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Grants Assistant Jobs in Florida (NOW HIRING)

SALT Outreach Inc

Grants & Data Specialist

Orlando, FL · On-site

The Grants & Data Specialist supports SALT Outreach's fundraising, reporting, compliance, and data ... Data Management & Reporting - 30% * Assist with data collection, validation, and reporting across ...

SALT Outreach Inc.

Grants & Data Specialist

Orlando, FL · On-site

The Grants & Data Specialist supports SALT Outreach's fundraising, reporting, compliance, and data ... Data Management & Reporting - 30% * Assist with data collection, validation, and reporting across ...

Florida Jobs

OPS Grants Specialist V

Tallahassee, FL · On-site

OPS Grants Specialist V - 31902337 This position is located in Tallahassee, FL. The Florida ... * Assist in the development and modification of contractual agreements, including individually ...

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Grants Assistant information

See Florida salary details

$20.6K

$39K

$74K

How much do grants assistant jobs pay per year?

As of Aug 26, 2026, the average yearly pay for grants assistant in Florida is $39,021.00, according to ZipRecruiter salary data. Most workers in this role earn between $29,900.00 and $46,300.00 per year, depending on experience, location, and employer.

What is a grants assistant?

Grants Assistants are professionals who support the grant application and management process for organizations, such as nonprofits, universities, or research institutions. Their responsibilities often include researching grant opportunities, preparing or reviewing application materials, maintaining records, and ensuring compliance with grant requirements. They work closely with grant writers, program managers, and finance teams to track deadlines and monitor grant-funded projects. Grants Assistants play a key role in helping organizations secure and manage funding effectively.

What are some typical challenges a grants assistant might face when supporting multiple grant applications at once?

A Grants Assistant often manages several deadlines and application requirements simultaneously, which can be challenging when each grantor has different guidelines and documentation standards. Staying organized and maintaining clear communication with team members and stakeholders is crucial to ensure timely submissions and compliance. Additionally, adapting to shifting priorities and last-minute changes in grant criteria requires flexibility and attention to detail. Successful Grants Assistants often develop strong project management skills and use digital tools to track tasks and documentation.

What are the key skills and qualifications needed to thrive as a grants assistant, and why are they important?

To thrive as a Grants Assistant, you need strong organizational skills, attention to detail, and familiarity with grant application processes, often supported by a bachelor's degree in a related field. Proficiency with grant management software, spreadsheets, and database systems is typically required. Excellent written communication, time management, and the ability to work collaboratively are valuable soft skills in this role. These skills are crucial for preparing accurate applications, meeting deadlines, and supporting successful grant funding outcomes.

What is the difference between Grants Assistant vs Grants Coordinator?

AspectGrants AssistantGrants Coordinator
Required CredentialsAssociate's or Bachelor's degree, basic knowledge of grantsBachelor's degree, experience in grants management
Work EnvironmentAdministrative office, supporting grant processesMore involved in planning and overseeing grants
Employer & Industry UsageNonprofits, government agencies, educational institutionsNonprofits, government, research organizations
Common Search & ComparisonYesYes

While both roles support grant-related activities, the Grants Assistant primarily handles administrative tasks and supports grant processes, whereas the Grants Coordinator takes on more responsibility in managing and overseeing grant projects. The Grants Coordinator typically requires more experience and a higher level of involvement in strategic planning.

What are the most commonly searched types of Grants jobs in Florida?

The most popular types of Grants jobs in Florida are:

What are popular job titles related to Grants Assistant jobs in Florida?

For Grants Assistant jobs in Florida, the most frequently searched job titles are:

What job categories do people searching Grants Assistant jobs in Florida look for?

The top searched job categories for Grants Assistant jobs in Florida are:

What cities in Florida are hiring for Grants Assistant jobs?

Cities in Florida with the most Grants Assistant job openings:

Grants Assistant jobs near you
Infographic showing various Grants Assistant job openings in Florida as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $39,021 per year, or $18.8 per hour.

