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Intake Coordinator Jobs in Raleigh, NC (NOW HIRING)

340B Health

Intake Nurse

Durham, NC · On-site

Join Duke University Health System in Durham, NC as an admissions nurse, coordinating intake and triage for non-critical transfers. You will assure appropriate level of care and financial screening ...

340B Health

Intake Nurse

Durham, NC · On-site

Join Duke University Health System in Durham, NC as an admissions nurse, coordinating intake and triage for non-critical transfers. You will assure appropriate level of care and financial screening ...

340B Health

Oncology Intake & Access Nurse

Durham, NC · On-site

Join Duke University Health System in Durham, NC as an admissions nurse, coordinating intake and triage for non-critical transfers. You will assure appropriate level of care and financial screening ...

340B Health

Oncology Intake & Access Nurse

Durham, NC · On-site

Join Duke University Health System in Durham, NC as an admissions nurse, coordinating intake and triage for non-critical transfers. You will assure appropriate level of care and financial screening ...

Bovenizer & Baker Orthodontics

Scheduling Coordinator

Cary, NC · On-site

$16.50 - $20.75/hr

The Scheduling Coordinator is responsible for handling the patient intake and flow and coordinating all appointments and scheduling with the practice and doctors. This role is vital and requires a ...

Synergy Face + Body

Medspa Coordinator

Wake Forest, NC · On-site

$18.50/hr

Medspa Coordinator Location: Wake Forest, NC 27587 Job Overview We are seeking a highly organized ... Manage client intake forms and maintain accurate patient records. * Answer phone calls, respond to ...

Aesthetic Partners

Medspa Coordinator

Wake Forest, NC · On-site

Medspa Coordinator Location: Wake Forest, NC 27587 Job Overview We are seeking a highly organized ... Manage client intake forms and maintain accurate patient records. * Answer phone calls, respond to ...

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Intake Coordinator information

See Raleigh, NC salary details

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How much do intake coordinator jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for intake coordinator in Raleigh, NC is $20.64, according to ZipRecruiter salary data. Most workers in this role earn between $16.83 and $22.88 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the beginning of a client’s interaction. A case manager oversees ongoing client needs, develops care plans, and coordinates services throughout the case, requiring strong organizational and communication skills. Both roles may require knowledge of case management software and relevant certifications.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.
More about Intake Coordinator jobs
What are the most commonly searched types of Intake jobs in Raleigh, NC? The most popular types of Intake jobs in Raleigh, NC are:
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What job categories do people searching Intake Coordinator jobs in Raleigh, NC look for? The top searched job categories for Intake Coordinator jobs in Raleigh, NC are:
What cities near Raleigh, NC are hiring for Intake Coordinator jobs? Cities near Raleigh, NC with the most Intake Coordinator job openings:
Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in Raleigh, NC as of August 2026, with employment types broken down into 4% As Needed, 92% Full Time, and 4% Part Time. Highlights an 96% In-person, and 4% Remote job distribution, with an average salary of $42,925 per year, or $20.6 per hour.

Immigration Client Intake Specialist

Ogletree Deakins

Raleigh, NC • On-site

$17.25 - $23/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Position Summary
The Immigration Client Intake Specialist role is an exciting opportunity to grow your career with one of the largest law firms in the United States. Ogletree Deakins is an international law firm with 60 offices throughout North America and Europe. We have one of the largest business immigration practices in the United States; our immigration practice group consists of experienced and dedicated immigration lawyers and paralegals who work with domestic and international corporations and businesses in developing appropriate strategies to facilitate the international transfer of skilled employees.
Our Raleigh, NC office has an opportunity for a Business Immigration Client Intake Specialist to join their fast-paced business immigration practice! The Intake Specialist is responsible for performing a variety of duties centered on new case initiations based on client requests. Duties include, but may not be limited to, communicating with client contacts to intake all necessary information for file creation, case assignment, documentation, and billing; maintaining internal status updates relating to intake cases; inputting data into VisaTrax/InsZoom; and collating documentation for the physical file.
We offer a collegial, collaborative, challenging, and growth-focused work environment with innovative technology, customized resources and processes, and continuous skill-based training and professional development.
Essential Functions
  • Coordinate and schedule calls and maintain attorney(s) calendar.
  • Copy and assemble case files.
  • Scan and save case files to the firm document management system.
  • Monitor inbox for incoming visa requests.
  • Process initiation requests by entering them into VisaTrax/Zoom; send necessary questionnaires to the Visa Beneficiary (VB) and US managers to complete and return to Ogletree Deakins.
  • Use firm systems to create client-matter billing numbers and file barcodes.
  • Initiate extension cases assigned.
  • File creation, including requesting client matter numbers via Workflow.
  • Follow up daily with VBs and US managers for any documentation and/or questionnaires that have not been submitted.
  • Update case status daily.
  • Scan and submit requests for educational evaluations.
  • Assemble case files for attorney review.
  • Update VisaTrax/InsZoom once the evaluation is received.
  • Assign to the case manager for processing.
  • Process and respond to a high volume of client inquiries (e.g. timeframe of filing, explanation about questionnaires, status updates, and document verification).
  • Close files that will not continue to be processed.
Requirements
  • 2+ years of office/administrative experience is preferred.
  • Bachelor's degree from an accredited college/university is preferred.
  • Flexibility to work additional hours when necessary to reach Firm objectives.
  • Must have the ability to work well with a team and independently.
  • Must be able to achieve basic proficiency in Outlook, Word, Excel, InsZoom/VisaTrax, and DMS within a reasonable training period.

Please note that we are not working with outside recruiters for this position.
Benefits
Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.
Contact Information
If you have questions, please e-mail Adel Asim at adel.asim@ogletreedeakins.com with "Immigration Client Intake Specialist - Raleigh" in the subject line. Please note that applications submitted via e-mail will not be considered.
Firm Overview
Ogletree Deakins has one of the largest Business Immigration practices in the United States and provides a wide range of legal services to employers seeking temporary business visas and permanent residence for foreign national employees. We provide comprehensive immigration services to clients of all sizes, including numerous Fortune 500 companies. Our practice is designed to provide superior client service at competitive fixed fee rates. Our attorneys are proactive in handling client matters, from case initiation to case strategy/planning to the successful completion of the case, always remaining accessible to all of our clients.
We are fully committed to the importance of diversity within the legal profession and all workplace environments, and strongly encourage diverse candidates to consider the firm.
Equal Opportunity Employer.

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