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Intake Associate Jobs in Wisconsin (NOW HIRING)

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Intake Associate information

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$13

$26

$40

How much do intake associate jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for intake associate in Wisconsin is $26.33, according to ZipRecruiter salary data. Most workers in this role earn between $19.90 and $32.50 per hour, depending on experience, location, and employer.

What is an intake associate?

Intake Associates are professionals primarily responsible for greeting clients, collecting initial information, and ensuring all documentation is complete when individuals seek services from an organization, such as a law firm, healthcare provider, or social service agency. They are often the first point of contact and play a crucial role in assessing client needs, verifying eligibility, and preparing files for further processing. Their work helps ensure a smooth onboarding process and efficient workflow for the team. Strong communication, organizational, and interpersonal skills are essential for success in this role.

What are the key skills and qualifications needed to thrive as an intake associate, and why are they important?

To thrive as an Intake Associate, you need strong organizational skills, attention to detail, and experience with client or patient intake processes, often supported by a high school diploma or relevant administrative background. Familiarity with data entry software, customer relationship management (CRM) systems, and electronic records is typically required. Exceptional communication, empathy, and problem-solving abilities help Intake Associates effectively interact with clients and coordinate with team members. These skills are crucial for accurately gathering information, ensuring smooth onboarding, and maintaining high-quality client service.

What are some common challenges intake associates face when managing high volumes of new client cases?

Intake Associates often encounter periods of high demand, where they must efficiently process a large number of new client intakes while maintaining accuracy and professionalism. Balancing thorough data collection with timely responses can be challenging, especially when working with sensitive or urgent cases. Strong organizational skills, attention to detail, and effective communication with both clients and internal teams are essential to navigating these busy periods successfully.

What is the difference between Intake Associate vs Medical Secretary?

AspectIntake AssociateMedical Secretary
Required CredentialsHigh school diploma; some roles may prefer healthcare-related certificationsHigh school diploma; medical office administration certification often preferred
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling, initial data entryManaging correspondence, scheduling, medical record management
Common UsagePatient intake, insurance verificationAdministrative support, appointment coordination

While both roles support healthcare operations, Intake Associates focus on patient intake and data collection, whereas Medical Secretaries handle administrative tasks like scheduling and correspondence. Both positions require strong organizational skills and familiarity with medical environments, but their specific duties differ based on patient interaction versus administrative support.

What are the most commonly searched types of Intake jobs in Wisconsin?

The most popular types of Intake jobs in Wisconsin are:

Intake Associate jobs near you
Infographic showing various Intake Associate job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 26% Part Time, 1% Temporary, and 1% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $54,761 per year, or $26.3 per hour.

School Based Mental Health Therapist

Family Therapy Associates LLC

Hudson, WI

Full-time

Re-posted 23 days ago

Job description

Outpatient Therapist / Mental Health Clinician
Family Therapy Associates

Help People Heal While Being Supported by a Team That Values Connection, Growth, and Balance
At Family Therapy Associates, we believe therapy works best when clinicians feel supported, connected, and valued. Our practice was built on the idea that meaningful mental health care begins with authentic relationships, both with clients and within our team. We are a collaborative group practice committed to providing compassionate, high-quality care while also creating a workplace culture that prioritizes flexibility, professional development, and sustainability for our clinicians. We strive to create an environment where clients feel safe, respected, and supported; and where therapists feel empowered to do meaningful work without carrying the burden of running a practice alone.

Position Overview
We currently have room to add a fully licensed and in-training provider to our team! We welcome clinicians who are passionate about helping others, value teamwork and consultation, and are looking for a practice environment that allows them to focus on clinical work in a collaborative environment. If you are interested in practicing in Eau Claire, Menomonie, Rice Lake, Hudson, New Richmond, or St. Croix Falls, we hope you will consider partnering with us!

At Family Therapy Associates, clinicians have the flexibility to create schedules that support both client care and work-life balance while receiving intake referral coordination, billing support, credentialing assistance, and ongoing collaboration from our clinical and leadership team. This position may include in-person, hybrid, or telehealth opportunities depending on clinician preference, licensure, and office location.

What We Offer
We understand that every therapist has different goals for their career, schedule, and lifestyle. Some clinicians value the consistency of a salaried role, while others prefer the flexibility and earning potential of a split-based model. Because of this, Family Therapy Associates offers a variety of compensation and scheduling options for both fully licensed and in-training providers.

Our goal is to help clinicians build a practice that feels sustainable and rewarding long term. Providers have the opportunity to choose a structure that supports both their professional growth and the kind of personal balance they want outside of work.

With us, your practice will benefit from: 
  • Consistent intake referral flow and support with caseload development
  • Flexible scheduling with autonomy over your calendar
  • Credentialing and billing support
  • Beautiful and fully furnished office spaces
  • Hybrid and telehealth opportunities
  • A collaborative and supportive team culture
  • Consultation and peer support opportunities
  • Leadership that values clinician autonomy, well-being, professional development, and practice sustainability
  • Practice marketing support
  • Opportunities for professional growth and continuing education
  • Electronic health record, scheduling, and technology platforms provided 
  • If needed, Clinical Supervision to advance to a fully licensed provider
What We're Looking For
We are seeking clinicians who:
  • Value compassionate, relationship-centered care
  • Work well independently while also appreciating collaboration
  • Demonstrate professionalism, strong communication, and ethical practice
  • Are motivated to build and maintain a consistent caseload
  • Have experience working in outpatient mental health settings or are eager to grow within private practice like setting
  • Enjoy working with individuals, couples, families, children, or adolescents
Qualifications
  • Licensed in Wisconsin as an LPC, LMFT, or LCSW
  • Ability to maintain professional documentation and ethical standards
  • Eligible for insurance credentialing
  • Experience providing outpatient psychotherapy preferred
  • Strong interpersonal and clinical skills
National Health Service Corps (NHSC) Loan Repayment Eligible Site
Family Therapy Associates is proud to be an approved National Health Service Corps (NHSC) Loan Repayment Program site. Eligible licensed mental health professionals may qualify for substantial student loan repayment assistance in exchange for providing care in our underserved communities. Offices located in St. Croix Falls, Rice Lake, Menomonie, and Eau Claire WI are eligible loan repayment sites. 
Our organization serves children, adolescents, adults, and families across Western Wisconsin, offering meaningful work, collaborative support, and the opportunity to make a lasting impact while reducing educational debt.
For more information about eligibility requirements and award amounts, please visit the NHSC Loan Repayment Program website.
Apply Today
We understand that being a therapist is both rewarding and demanding. Our goal is to provide the structure, support, and flexibility that allows clinicians to focus on what matters most: helping people heal, grow, and build healthier lives and relationships.

If you are looking for a practice that values authenticity, collaboration, clinical excellence, and work-life balance, we would love to connect with you.

To apply, please submit your resume and licensure information.

Apply