Grants Assistant Jobs in Bothell, WA (NOW HIRING)

The Grants Manager is a key team member of the General Management department. This position will assist the Snoqualmie Indian Tribe with ensuring grants are fully utilized, maintaining compliance with all grant requirements and deadlines, and communicating this information through the preparation of monthly, quarterly and annual grant reports aligned with ongoing budget processes and analysis. The Grants Manager is responsible for providing leadership in the planning, coordination, and implementation of grant development and management processes.

Essential Duties:

• Prepare, develop, and submit grant proposals and renewal applications.
• Ensure compliance with all applicable grant reporting requirements.
• Provide financial oversight for the administration of grant funds and conduct routine monitoring; prepare grant budgets, budget amendments, budget change forms, and related documents; assist in accounting for grant expenditures.
• Lead the submission and management of grant applications across multiple grantmaking platforms and funder portals, ensuring compliance with all requirements while maximizing award success.
• Drive grant acquisition efforts by coordinating proposal development, managing submission processes, and facilitating the successful receipt and administration of grant awards.
• Develop and maintain a grant management tracking process to monitor timelines, deliverables, compliance requirements, and reporting deadlines.
• Analyze transactions, including salaries and wages applied to grants and verify compliance of allowable costs and applicable regulatory requirements. Notify appropriate personnel of action needed.
• Act as a liaison by meeting with program managers monthly and providing grant performance reports, including grant utilization, and appropriate recommendations.
• Prepare monthly performance reports for all grants, annual reports for Tribal Council, and utilization and variance analysis reports for the Executive Director and Deputy Executive Directors..
• Research and identify grant funding opportunities available to the Tribe and key programs.
• Interpret and communicate administrative regulations and policies to staff within the Tribe and external agencies.
• Provide direct supervision of all grant department staff and work collaboratively to develop annual grant strategy and direction.
• Collaborate with program managers, directors, and other stakeholders to develop sustainable funding strategies, prepare grant budgets, and align grant activities with tribal objectives.
• Identify and mitigate risks associated with grant-funded activities.

Additional Duties:

• Assist in coordinating and preparing budgets for grant continuations, no-cost extensions, and amendments.
• Assist in coordinating and preparing annual grant narrative reporting.
• Provide guidance, share expertise, and mentor staff on grant-related matters.
• The Tribe values its commitment to community service and the well-being of its members. In recognition of this, each employee may be expected to perform duties from time to time which may not be related to their regular responsibilities.
• Other duties as assigned.

• Active membership in the American Grant Writers Association is preferred.
• Knowledge of P.L. 96-638 and public and private sector funding programs.
• Must have comprehensive knowledge of funding programs and operations provided through the Bureau of Indian Affairs, Administration for Children and Families, Indian Health Services, HUD, and other federal grant agencies.
• Must have strong computer skills and experience with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.) and database applications.
• Must be detail-oriented.
• Ability to identify and establish priorities among proposals for various grant programs and work additional hours, as needed, to meet deadlines.
• Must have strong organizational and time management skills.
• Ability to plan, organize, and initiate programs, with strong analytical planning, business writing, and presentation abilities.
• Must be people-oriented and able to function effectively in a team-based environment.
• Must have the ability to read, analyze, and interpret documents and prepare reports and correspondence.
• Demonstrated success in securing and managing grants from various funding sources.
• Ability to communicate clearly and effectively, both verbally and in writing.
• Ability to maintain confidential information.
• Demonstrated ability to lead and develop grant department staff while managing complex grant portfolios, multiple concurrent funding opportunities, and competing deadlines.
• Ability to prepare and present complex grant, financial, and compliance reports to executive leadership and governing bodies.

Education & Experience

Education Required:

• Bachelor’s degree in business, public administration, finance, or related field required. A combination of education and experience that demonstrates the ability to perform the essential functions may substitute for the degree requirement.

Experience:

• Minimum of five (5) years of experience in grant development, grant management, and grant planning, including oversight of grant-funded projects, budgets, compliance, and reporting.
• Minimum of three (3) years of direct supervisory or department leadership experience.
• Experience managing federal grant compliance requirements, including reporting obligations, monitoring, and audit preparation.
• Experience working with Tribal governments, Tribal organizations, or programs serving Native communities is strongly preferred.
• Experience managing multiple concurrent grant awards and coordinating competing deadlines across diverse federal, state, private, and Tribal funding sources.
• Experience identifying funding opportunities and developing long-term grant strategies that support organizational sustainability and Tribal strategic priorities.

Other Requirements:

• Must be able to pass a thorough pre-employment background investigation.
• Must agree to be subject to the Tribe's Controlled Substance and Alcohol Testing Policy to include pre-employment screening.

Work Environment

The work environment includes an office environment in a controlled atmosphere building. Remote or hybrid work arrangements may be possible in accordance with the Tribe’s Telecommuting Policy.

Tribal Preference

The Snoqualmie Indian Tribe follows the Tribal Hiring Preference as outlined in tribal policies, including the Tribal Employment Rights Ordinance (TERO). TERO sets forth certain hiring preferences for qualified individuals who are enrolled in a federally recognized Indian tribe, as well as, in some cases, preference for certain family members of those individuals.

Additional Information

• Salary, compensation will be determined based on experience and starts at $88,726.03 per year.
• This position is a regular full-time position and employment is at will.

Location:

• Snoqualmie, WA (Hybrid work arrangements may be possible)

Benefits:

• First of the month following date of hire - competitive medical, dental, vision, life, and disability insurance benefits for all regular full-time employees.
• After 90 days - 401k retirement plan with employer matching contributions up to 4%.
• Paid Holidays - Up to 18 paid holidays are offered every calendar year, which includes the workdays between Christmas Eve and New Year’s Day.
• Paid Time Off – Employees accrue 12+ days sick and vacation leave respectively. Increases based on years of service.

Additional Perks:

• Additional time off opportunities available including bereavement, military, parental and jury duty.
• Childcare subsidy for children enrolled full-time in the Snoqualmie Tribe Child Development Center.
• Employee discounts at Snoqualmie Casino (tickets/events, gift shop and restaurants), Salish Lodge & Spa (rooms, spa & dining) and Crescent Market (gas discount card).
• Third party perks include movie tickets, theme parks, shows and attractions & more.
• Employee assistance plans.