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Filing Assistant Jobs in Ohio (NOW HIRING)

Otterbein University

Administrative Assistant

Westerville, OH · On-site

$17.25 - $23.50/hr

Maintain calendars, appointments, correspondence, records, meeting minutes, and departmental files. * Assist with faculty searches, course scheduling, departmental publications, and other academic ...

Novoco

Real Estate Analyst Intern

Columbus, OH · On-site

$18 - $20/hr

Occasionally perform administrative tasks, such as filing * Assist with other duties, projects or partner requests as assigned Your Background and Skills * In process of earning a bachelor's degree ...

WSM Law

Administrative Assistant

Westerville, OH · On-site

$17.50 - $23.50/hr

We are seeking an Administrative Assistant to become a part of our Columbus team! WSM Law is a ... File and receive documents from/to the court and ensure proper storage in the client file system

New

J.R. Demos & Merchandising

Office Assistant

Cincinnati, OH · On-site

$16 - $21/hr

Learn and manage state filing requirements * Field incoming phone calls * Assist in the implementation of a filing system and file documents - physical and electronic * Assist in the organization of ...

J.R. Demos & Merchandising

Office Assistant

Cincinnati, OH · On-site

$16 - $21/hr

Learn and manage state filing requirements * Field incoming phone calls * Assist in the implementation of a filing system and file documents - physical and electronic * Assist in the organization of ...

Woodford Sathappan McGee

Be Seen First

Administrative Assistant

Westerville, OH · On-site

$20 - $24/hr

We are seeking an Administrative Assistant to become a part of our Columbus team! WSM Law is a ... File and receive documents from/to the court and ensure proper storage in the client file system

THE VILLAGE NETWORK

Administrative Assistant

Bethesda, OH · On-site

$16.01 - $17.04/hr

Maintains files relevant to each functional area (ex. donor files, patient files according to ODMH ... assistant experience necessary. Expertise in phone skills, typing, and multi-tasking. * Excellent ...

The Village Network

Administrative Assistant

Bethesda, OH · On-site

$16.01 - $17.04/hr

Maintains files relevant to each functional area (ex. donor files, patient files according to ODMH ... assistant experience necessary. Expertise in phone skills, typing, and multi-tasking. * Excellent ...

Techgene Solutions LLC

Legal Assistant

Cleveland, OH · On-site

... file documents with courts and maintain organized case files Support billing processes including time entry, reporting, and client inquiries Monitor deadlines and follow up on pending matters Liaise ...

Community Hospice

Clinical Team Assistant

Ironton, OH · On-site

... closure, filing, and facilitating retrieval of medical record information as needed. Provides ... - Assist in coverage of other patient care secretary functions as requested. - Assists in ...

New

Javitch Block LLC

Legal Assistant

Cleveland, OH · On-site

The Legal Assistant position will be responsible for performing general legal assistant and ... Prepare e-file documents to meet court requirements, confirm specific fees needed, and follow-up to ...

Douglass and Associates

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Paralegal Legal Assistant

Cleveland, OH · On-site

$17 - $21/hr

Other court filings and legal documents * Assist with general office operations, including: * Call routing * Filing * Copying and scanning * Electronic filing (e-filing) * Other administrative ...

New

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What are the most commonly searched types of Filing jobs in Ohio?

The most popular types of Filing jobs in Ohio are:

What are popular job titles related to Filing Assistant jobs in Ohio?

For Filing Assistant jobs in Ohio, the most frequently searched job titles are:

What job categories do people searching Filing Assistant jobs in Ohio look for?

The top searched job categories for Filing Assistant jobs in Ohio are:

What cities in Ohio are hiring for Filing Assistant jobs?

Cities in Ohio with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Ohio as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 23% Part Time, 1% Temporary, and 5% Contract. Highlights an 94% Physical, 1% Hybrid, and 5% Remote job distribution.

Administrative Assistant

Otterbein University

Westerville, OH • On-site

$17.25 - $23.50/hr

Full-time, Part-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 5 days ago

Key responsibilities

  • Support the daily operations of the department and provide administrative support to the department chair and faculty.

  • Maintain calendars, appointments, correspondence, records, meeting minutes, and departmental files.

  • Serve as a primary point of contact for students, faculty, staff, and visitors, managing communications and directing inquiries.

