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Grants Assistant Jobs (NOW HIRING)

Washington University of St. Louis

$21.17 - $32.85/hr

Updates grants lists monthly or when new fund numbers are received. * Organizes and maintains ... May assist with Post-award activities. * Entering and tracking in on-line database of grants ...

Amyx, Inc.

Grants Analyst

MD · On-site

The Grants Analyst will have the ability to work independently, and must be able to work under ... Contractor shall assist ongoing government efforts and initiatives related to the Defense Health ...

Project Renewal

Assistant Director, Grants

New York, NY · On-site

$95K - $105K/yr

Assistant Director, Grants Program: Finance Salary Range: $95,000 - $105,000 Program Description: The financial department of the organization that tracks its revenue and expenses and guides the ...

Campbellsville

... grants. Assist students by continually monitoring and evaluating students' progress and making appropriate referrals to academic and personal support services, as necessary, to meet student needs.

OUR HOUSE INC

Grants Manager

Greenville, MS · On-site

$12.50/hr

Work closely with all departments to determine their programming and financial needs * Assist grant writers and other team members when determining the best grants and avenues for funding * Prepare ...

Amyx, Inc.

Grants Analyst

Fort Detrick, MD · On-site +1

The Grants Analyst will have the ability to work independently, and must be able to work under ... Contractor shall assist ongoing government efforts and initiatives related to the Defense Health ...

UPPERKUTS BOXING CLUB

Grants writer

Ashland, MA · Remote

Work closely with all departments to determine their programming and financial needs * Assist grant writers and other team members when determining the best grants and avenues for funding * Prepare ...

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Grants Assistant information

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$27.5K

$52.2K

$99K

How much do grants assistant jobs pay per year?

As of Jul 18, 2026, the average yearly pay for grants assistant in the United States is $52,217.00, according to ZipRecruiter salary data. Most workers in this role earn between $40,000.00 and $62,000.00 per year, depending on experience, location, and employer.

What skills do you need to be a grant specialist?

A grants assistant needs strong organizational skills, attention to detail, and proficiency in grant management software and Microsoft Office. Good communication skills, the ability to analyze funding guidelines, and knowledge of budgeting and reporting are also important for success in the role.

What is the difference between Grants Assistant vs Grants Coordinator?

AspectGrants AssistantGrants Coordinator
Required CredentialsAssociate's or Bachelor's degree, basic knowledge of grantsBachelor's degree, experience in grants management
Work EnvironmentAdministrative office, supporting grant processesMore involved in planning and overseeing grants
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, research organizations
Common Search & ComparisonYesYes

While both roles support grant-related activities, the Grants Assistant primarily handles administrative tasks and supports grant processes, whereas the Grants Coordinator takes on more responsibility in managing and overseeing grant projects. The Grants Coordinator typically requires more experience and a higher level of involvement in strategic planning.

What are Grants Assistants?

Grants Assistants are professionals who support the grant application and management process for organizations, such as nonprofits, universities, or research institutions. Their responsibilities often include researching grant opportunities, preparing or reviewing application materials, maintaining records, and ensuring compliance with grant requirements. They work closely with grant writers, program managers, and finance teams to track deadlines and monitor grant-funded projects. Grants Assistants play a key role in helping organizations secure and manage funding effectively.

What are some typical challenges a Grants Assistant might face when supporting multiple grant applications at once?

A Grants Assistant often manages several deadlines and application requirements simultaneously, which can be challenging when each grantor has different guidelines and documentation standards. Staying organized and maintaining clear communication with team members and stakeholders is crucial to ensure timely submissions and compliance. Additionally, adapting to shifting priorities and last-minute changes in grant criteria requires flexibility and attention to detail. Successful Grants Assistants often develop strong project management skills and use digital tools to track tasks and documentation.

Can I be a grant writer with no experience?

A grants assistant role typically requires some knowledge of grant writing, but entry-level positions may be available for those with strong writing skills and attention to detail. Gaining experience through courses, workshops, or volunteering can help build the necessary skills for a grant writing position. Familiarity with grant databases and basic research tools is also beneficial.

Is grant writing a stressful job?

Grant writing as a Grants Assistant can be stressful due to tight deadlines, detailed documentation requirements, and the need for accuracy. Success often depends on strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously.

What are the key skills and qualifications needed to thrive as a Grants Assistant, and why are they important?

To thrive as a Grants Assistant, you need strong organizational skills, attention to detail, and familiarity with grant application processes, often supported by a bachelor's degree in a related field. Proficiency with grant management software, spreadsheets, and database systems is typically required. Excellent written communication, time management, and the ability to work collaboratively are valuable soft skills in this role. These skills are crucial for preparing accurate applications, meeting deadlines, and supporting successful grant funding outcomes.

What does a grant assistant do?

