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Intake Associate Jobs in Wisconsin (NOW HIRING)

Navitus Health Solutions

Intake Specialist I

Madison, WI · On-site

$20 - $21.96/hr

Intake Specialist I Location US- ID 2025-4974 Category Customer Service/Support Position Type ... Current associates must use SSO login option at to be considered for internal opportunities ...

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Intake Associate information

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$13

$26

$40

How much do intake associate jobs pay per hour?

As of Jul 4, 2026, the average hourly pay for intake associate in Wisconsin is $26.33, according to ZipRecruiter salary data. Most workers in this role earn between $19.90 and $32.50 per hour, depending on experience, location, and employer.

What is an intake associate?

An intake associate is a professional responsible for collecting and organizing client information during the initial contact or assessment phase. They often work in healthcare, social services, or legal settings, using data entry skills and knowledge of confidentiality protocols to ensure accurate and efficient intake processes.

What's a good job for overthinkers?

An Intake Associate role involves reviewing and processing information, which can suit overthinkers who enjoy attention to detail and structured tasks. This job often requires strong organizational skills and the ability to follow procedures, making it suitable for individuals who prefer methodical work environments.

How much does an intake specialist make?

In North Carolina, an intake specialist typically earns between $30,000 and $45,000 annually, depending on experience, location, and employer. Entry-level positions may start lower, while experienced specialists with certifications can earn higher salaries. The role often requires strong communication skills and familiarity with healthcare or social service environments.

What is the difference between Intake Associate vs Medical Secretary?

AspectIntake AssociateMedical Secretary
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; medical office administration certification often preferred
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling, initial data entryManaging correspondence, scheduling, medical record management
Common UsagePatient intake, insurance verificationAdministrative support, appointment coordination

While both roles support healthcare operations, Intake Associates focus on patient intake and data collection, whereas Medical Secretaries handle administrative tasks like scheduling and correspondence. Both positions require strong organizational skills and familiarity with medical environments, but their specific duties differ based on patient interaction versus administrative support.

What are Intake Associates?

Intake Associates are professionals primarily responsible for greeting clients, collecting initial information, and ensuring all documentation is complete when individuals seek services from an organization, such as a law firm, healthcare provider, or social service agency. They are often the first point of contact and play a crucial role in assessing client needs, verifying eligibility, and preparing files for further processing. Their work helps ensure a smooth onboarding process and efficient workflow for the team. Strong communication, organizational, and interpersonal skills are essential for success in this role.

What are some common challenges Intake Associates face when managing high volumes of new client cases?

Intake Associates often encounter periods of high demand, where they must efficiently process a large number of new client intakes while maintaining accuracy and professionalism. Balancing thorough data collection with timely responses can be challenging, especially when working with sensitive or urgent cases. Strong organizational skills, attention to detail, and effective communication with both clients and internal teams are essential to navigating these busy periods successfully.

What jobs pay 4000 a week without a degree?

An Intake Associate typically does not earn $4,000 weekly without specialized experience or high-level responsibilities. High-paying roles that can reach this level without a degree often include sales, real estate, or certain skilled trades like commercial driving or technical trades, which rely more on experience, certifications, or licenses than formal education.

What are the key skills and qualifications needed to thrive as an Intake Associate, and why are they important?

To thrive as an Intake Associate, you need strong organizational skills, attention to detail, and experience with client or patient intake processes, often supported by a high school diploma or relevant administrative background. Familiarity with data entry software, customer relationship management (CRM) systems, and electronic records is typically required. Exceptional communication, empathy, and problem-solving abilities help Intake Associates effectively interact with clients and coordinate with team members. These skills are crucial for accurately gathering information, ensuring smooth onboarding, and maintaining high-quality client service.
What are the most commonly searched types of Intake jobs in Wisconsin? The most popular types of Intake jobs in Wisconsin are:
What cities in Wisconsin are hiring for Intake Associate jobs? Cities in Wisconsin with the most Intake Associate job openings:
Intake Associate jobs near you
Infographic showing various Intake Associate job openings in Wisconsin as of June 2026, with employment types broken down into 68% Full Time, 19% Part Time, and 13% Contract. Highlights an 96% Physical, 2% Hybrid, and 2% Remote job distribution, with an average salary of $54,761 per year, or $26.3 per hour.

Intake Coordinator (57628)

Interim HealthCare - Great Lakes Health Partners

Madison, WI • On-site

$50K - $55K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted yesterday

Job description

Intake Coordinator

in Madison, WI

Discover an office role with a greater purpose. As an Intake Coordinator for Interim HealthCare®, you’ll join a team of professionals helping others receive the personalized care they need to live their best at home.

As the nation’s first home care company, Interim HealthCare understands the importance of home to the clients and patients we serve. We are currently seeking an Intake Coordinator who shares our values to support the daily functions of our office while helping us to receive and plan services for our patients and their families. If you’re ready to use your people skills in significant ways that make every day rewarding, you are made for this!

Our Intake Coordinators enjoy some excellent benefits:

  • $50,000 - 55,000/year
  • Schedule: Monday - Friday (8:00am - 5:00pm)
  • Make a positive impact in the lives of others through the work you do
  • Family-oriented culture that promotes work-life balance
  • Employer happily pays up to 90% of Employee Only Benefit Plans
  • Tuition discounts through Rasmussen University
  • PTO, Holiday Pay, Medical/Dental/Vision & 401(k) Benefits

As an Intake Coordinator, here’s a big-picture view of what you’ll do:

  • Assists the Client Service Supervisor or Administrator in establishing and monitoring compliance with quality and operations standards.
  • Receives referral calls, documents job orders, assists in staffing orders with qualified personnel, and/or organizes/reorganizes job schedules for home care personnel.
  • Verifies client insurance.
  • Assists with marketing, payroll and/or collection functions, as needed.
  • Ensures all assigned office functions are completed in compliance with federal, state, local laws and JCAHO regulations as well as all policies, procedures, and standards of Interim HealthCare.
  • Promotes agency through education to prospective and existing patients/clients.
  • Provides input to management on improving processes and procedures, developing recognition and reward programs, and becoming more cost and time efficient. 
  • Completes other assignments as requested and assigned.
  • May have access to personal health information ("PHI") necessary to fulfill the above duties and responsibilities.  Access to use and ability to disclose PHI is further defined by each organization/department.

A few must-haves for Intake Coordinators:

  • Associates Degree OR 2+ years of Patient Intake/Medical office role
  • Minimum of 2 years of experience in Intake/Medical Office role
  • Excellent oral and written communication and interpersonal skills
  • Strong organizational skills and computer software proficiency

Why Work for Interim HealthCare?

Founded in 1966, Interim HealthCare is the nation’s first home care company and a leading employer of Intake Coordinators. Operating through 300+ offices, our commitment to you is expressed through a family-oriented culture that values and appreciates home care professionals, and a passion to put patients first. Join a nationwide network of Intake Coordinators who are making a positive impact in the lives of others through the meaningful work they do.

Apply