Grants Administrator

Jacksonville, FL • On-site

Jacksonville Transportation Authority
Trucking • 501 - 1,000 employees
Learn more about Jacksonville Transportation Authorityexternal

Other

Re-posted 14 days ago

Job description

Description
Under the general supervision of the Director - Grants Management, the Grants Administrator performs a variety of complex accounting, project tracking, reporting, funding, and contract development/review/administration for grants, to the Finance, Systems Development, Capital, Construction, Short- and Long-Range Planning Departments. This position will serve as the secondary contact within grants management with external funding agencies and will be the primary contact with internal team members for project management and award management oversight of grants. The Grants Administrator will work closely with the Capital Programming Department, Grants Departments, project managers, funding agencies and their consultants from the start of a project through completion and closeout of grants.
Essential Function(s):
Contract Administration:
  • Works with projects and awards budgets for project managers and senior management in Oracle, and prepares detailed project reconciliation as requested by managers
  • Move funds within Oracle budgets as needed and as requested by management
  • Creates and maintains Excel spreadsheets for new projects, awards, contracts, monitoring payments, reviewing contract conditions and obligations to ensure accurate payment, and reconciling contract encumbrances with the Oracle database system
  • Monitor contract encumbrance for contracts, supplemental agreements, and change orders
  • Works to ensure Oracle projects and awards details are accurate and current
  • Assists with ensuring Federal, State and Local concurrence on required third party contracts and agreement interaction with Third Parties
  • Serve as primary point of contact with project managers and works closely on a daily basis to assist them with their project budgets, requisition submissions, and provides project troubleshooting and resolution
  • Serve as primary contact and works closely with project managers to obtain quarterly or monthly grant performance reports and aids project managers in completing assignments in a timely manner
  • Responsible for being the secondary point of contact within Grants Management with the Federal Transit Administration (FTA) and the Florida Department of Transportation (FDOT)
  • Coordinates daily functions with the Assistant Manager - Capital Programming and Grants for grants management assignments in conjunction with the Oracle Financial System, project accounting and monitoring
  • Addresses JTA staff needs on issues related to grant funding, finance monitoring, encumbrances, supplemental agreements, budget revisions and change orders
  • Works closely with staff accountants, project managers, project planners, and all other JTA departments to ensure accuracy and compliance with Federal, State and Local regulations
  • Facilitates, conducts and/or attends meetings with the Assistant Manager - Capital Programming and Grants and on behalf of the Director - Grants Management
Grant Accounting/Planning:
  • Assists with managing monthly, quarterly, and annual goals, metrics and objectives of the Grants Management Team and the Financial Services and Procurement Department
  • Coordinates with the Assistant Manager- Capital Programming and Grants to assist with Oracle systems application questions, requisition coding questions and requisition submission questions and works with user department staff and the Oracle IT help desk for resolution
  • Assist and provide grants training as requested to Planning, Grant Accounting personnel and other user departments to ensure proper tracking of grant planning projects
  • Review of Mass Transit, CTC, Skyway, and Ferry grant project encumbrances and expenditures in compliance with financial identification codes, in preparation for requisition or disbursement processing
  • Assists the Assistant Manager - Capital Programming and Grants with the reviews of grant staff charges monthly, to ensure grant eligibility
Grant Management:
  • Assist Director - Grants Management with specialized transportation grant projects which will include special tracking processes and interface with senior managers on an ongoing basis, including working closely with project managers
  • Assists the Assistant Manager - Capital Programming and Grants with closeouts of federal grants, budget preparation, budget revisions, budget amendments, monitoring and evaluation of grant documents ensuring contract time extensions are pursued to prevent funding loss
  • Assists the Assistant Manager - Capital Programming and Grants with tracking all grant projects through the entire grant life cycle from notice of award through close-out
Budgeting:
  • Assists Director - Grants Management with budget preparation, monitoring and evaluation for eligibility of grant capital and operating projects
  • Works with various Finance team members to set up and review new grant and local capital and operating projects and award budgets in Oracle
Reporting:
  • Prepares and submits quarterly reports to FTA and works closely with staff accountants, project managers and granters to ensure accuracy and compliance with Federal, State and Local regulations
  • Assist in the preparation of a variety of grant and Oracle project related monthly, quarterly and annual reports
  • Completes special projects, ad hoc assignments, and other duties as assigned
Audit Assistance:
  • Assists the Assistant Manager - Capital Programming and Grants in preparation of documentation related to the year-end audit, as well as with all State and Federal desktop, pop-up and triennial audits
  • Assists the Assistant Manager - Capital Programming and Grants with the maintenance of the Grants Management Document system that is used for each audit year and includes all grant awards, budget revisions, contract extensions and scope changes
  • Serves as secondary audit interface for client prepared schedules and resolution of issues
  • Assist the Director - Grants Management with the FTA Triennial Audit Review process
Grant Submissions:
  • Prepare, apply for and submit applications and budget revisions to the FTA as a Developer on behalf of the Authority
  • Assist Director - Grants Management with producing a JTA summary chart of new grant submission and results and report information to Department Directors and CEO at year-end or as requested
Financial Analysis:
  • Monitors grant project encumbrances and expenditures on a monthly basis
  • Analyze, research, investigate, and resolve grant project accounting variances
Asset Management Planning:
  • Assists the Assistant Manager - Capital Programming and Grants and the Fixed Asset Department on overseeing the annual fixed asset inventory to fulfill state requirements and the Biennial fixed asset inventory to fulfill federal requirements
  • Assists Fixed Asset Department with all Oracle project issues and provides resolution
  • Works closely with the Assistant Manager - Capital Programming and Grants to coordinate asset management grant related issues between User Departments and the Procurement Department in accordance with Federal, State and Local regulations
Minimum Qualifications:
  • Associate Degree in business administration, public administration, city or regional planning, accounting or related field and three years of grant development and administration experience, including experience with public transportation grant requirements and processes or an equivalent combination of education and experience
Or
  • Bachelor Degree in city or regional planning, accounting or a related field will substantiate the proper combinations of experience and education to meet the minimum requirements for this position
Preferred Qualifications:
  • Advanced Degree
  • Experience in Federal Transit Administration grants.
Knowledge, Skills and Abilities:
  • Must be willing to travel and obtain Grants Management certification within three years of entering the certificate program
  • Operating automated management and financial systems as well as word processing, spreadsheet, and database applications
  • Understanding accounting, grant, industry concepts and directions to perform professional grant related functions
  • Establishing and maintaining effective working relationships with User department staff, management, outside agencies, community groups and the general public
  • Evaluating and analyzing technical grant activities
  • Preparing a variety of complex financial and administrative reports
  • Planning and organizing work to meet changing priorities and deadlines
  • Identifying and resolving general problems in a timely manner using sound judgment
  • Responding to general inquiries with clear and effective oral and written communication
  • Operating knowledge of FederalReporting.gov, Grants.gov, and other federal reporting systems.
  • Knowledge of the PTA Transportation Electronic Management (TEAM) system.
  • Substantial knowledge of the requirements of 0MB Circulars A-87, A-102 and A-133.
  • Must become familiar with federal grant platforms including FederalReporting.gov and Grants.gov.
  • Must become familiar with other federal and state reporting systems as required such as the FTA Transportation Award Management System (TrAMS); the Federal Highway (FHWA) Local Agency Program (LAP-it) System and the FDOT Transportation System (TransCIP).
  • Must acquire and demonstrate substantial knowledge of the requirements of 0MB Circulars A-87 (2 CFR Part 225), A-102 (2 CFR Part 215) and A-133.
  • Must maintain a current understanding of federal enabling legislation for grant funding and implementation.