A grant assistant supports the grant management process by preparing and organizing application materials, tracking deadlines, and maintaining records. They often assist with research, data entry, and communication with applicants or funding agencies, using tools like spreadsheets and databases. Strong organizational skills and attention to detail are essential for this role.
More about Grants Assistant jobs
What cities are hiring for Grants Assistant jobs? Cities with the most Grants Assistant job openings:
What are the most commonly searched types of Grants jobs? The most popular types of Grants jobs are:
What states have the most Grants Assistant jobs? States with the most job openings for Grants Assistant jobs include:
What job categories do people searching Grants Assistant jobs look for? The top searched job categories for Grants Assistant jobs are:
Grants Assistant jobs near you
Infographic showing various Grants Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $52,217 per year, or $25.1 per hour.
Research Grants & Contracts Specialist

Research Grants & Contracts Specialist

Monell Chemical Senses Center

Philadelphia, PA • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 14 days ago

Job description

Description
The Monell Chemical Senses Center is the world's only independent, non-profit scientific institute dedicated to improving public health and well-being through the scientific study of taste, smell, and the related senses. The Center has approximately 120 employees and is engaged in an expansion program that will bring substantial additional scientific, technical, and administrative staff over the next five years. The Center is conveniently located in University City, near the University of Pennsylvania, Drexel University, and public transportation. For more information, visit our website at www.monell.org.
We are seeking a highly motivated Research Grants & Contracts Specialist to support the Office of Research Administration by working with Monell's scientists, administration, and external funders both before and after the award process.
Essential Duties & Responsibilities:
Pre-Award:
  • Maintain grant tracking databases and files
  • Record and monitor external deadlines, and create internal timelines to reach them.
  • Collaborate with and support senior grant personnel as needed to reach deadlines with competitive applications
  • Collaborate with Human Resources, Academic Affairs, the Corporate Partners Program, Development/Fundraising, and Monell Executives to confirm eligibility for funding opportunities
  • Assist faculty and scientists with grant application preparation for federal, state, industry, and foundation awards:
    • Communicate application instructions and internal policies to applicants; ensure instructions are followed.
    • Develop compliant budgets supporting applicants' projects.
    • Copy-edit and upload final documents to grant portals.
    • Obtain signatures for transmittal forms for Federal grants, and provide oversight in this area for Monell's non-Federal grants
  • Assist with completing Just-In-Time (JIT) requests and providing documentation required for the administrative review of grant applications.
  • Monitor cloud-based project management tools for federal and non-federal grants.
  • Manage the Center's System-to-System (S2S) electronic grant preparation (Cayuse) and submission to Grants.gov.
  • Manage user accounts on eRA Commons, Fastlane, and other federal funding programs.
  • Review required compliance approvals prior to submission of research grant proposals.
  • Interpret funding opportunity announcements, NOAs, and other grant-related documents for scientists.

Post-Award:
  • Maintain Monell's post-award grant budget management software by drafting and import budgets, creating accounts and cost centers, and setting and adjusting salary allocations as requested by principal investigators.
  • Collaborate with the Business Office, Human Resources, and Payroll to facilitate information exchange on grant and funding changes, new hires, and terminations.
  • Run and distribute effort certification reports; ensure they are signed by principal investigators annually.
  • Collect and maintain documentation supporting all account modifications requested by principal investigators
  • Run monthly IT Works financial reports on accounts and personnel to monitor spending.
  • Conduct meetings with principal investigators to review funding status and grant applications as needed or as requested
  • Provide investigators with account, budget, contract, salary allocation, and other funding-related information as needed.
  • Assist with gathering information to help investigators submit requests for institutional support; coordinate and attend meetings with investigators, the Director of Research Administration, and the CFO as needed to discuss financial needs and project progress.
  • Work with senior grant staff to coordinate quarterly Grant Review & Discovery meetings
  • Assist with completing annual and final progress reports
  • Maintain knowledge of Research Administration processes and procedures, including IACUC, IRB, IBC, departmental procedures, and funder requirements, ensuring compliance throughout the application process and award duration.

Qualifications
Education & Experience
  • A Bachelor's Degree with 3-5 years of experience in Research or Research Administration is required. A degree in a scientific discipline is preferred.
  • Excellent organizational skills, ability to work on multiple projects simultaneously and meet deadlines under high pressure.
  • Ability to manage complex work flows and stay goal focused.
  • High level of competency with Microsoft Office programs
  • Expertise in Grant Management and Accounting systems preferred
  • Expertise with the Code of Federal Regulations and NIH grant policies preferred
  • Expertise with budgeting preferred
  • Excellent communication skills. A background in science communication and scientific editing is a plus.
  • Desire and ability to provide expert service to Principal Investigators who conduct biomedical research.
  • Detail-oriented with high integrity and honesty in managing confidential and sensitive matters.
  • Ability to navigate ambiguity.
  • A team-oriented, respectful, and accepting attitude towards all individuals both within and outside the Center

Monell offers competitive and comprehensive benefits including but not limited to medical, dental, and vision insurance, life and disability, paid time off, paid parental leave, tuition reimbursement, 403b matching retirement, etc.
Monell provides equal employment opportunities to all qualified candidates or employees in any aspect of employment, any personnel practice, or in any term or condition of employment without regard to a person's age, gender, pregnancy, race, color, creed, national origin, ancestry, citizenship, religion, disability, sexual orientation, gender identity or expression, marital status, genetic information, current or former membership or service obligations in the U.S. Armed Forces, or any other protected characteristic. Various federal, state and local laws specifically prohibit discriminatory practices.
Qualifications:
  • A Bachelor's Degree with 3-5 years of experience in Research or Research Administration is required. A degree in a scientific discipline is preferred.

Application Instructions
Application Instructions:
Please apply through our Career Center by following the link below.
https://shorturl.at/lH1WH

Apply