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Filing Assistant Jobs in Wellston, OH (NOW HIRING)

Don Wood Toyota

Office Assistant

Athens, OH · On-site

$13.25 - $17.50/hr

Answer phones, greet visitors, and direct inquiries to the right person Handle filing, data entry, and general recordkeeping Assist with scheduling and calendar management Sort and distribute mail ...

Don Wood Toyota

Office Assistant

Athens, OH

$14 - $15/hr

Answer phones, greet visitors, and direct inquiries to the right person Handle filing, data entry, and general recordkeeping Assist with scheduling and calendar management Sort and distribute mail ...

Ohio University

Student Office Assistant

Athens, OH · On-site

$11/hr

Handle, alphabetize and file confidential documents. Assist with routine office tasks; working with student files, retrieving online applications, run errands. Job Profile Duties/essential functions ...

MCS

Administrative Assistant II - OH

Piketon, OH · On-site

$14.50 - $19.50/hr

... files, documents, policies and procedures into the electronic records system Enters Purchase ... Assistants to coordinate workload as required May also perform some of the duties and functions of ...

Sonic

Assistant Manager

Athens, OH · On-site

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... files, records and all required documentation Reinforces a customer service mentality and ensures ...

Sonic

Assistant Manager

Jackson, OH

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... files, records and all required documentation Reinforces a customer service mentality and ensures ...

Sonic

Assistant Manager

Nelsonville, OH

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... files, records and all required documentation Reinforces a customer service mentality and ensures ...

Sonic Drive-In

Assistant Manager

Athens, OH · On-site

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... files, records and all required documentation • Reinforces a customer service mentality and ...

Sonic Drive-In

Assistant Manager

Nelsonville, OH · On-site

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... files, records and all required documentation • Reinforces a customer service mentality and ...

Sonic Drive-In

Assistant Manager

Jackson, OH · On-site

Being an Assistant Manager at a SONIC Drive-In restaurant is the cherry on top of a Strawberry ... files, records and all required documentation • Reinforces a customer service mentality and ...

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Filing Assistant information

What is a filing assistant?

Filing Assistants are administrative professionals responsible for organizing, maintaining, and retrieving paper and electronic files within an office or organization. They ensure that documents are properly labeled, stored, and easily accessible to authorized personnel. Filing Assistants may also be tasked with scanning documents, updating filing systems, and handling confidential information. Their role is essential in supporting efficient office operations and ensuring that important records are well-managed.

What are the key skills and qualifications needed to thrive as a filing assistant, and why are they important?

To thrive as a Filing Assistant, you need excellent organizational skills, attention to detail, and basic literacy, often supported by a high school diploma or equivalent. Familiarity with office equipment, filing systems (both physical and digital), and basic computer programs like Microsoft Office is typically required. Strong time management, reliability, and effective communication help you excel in maintaining orderly records and supporting team efficiency. These skills are crucial for ensuring accurate documentation, quick retrieval of information, and smooth administrative operations.

What are some common challenges filing assistants face, and how can they effectively manage them?

Filing Assistants often encounter challenges such as maintaining accuracy while handling large volumes of documents, organizing files for quick retrieval, and keeping up with both digital and paper filing systems. To manage these challenges, it’s important to develop strong attention to detail, use standardized naming conventions, and regularly audit files for completeness and order. Utilizing digital tools and collaborating closely with team members also helps streamline processes and ensures that records remain accurate and accessible.

What cities near Wellston, OH are hiring for Filing Assistant jobs?

Cities near Wellston, OH with the most Filing Assistant job openings:

Filing Assistant jobs near you
Infographic showing various Filing Assistant job openings in Wellston, OH as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 24% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Clerical Assistant - Temporary (Full Time)

Community action committee of pike county

Piketon, OH • On-site

$13.92/hr

Full-time

Re-posted 21 days ago

Key responsibilities

  • Schedule and complete enrollment appointments and assist with enrollment file audits.

  • Assist with home visits, recruitment activities, and maintaining child files.

  • Support health and nutrition activities by scheduling appointments, providing information on programs, and maintaining health files.

Job description

Description
The Clerical Assistant is responsible for intake of new applicants, scheduling enrollments, meeting with families, home visits, assisting with recruitment and other administrative support duties. This position is also responsible for assisting with auditing enrollment files, ChildPlus data entry, and maintenance of files. The Clerical Assistant would be required to have working knowledge of Community Action programs and services to provide resources to families. It would also be required to be knowledgeable of ODJFS and PFCC services, ECE requirements, and the Head Start Performance Standards. This position should provide excellent communication and build relationships with families to make families feel confident in the education and services their children will receive. Always completing accurate and detailed enrollments ensure a strong start to providing the level of excellence we expect in our program.
Functional Area: Enrollment/ERSEA Support
Estimated Effort: 70%
Responsibilities, Deliverables, Outcomes, and Expectations
  • Schedule and complete enrollment appointments
  • Assist with enrollment file audits
  • Complete home visits as needed
  • Assist with recruitment activities

Functional Area: Health/Nutrition Support
Estimated Effort: 15%
Responsibilities, Deliverables, Outcomes, and Expectations
  • Assist with answering phones as needed
  • Assist with scheduling health appointments for children as needed
  • Assist with setup of child health files for the Health/Nutrition Coordinator
  • Provide information and applications for Medicaid and WIC programs during enrollment
  • Assist with maintenance of child files

Functional Area: Administrative Support
Estimated Effort: 10%
Responsibilities, Deliverables, Outcomes, and Expectations
  • Answer enrollment calls
  • Filing
  • Scanning and data entry
  • Faxing

Functional Area: Other Program Support
Estimated Effort: 5%
Responsibilities, Deliverables, Outcomes, and Expectations
  • Encourage volunteerism and attendance at parent involvement activities
  • Notify the Family Services Coordinator if a family needs or requests special resources or services
  • Ensure general maintenance of the facility and supplies
  • Participate in program planning and ongoing monitoring
  • Responsible for reading and adhering to all agency policies and procedures
  • Responsible for understanding and following ODJFS/ODE licensing rules and Head Start Performance Standards
  • Maintain a pleasant demeanor, positive attitude, and willingness to be a committed team member
  • Foster teamwork and cooperation among coworkers to promote a positive work atmosphere
  • Maintain a courteous and professional demeanor with children and families, and represent CAC and the Early Childhood Program positively

Minimum Requirements
  • Education: High School Diploma or equivalent
  • Job-Related Experience:
    • Six months of clerical experience
    • Customer service experience
    • Strong written and verbal communication skills
    • Basic computer proficiency, including Microsoft Office
  • Other Requirements:
    • Completion of all ODJFS/ODE licensing and staff file requirements, including:
      • Physical exam and/or T-8(v) exam
      • Updated immunizations
      • Three references
      • Background checks (BCI and FBI)
      • 15 hours of related training per year
    • Signed Standards of Conduct Form
    • Valid Ohio Driver's License
    • Reliable transportation and up-to-date proof of insurance
    • Insurability under the agency's policy

Licenses, Certifications, and Accreditations
  • Valid Ohio Driver's License

Preferred Qualifications
  • One year of formal clerical training from a business or technical program
  • One year of experience working with low-income families
  • One year of experience in Early Childhood Programs

Working Conditions
  • Majority of time is spent in a well-lit office environment
  • Must be able to lift up to 40 pounds, stoop, and bend to interact with children at their level
  • Occasional local and regional travel, including overnight stays, for professional development
  • Occasional home visits and classroom assistance required
  • Involves managing multiple, sometimes competing priorities
  • May involve moderate levels of stress

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