Work Environment/Physical Demands:
The Grants Administrator works within an office environment where the noise level is generally quiet. This role may be required to work nights, weekends, and/or holidays depending on the circumstance(s).
Physical demands may include:
Sitting and/or standing for prolonged periods. Performing repetitive motion.
Acknowledgements:
This position description in no way states or implies that these are the only duties to be performed. Employees are responsible for completing all mandatory training classes. Employees must also review and comply with all JTA/JTM policies, procedures, and directives. This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. All employment offers are contingent upon pre-employment drug testing.
Positions marked as 'Safety Sensitive' will be subject to random testing for drug and alcohol use and if any testing is positive, the application for employment will be rejected, or if hired, employment may be terminated. Positions marked as "COOP Essential" may be required to work whenever the Continuity of Operations Plan is activated.
Driver's License - The position description will specify whether a driver's license is required and the acceptable class of license. Unless an exception under Florida law exists, a nonresident must obtain a Florida driver's license within 30 days of hire. If a driver's license has a corrective lens restriction, the employee must wear corrective lenses when operating any vehicle for work purposes. Suspended or revoked licenses, work permits, and certain restricted licenses are not acceptable.
The Jacksonville Transportation Authority is an Equal Opportunity/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace. Employees who require a reasonable accommodation as defined by the Americans with Disabilities Act (ADA) must notify JTA in advance to allow sufficient time for JTA to provide the accommodation.

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