Job description

Location : 1 S Grove St, Westerville, OH
Job Type: Support Staff
Job Number: 00520
Division: Academic Affairs
Department: Business/Accounting/Economics
Opening Date: 08/31/2026
DESCRIPTION
Otterbein University is seeking an organized, customer-focused Administrative Assistant to support the Business, Accounting, and Economics (BAE) Department.
The Administrative Assistant provides administrative and clerical support to the department chair and faculty while helping ensure the efficient operation of the department office. Serving as a primary point of contact for students, faculty, staff, and visitors, this role requires strong organizational skills, professionalism, attention to detail, and the ability to work independently. This is a full-time, non-exempt staff position working 37.5 hours per week.
RESPONSIBILITIES
Department Operations & Administrative Support
  • Support the daily operations of the department and provide administrative support to the department chair and faculty.
  • Maintain calendars, appointments, correspondence, records, meeting minutes, and departmental files.
  • Assist with faculty searches, course scheduling, departmental publications, and other academic administrative functions.
  • Monitor departmental budgets, purchase supplies and equipment, and coordinate office services and repairs.
  • Maintain SharePoint documents and office systems while training faculty and student workers on departmental technologies.
  • Serve as a resource to part-time faculty regarding departmental policies and procedures.
  • Serve as the department's primary receptionist by assisting students, faculty, staff, and visitors, managing communications, and directing inquiries.
  • Coordinate activities with university departments and arrange travel and lodging accommodations as needed.

Student, Faculty & Program Support
  • Serve as a liaison between students and faculty.
  • Provide information regarding courses, schedules, and degree requirements.
  • Coordinate prospective student visits with Admissions, Athletics, and faculty.
  • Coordinate the administrative functions of the Internship Program.
  • Assist with onboarding new faculty members, including adjunct faculty.
  • Order instructor textbooks and manage textbook adoptions each semester.
  • Collect and submit syllabi to Academic Affairs.
  • Prepare correspondence, reports, instructional materials, and examinations.
  • Produce the department newsletter during the academic year.
  • Coordinate the BAE Student Ambassador Program.

University Service
  • Serve as a member of Staff Assembly and participate in meetings, events, and committee work as assigned.

Other Duties
  • Perform additional duties as assigned.

SUPERVISORY RESPONSIBILITIES
  • Interview, hire, schedule, train, and support undergraduate work-study students employed by the department.
  • Process student employment paperwork and timesheets.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform the essential duties described. The qualifications below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education & Experience
Candidates must possess:
  • High school diploma or equivalent required.
  • A minimum of three (3) years of directly related administrative or secretarial experience.
  • Experience using Microsoft Office and office technology.

Core Competencies
Candidates must possess:
  • Strong written and verbal communication, interpersonal, and customer service skills.
  • Excellent organizational skills with strong attention to detail.
  • Ability to exercise initiative, independent judgment, and maintain confidentiality.
  • Ability to work both independently and collaboratively with diverse university constituents.
  • Basic mathematical proficiency and strong supervisory skills.

Technical Skills
Candidates must possess:
  • Proficiency with Microsoft Office applications, including Word, Excel, SharePoint, Teams, and Forms.
  • Familiarity with Canvas, spreadsheet software, and general office technology.
  • Knowledge of general office and basic bookkeeping procedures.
  • Ability to operate office equipment and adapt to new technologies and software applications.

Reasoning Ability
The position requires the ability to:
  • Exercise sound judgment and independent decision-making in new or unfamiliar situations.
  • Manage multiple priorities while maintaining accuracy and attention to detail.
  • Maintain confidentiality and professionalism when handling sensitive information.
  • Build and maintain positive working relationships with students, faculty, staff, and external partners.

PHYSICAL DEMANDS
This role requires the ability to:
  • Frequently sit, reach, communicate, and perform repetitive hand and wrist motions.
  • Occasionally stand, walk, stoop, bend, and lift or carry up to 5 pounds.
  • Perform work requiring close vision.
  • Maintain regular and predictable attendance.

WORK ENVIRONMENT
Work is performed in an environmentally controlled office setting.
ADDITIONAL INFORMATION
At Otterbein, our comprehensive benefits package helps you thrive both professionally and personally, offering:
  • Generous tuition benefits for you, your spouse or domestic partner, and your dependents
  • Four weeks of paid vacation to relax, recharge, and explore
  • 10 days of paid sick time to prioritize your health
  • 12 paid holidays plus bonus days throughout the year
  • Comprehensive medical, dental, and vision coverage for you and your family
  • Life insurance for added peace of mind
  • A defined contribution retirement plan to help you plan for the future
  • Wellness initiatives
  • And even more ways Otterbein supports your success.

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of level of difficulty.
Otterbein University's achievement of academic excellence depends on its commitment to inclusion and belonging. We welcome applications from all qualified candidates. Otterbein University is an EEO Employer.
To help attract a talented team, Otterbein offers a comprehensive benefits package to full-time faculty and staff.
Benefits at Otterbein include:
  • Tuition benefit for employee and their dependents
  • Accrue 4 weeks paid vacation and 10 days paid sick time per year
  • 12 paid holidays plus bonus days
  • Medical, dental, vision, life insurance for employee, dependents, or domestic partner
  • Disability
  • Defined contribution retirement plan
  • and much more

ABOUT OTTERBEIN UNIVERSITY:
ABOUT OTTERBEIN CAREERS and BENEFITS:

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