:

Intelligent Office jobs near you
Infographic showing various Intelligent Office job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 87% Full Time, 10% Part Time, and 2% Contract. Highlights an 88% Physical, 5% Hybrid, and 7% Remote job distribution, with an average salary of $51,476 per year, or $24.7 per hour.

Office Administrator

ZMANA

Honolulu, HI

$18 - $22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 13 days ago

Job description

About Us

ZMANA is a fast-growing smart technology start-up based in Kaka‘ako. We design and install intelligent security and automation systems for residential and commercial clients across O‘ahu. Our team thrives on innovation, adaptability, and excellent service. We're looking for a driven, organized, and customer-focused Office Administrator to support our day-to-day operations.

About You

You're proactive, adaptable, and ready to wear many hats in a dynamic work environment. You love solving problems, are great at staying organized, and enjoy helping both customers and teammates. You’re comfortable with technology and take pride in keeping things running smoothly.

Key Responsibilities

  • Serve as the first point of contact for customers via phone and email
  • Confirm and prepare for the next day's appointments and technician schedules
  • Organize paperwork and digital files across ZMANA and affiliated businesses (Google Drive)
  • Manage administrative workflows for the CEO's personal LLCs and nonprofit initiatives
  • Track and report on utilities, licenses, and billing using QuickBooks Online and Salesforce
  • Process Alarm.com RMAs and create accounts for new installations
  • Maintain inventory of office and cleaning supplies, and reorder as needed
  • Schedule vehicle safety checks and maintenance appointments
  • Create and manage internal folders and documentation (e.g., KTO install folders
  • Support Leadership and Executive Admin in high-priority operational projects
  • Assist in vendor coordination, document management, and general office operations

Preferred Skills & Experience

  • Excellent verbal and written communication skills
  • Highly organized, detail-oriented, and accountable
  • Strong customer service skills and a positive, team-oriented attitude
  • Comfort with Macs, Gmail, Google Workspace, and cloud-based tools
  • Experience with QuickBooks Online and Salesforce (preferred but not required)
  • 3–5 years of administrative or customer service experience
  • Bachelor's degree or equivalent work experience
  • Ability to learn and adapt quickly in a startup setting

Benefits

  • Full medical, dental, and vision coverage
  • Paid time off and holidays
  • 401(k) plan
  • Growth opportunities in a fast-paced tech startup environment