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Export Documents Jobs (NOW HIRING)

Hammes Staffing

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Export Specialist

Ladson, SC · On-site

$52K - $62K/yr

This role is responsible for coordinating shipments, preparing export documentation, working with carriers and vendors, and ensuring freight moves efficiently and in compliance with customs and ...

New

OFI

Export Documentation Specialist

Fresno, CA

$22 - $28/hr

Identify and resolve discrepancies in export documents to avoid delays or penalties * Maintain organized and accurate records of export documentation * Stay up to date with changes in export ...

OFI

Export Documentation Specialist

Chicago, IL

$22 - $28/hr

Identify and resolve discrepancies in export documents to avoid delays or penalties * Maintain organized and accurate records of export documentation * Stay up to date with changes in export ...

Ferrari Express Inc

EXPORT CLERK

Miami, FL · On-site

The Export Clerk prepares customs documentation and ensures that shipments meet all applicable laws to facilitate the export of goods. This role involves processing export documentation according to ...

Specialty Foods Group

Global Export Manager

Delphi, IN · On-site

This leader will ensure timely, compliant international shipments; own export documentation; manage country-specific regulatory requirements; and lead a team of Export Clerks to successfully complete ...

Walker SCM

Ocean Export Specialist

CA · On-site

Summary Set-up, prepare and handle A to Z of ocean export files and documents associated with Ocean export transactions; request bookings and spot rate requests according to established company ...

OCEANAIR Inc

Ocean Export Agent

Peabody, MA · On-site

$19.23 - $28.46/hr

Basic knowledge of export documentation and international shipping processes * Familiarity with Microsoft Office and ability to learn new systems (TMS) * Strong organizational skills and attention to ...

BDG INTERNATIONAL INC

Air Export Account Lead

Elgin, IL · On-site

$45K - $59K/yr

Document Preparation: Creating and processing essential export documents, including airway bills, commercial invoices, and packing lists. Freight Forwarder Coordination: Working with freight ...

Cavalier Logistics

A well-qualified Air Export Agent will process and execute the transportation documents for export cargo consignments while both exceeding the client's service requests and ensuring maximum ...

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Export Documents information

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How much do export documents jobs pay per hour?

As of Aug 14, 2026, the average hourly pay for export documents in the United States is $30.59, according to ZipRecruiter salary data. Most workers in this role earn between $23.80 and $34.86 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an export documents specialist, and why are they important?

To thrive as an Export Documents Specialist, you need detailed knowledge of international trade regulations, shipping documentation, and export compliance, often supported by a background in logistics or international business. Familiarity with trade management software, ERP systems, and certifications such as Certified Export Specialist (CES) are commonly required. Strong organizational skills, attention to detail, and effective communication are essential soft skills for coordinating with clients, freight forwarders, and regulatory agencies. These skills ensure accurate and timely export documentation, minimize compliance risks, and facilitate smooth global shipments.

What are export documents?

Export documents are official papers required in international trade to ensure the legal and efficient movement of goods between countries. These documents include invoices, packing lists, certificates of origin, export licenses, and shipping documents such as bills of lading. Each document serves a specific purpose, such as verifying the contents of a shipment, proving ownership, or complying with customs regulations. Proper preparation and handling of export documents are crucial to avoid delays, fines, or the seizure of goods. The exact documents needed can vary depending on the type of product, the destination country, and trade agreements.

How can I become an export documents specialist?

To become an export documents specialist, you typically need a high school diploma or equivalent, along with knowledge of international trade procedures and documentation such as bills of lading, commercial invoices, and export licenses. Relevant skills include attention to detail, familiarity with trade software, and understanding customs regulations; certifications like the Certified Export Specialist (CES) can enhance job prospects.

What is the difference between Export Documents vs Export Compliance Specialist?

AspectExport DocumentsExport Compliance Specialist
CredentialsTypically requires knowledge of shipping and documentation proceduresRequires knowledge of export laws, regulations, and compliance standards
Work EnvironmentInvolves preparing and managing export paperwork, often in logistics or shipping departmentsFocuses on ensuring adherence to export regulations, often in compliance or legal teams
Industry UsageCommonly used in logistics, freight forwarding, and shipping companiesUsed across industries with international trade, including manufacturing and distribution

Export Documents primarily handle the preparation and management of shipping paperwork for international shipments. In contrast, Export Compliance Specialists focus on ensuring that export activities adhere to legal and regulatory standards. While both roles support international trade, Export Documents are more operational, whereas Export Compliance Specialists are compliance-focused, often working closely with legal and regulatory teams.

What are some common challenges faced in an export documents role, and how can they be managed effectively?

Professionals in Export Documents often encounter challenges such as managing tight shipping deadlines, ensuring the accuracy of complex documentation, and navigating ever-changing international regulations. Attention to detail and strong organizational skills are essential to avoid costly delays or compliance issues. Collaboration with logistics teams, freight forwarders, and customs brokers is frequent, making clear communication crucial. Staying updated with trade laws and using document management software can also help streamline the process and minimize errors.
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Export Documents jobs near you
Infographic showing various Export Documents job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 26% Part Time, and 2% Contract. Highlights an 95% Physical, 2% Hybrid, and 3% Remote job distribution, with an average salary of $63,634 per year, or $30.6 per hour.

Export Documentation Specialist

Agile Cold Storage

Joliet, IL • On-site

Full-time

Posted 22 days ago

Job description

The export documentation specialist is responsible for preparing and managing all necessary paperwork for exporting perishable goods stored in cold storage facilities, ensuring compliance with international trade regulations, customs requirements, and proper documentation for the safe transportation of temperature-sensitive products, while coordinating with internal departments and external parties to facilitate smooth export processes.

The points below describe the responsibilities of the position, however, the most important skills required for this position are strong computer skills, attention to detail, high level of organization, and willingness to learn. The regulatory information and documentation process will be covered during training.

Key responsibilities:

  • Document preparation:
    • Create and review all export documents including packing lists, bills of lading, USDA Export Health Certificates, and other required documentation based on destination country regulations.
    • Accurately input product details, quantities, weights, and shipping information into export documents.
    • Verify compliance with USDA and destination country export regulations.
  • Coordination with external customers:
    • Collaborate with cold storage warehouse staff to gather accurate product information for export documentation.
    • Communicate with external customers to provide necessary export documents.
    • Coordinate with product suppliers to gather customer details and export requirements.
  • Compliance and quality control:
    • Maintain updated knowledge of international trade regulations, customs procedures, and export control laws applicable to cold storage goods.
    • Monitor and track export shipments to ensure all documents are signed prior to vessel departure dates.
    • Conduct thorough document checks to identify and rectify any errors or discrepancies and report them to management.
  • Recordkeeping and reporting:
    • Maintain organized digital and physical files of all export documents and related correspondence.
    • Generate reports on export activities, including shipment tracking and compliance status.
  • Required skills:
    • Ability to learn and apply Agile Export Process to create and maintain the high level of documentation accuracy that our customers expect.
    • Requires an extremely high level of organization and continuous follow-up of outstanding documents.
    • Excellent attention to detail and accuracy in data entry.
    • Proficiency in Microsoft Office Suite and Adobe Pro.
    • Strong communication and interpersonal skills to collaborate with internal departments and external customers.


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