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Export Documents Jobs (NOW HIRING)

Rhenus Group

Ocean Export Coordinator

Des Plaines, IL · On-site

$21.50 - $28.75/hr

Prepare, review, and process export documentation including Bills of Lading (HBL/MBL), commercial shipping documents, certificates of origin, insurance certificates, and related export documentation.

Staff Solve

Ocean Export Manager - 77073

Houston, TX

Documentation & Compliance: Prepare, review, and manage export documentation (Bills of Lading, Commercial Invoices, Packing Lists, Certificates of Origin, etc.) in accordance with international trade ...

Tranco Global

Ocean Export Coordinator - Seattle

Seattle, WA · On-site

$25 - $33.50/hr

Prepare and process export documentation, including bills of lading, invoices, and certificates of origin. * Ensure compliance with international trade regulations and company policies. * Utilize ...

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How much do export documents jobs pay per hour?

As of Jul 3, 2026, the average hourly pay for export documents in the United States is $30.59, according to ZipRecruiter salary data. Most workers in this role earn between $23.80 and $34.86 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Export Documents Specialist, and why are they important?

To thrive as an Export Documents Specialist, you need detailed knowledge of international trade regulations, shipping documentation, and export compliance, often supported by a background in logistics or international business. Familiarity with trade management software, ERP systems, and certifications such as Certified Export Specialist (CES) are commonly required. Strong organizational skills, attention to detail, and effective communication are essential soft skills for coordinating with clients, freight forwarders, and regulatory agencies. These skills ensure accurate and timely export documentation, minimize compliance risks, and facilitate smooth global shipments.

What are export documents?

Export documents are official papers required in international trade to ensure the legal and efficient movement of goods between countries. These documents include invoices, packing lists, certificates of origin, export licenses, and shipping documents such as bills of lading. Each document serves a specific purpose, such as verifying the contents of a shipment, proving ownership, or complying with customs regulations. Proper preparation and handling of export documents are crucial to avoid delays, fines, or the seizure of goods. The exact documents needed can vary depending on the type of product, the destination country, and trade agreements.

What is the difference between Export Documents vs Export Compliance Specialist?

AspectExport DocumentsExport Compliance Specialist
CredentialsTypically requires knowledge of shipping and documentation proceduresRequires knowledge of export laws, regulations, and compliance standards
Work EnvironmentInvolves preparing and managing export paperwork, often in logistics or shipping departmentsFocuses on ensuring adherence to export regulations, often in compliance or legal teams
Industry UsageCommonly used in logistics, freight forwarding, and shipping companiesUsed across industries with international trade, including manufacturing and distribution

Export Documents primarily handle the preparation and management of shipping paperwork for international shipments. In contrast, Export Compliance Specialists focus on ensuring that export activities adhere to legal and regulatory standards. While both roles support international trade, Export Documents are more operational, whereas Export Compliance Specialists are compliance-focused, often working closely with legal and regulatory teams.

What are some common challenges faced in an Export Documents role, and how can they be managed effectively?

Professionals in Export Documents often encounter challenges such as managing tight shipping deadlines, ensuring the accuracy of complex documentation, and navigating ever-changing international regulations. Attention to detail and strong organizational skills are essential to avoid costly delays or compliance issues. Collaboration with logistics teams, freight forwarders, and customs brokers is frequent, making clear communication crucial. Staying updated with trade laws and using document management software can also help streamline the process and minimize errors.
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Export Documents jobs near you
Infographic showing various Export Documents job openings in the United States as of June 2026, with employment types broken down into 9% Full Time, and 91% Part Time. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution, with an average salary of $63,634 per year, or $30.6 per hour.
Export/Import Documentation Coordinator (Bilingual- English/Spanish)

Export/Import Documentation Coordinator (Bilingual- English/Spanish)

ARMADA

Maitland, FL • On-site

$43K/yr

Full-time

Posted 18 days ago

Job description

This position is for ATEC Logistics LLC, a subsidiary of Armada. Founded in 1989 and based in Maitland, Florida, ATEC (www.atecsystems.com) is a logistics provider with expertise in the areas of global ocean shipping, export documentation, and order management services.

SUMMARY

ATEC is presently in search of a Documentation Coordinator responsible for the preparation and processing of documents related to export and import shipments. This role encompasses the processing of AES / ISF filings and export documentation, which includes the shipper’s letter of instructions and Certificates of Origin; reviewing and approving the Bill of Lading; and ensuring adherence to all departmental regulations concerning U.S. and International export laws and requirements.

The ideal candidate must demonstrate exceptional attention to detail, strong communication abilities, and effective problem-solving skills. Additionally, fostering positive working relationships through proactive service is of equal importance. The salary for this position is $43,800 and requires employees to work onsite 5 days per week.

RESPONSIBILITIES

  • Create, review and provide approval for all Bill of Ladings
  • Create and/or review import and export documentation to ensure compliance and accuracy
  • Ensure that the export process is following and complying with Customs and all Federal agencies
  • Process all inquiries in a timely and professional manner
  • Effectively resolve problems by utilizing internal and external resources and by determining the best course of action

EDUCATION AND EXPERIENCE REQUIREMENTS

Minimum:

  • 1-5 years working experience of Ocean Export/Import documentation and regulations
  • Bi-lingual English/Spanish (Fluent Verbal & Written) is a must

Preferred:

  • Bachelor’s Degree preferred
  • Excellent Excel Skills: Proficiency in Microsoft Excel and other Microsoft suite programs. 
  • Excellent communication and organizational skills
  • Must be detail oriented, multitasking and able to prioritize
  • Ability to solve problems and follow up with issues
  • Outstanding attention to detail and follow instructions

LANGUAGE AND TECHNICAL SKILLS REQUIREMENTS

  • Outstanding Work Ethic: Demonstrated commitment to responsibility, punctuality, and reliability.
  • Excellent communication skills, including listening, written, oral, and demonstrated group presentation.   
  • Fluent in English and Spanish (Written and Verbal): Ability to communicate effectively in both languages.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 

Work is usually performed in an office environment with normal noise levels. Involves prolonged sitting and computer/phone usage. 

DISCLAIMER

This job description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development and compensation. As such, the incumbent may perform other duties and responsibilities as required. Its contents imply no contractual obligation and may be changed by the company at any time.

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