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Intake Assistant Jobs in Wisconsin (NOW HIRING)

Hope Gospel Mission

Donations Intake Processor

Eau Claire, WI · On-site

$17.50 - $23.50/hr

... Assist in maintaining intentional, faith-based, healthy, healing community and code of conduct. Disclaimer: This is not designed to cover or contain a comprehensive listing of activities, duties, or ...

TEEMA Group

Medical Assistant - MA

Redgranite, WI · On-site

$23 - $28/hr

Medical Assistant (MA)- Correctional FacilityRole Summary Are you an organized, detail-oriented ... Vitals & Intake: Obtain and meticulously document patient vital signs, medical histories, and ...

TEEMA Group

Medical Assistant (MA)

Oshkosh, WI · On-site

$23 - $26/hr

Medical Assistant (MA)- Correctional FacilityRole Summary Are you an organized, detail-oriented ... Vitals & Intake: Obtain and meticulously document patient vital signs, medical histories, and ...

TEEMA Group

Medical Assistant (MA)

Waupun, WI · On-site

$23 - $28/hr

Medical Assistant (MA)- Correctional FacilityRole Summary Are you an organized, detail-oriented ... Vitals & Intake: Obtain and meticulously document patient vital signs, medical histories, and ...

TEEMA Group

Medical Assistant (MA)

Redgranite, WI · On-site

$23 - $28/hr

Medical Assistant (MA)- Correctional FacilityRole Summary Are you an organized, detail-oriented ... Vitals & Intake: Obtain and meticulously document patient vital signs, medical histories, and ...

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Intake Assistant information

See Wisconsin salary details

$8

$19

$28

How much do intake assistant jobs pay per hour?

As of Aug 15, 2026, the average hourly pay for intake assistant in Wisconsin is $19.82, according to ZipRecruiter salary data. Most workers in this role earn between $15.29 and $23.56 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What are the most commonly searched types of Intake jobs in Wisconsin?

The most popular types of Intake jobs in Wisconsin are:

What cities in Wisconsin are hiring for Intake Assistant jobs?

Cities in Wisconsin with the most Intake Assistant job openings:

Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $41,228 per year, or $19.8 per hour.

Intake Specialist - (WHEAP) Wisconsin Home Energy Assistance Program KENOSHA, WISCONSIN

UMOS

Kenosha, WI • On-site

$20/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 15 days ago

Job description

Earn up to $3,000 in incentive pay during your first year of employment!
Are you a motivated, results-oriented candidate seeking to put your talents, skills, and experience to work as part of a mission-driven, customer-focused organization? If so, we invite you to join UMOS' diverse and dedicated team of over 1,000 professionals making a positive difference across more than 60 offices in seven states. Whether you are passionate about facilitating early childhood development; providing training and career planning for a parent; aiding a farmworker in accessing basic needs and new opportunities; educating at-risk individuals in HIV prevention; or supporting those fleeing domestic violence or human trafficking, UMOS is the place where you can fulfill your passion for helping families, businesses, and communities build better futures.
Benefits:
To support its team members, UMOS offers highly competitive compensation as well as a benefits package including:
  • Paid time off that will increase over your years of service
  • 15 paid holidays annually
  • A robust range of insurance covering health, dental, vision, life, short- and long-term disability, and accidental death & dismemberment
  • The options to establish either a Health Savings Account or Flexible Spending Account, which can be used to cover deductibles, prescriptions, and other healthcare expenses
  • A variety of support services to promote well-being through the employee assistance program
  • Retirement plan options, including 401(k) and Roth IRA, allowing you to make pre-tax or after-tax contributions. For those participating in the 401(k) Retirement Plan, UMOS annually contributes at least 3% of employees' eligible compensation.

WHEAP Intake Specialist Job Compensation:
  • $20.00 Per Hour

WHEAP Intake Specialist Job Responsibilities:
  • Provide efficient, interactive intake services for the WHEAP by phone, face-to face or by mail to determine program eligibility.
  • Enter program applications into the WHEAP electronic data system timely and accurately.
  • Answer phones, schedule appointments, and provide program information to applicants.
  • Provide quick, pro-active response to client requests for assistance, adhering to required response times.
  • Will coordinate and perform administrative activities and support by storing, retrieving, and integrating information for dissemination to staff and clients, answer and relay calls and messages, with follow-up to recipients in a professional manner.
  • Communicate with vendors regarding the repair and emergency fuel fills.
  • Verify earned and unearned income, including wages, child support, TANF, Social Security, Unemployment Insurance, etc.
  • Conduct community outreach and provide mobile intake services to community agencies, senior centers, housing/neighborhood centers, etc.
  • Maintain and secure client information, ensuring confidentiality whether in the office or out in the community.
  • Conduct home visits as necessary for the elderly, handicapped and disabled.
  • Respond to applicant questions, assist with verification, and carry out benefit processing in a timely manner.
  • Make referrals to the Weatherization program for WHEAP participants.
  • Work as part of a team to ensure the energy assistance program runs efficiently.
  • Participate in program awareness events held throughout the community.
  • Attend trainings, meetings and perform other duties as assigned.

WHEAP Intake Specialist Job Qualifications:
  • Associate degree or at least two years of experience with the WHEAP or LHEAP programs.
  • Two years' experience in case management or any equivalent combination of training and experience in the social services field.
  • Ability to work independently within established policies, procedures, and guidelines.
  • Strong interpersonal and communication skills.
  • Able to work flexible and irregular hours including on call evening hours.
  • Proficient in Microsoft Office Suite.
  • Bilingual in English and Spanish (Hmong, Rohingya, Burmese or Arabic) in verbal and written form PREFERRED.
  • Must have reliable transportation, a valid Wisconsin Driver License and adequate vehicle insurance and be able to travel within the state of Wisconsin.

Work Environment, Physical, and Sensory Demands:
The demands described here are representative of those that must be met by an employee to successfully perform the job functions. Reasonable accommodations will be considered to enable individuals with disabilities to perform the essential job functions.
Physical Demands:
  • Employee is frequently required to stand, walk, sit, bend.
  • Occasionally required to lift and /or move up to 30 lbs.
  • Occasionally required to drive.
  • Frequently exposed to moderate temperature generally encountered in a controlled and uncontrolled temperature environment.
  • Noise level in this work is usually quiet to moderate.

Tools & Equipment Used:
  • Phones, computer system, web-based software.
  • Fax machine, scanner, copy machine.
  • First aid equipment, fire extinguisher.

Usage varies by position.
Additional Eligibility Requirements:
Employment with UMOS is contingent upon successful completion of a criminal background check prior to commencing.
UMOS is an equal opportunity Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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