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Executive Support Jobs in Alabama (NOW HIRING)

VIP Personnel, Inc.

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Firm Administrator

Birmingham, AL · On-site

$60K - $72K/yr

The Firm Administrator will support the daily operations of the Managing Members. Review and update complex documents, calendar management, executive correspondence, and meeting prep. Oversee daily ...

Career Personnel

Legal Secretary

Montgomery, AL

$43K - $59K/yr

The ideal candidate will have experience in corporate and tax law or possess exceptional executive support skills, including outstanding typing accuracy and speed, excellent communication abilities ...

Landing

Operations Coordinator

Birmingham, AL · On-site

$55K - $65K/yr

This is a hands-on role at the intersection of executive support, cross-functional coordination, vendor management, and day-to-day operations - the kind of role where no two days look the same, and ...

4pconsultinginc

Administrative Assistant III

Birmingham, AL · On-site

$16.75 - $22.75/hr

Executive Support & Coordination * Provide advanced administrative leadership to department heads and project teams. * Independently manage calendars, appointments, and meeting logistics ...

Addison Group

Executive Assistant

Birmingham, AL · On-site

$100K - $110K/yr

Support strategic initiatives and special projects while tracking timelines, deliverables, and key milestones. * Process executive expenses, invoices, and provide general administrative support.

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All JobsSupport JobsExecutive Support JobsExecutive Support Jobs in Alabama

Executive Support information

See Alabama salary details

$24K

$84.8K

$166.8K

How much do executive support jobs pay per year?

As of Aug 14, 2026, the average yearly pay for executive support in Alabama is $84,795.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,600.00 and $109,200.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an executive support professional?

To thrive as an Executive Support professional, you need excellent organizational skills, attention to detail, and a solid understanding of office administration, typically supported by experience or a relevant certification. Proficiency with calendar management tools, Microsoft Office Suite, and collaboration platforms like Zoom or Slack is essential. Outstanding communication, discretion, and problem-solving abilities are soft skills that differentiate top performers in this role. These skills ensure executives are efficiently supported, confidential information is handled appropriately, and daily operations run smoothly.

What qualifies as executive support?

Executive support involves providing administrative assistance to high-level managers or executives, including managing schedules, handling correspondence, preparing reports, and coordinating meetings. Strong organizational skills, proficiency with office software, and discretion are essential for this role.

What are some common challenges faced by professionals in executive support roles and how can they be managed?

Professionals in Executive Support roles often encounter challenges such as managing competing priorities, handling confidential information, and adapting to rapidly changing schedules. Strong organizational skills and clear communication are key to balancing multiple tasks and deadlines. Building a proactive relationship with the executive, anticipating needs, and leveraging technology for scheduling and task management can help address these challenges. Additionally, maintaining discretion and professionalism is crucial when dealing with sensitive information.

What is executive support?

Executive support roles involve providing high-level administrative assistance to executives or senior managers within an organization. Tasks typically include managing schedules, organizing meetings, handling correspondence, preparing reports, and coordinating travel arrangements. Executive support professionals often act as a gatekeeper for their executive, ensuring priorities are managed efficiently and confidential information is handled securely. Strong communication, organizational, and problem-solving skills are essential for success in this role.

What qualifications do you need to be an executive support?

To be an executive support professional, candidates typically need a high school diploma or equivalent, with many roles preferring an associate's or bachelor's degree in business, administration, or related fields. Strong organizational, communication, and computer skills, along with proficiency in office software and experience in administrative tasks, are essential qualifications for this role.

What is the difference between Executive Support vs Administrative Assistant?

AspectExecutive SupportAdministrative Assistant
Required CredentialsTypically high school diploma; some roles prefer associate or bachelor’s degreeHigh school diploma or equivalent; some roles may prefer post-secondary education
Work EnvironmentCorporate offices, executive suites, or remote settingsOffice settings, reception areas, or remote work
Employer & Industry UsageUsed across industries to support executives and senior managersCommon in various industries to support daily office functions
Common Search & Comparison IntentFocuses on supporting high-level executives with complex tasksFocuses on general administrative tasks and office support

Executive Support roles typically involve assisting top-level executives with complex scheduling, communication, and project management, often requiring specialized skills. Administrative Assistants handle broader office duties, including clerical tasks and general support. While both roles require organizational skills, Executive Support positions usually demand more experience and specific credentials.

What are the most commonly searched types of Support jobs in Alabama?

The most popular types of Support jobs in Alabama are:

What are popular job titles related to Executive Support jobs in Alabama?

For Executive Support jobs in Alabama, the most frequently searched job titles are:

What job categories do people searching Executive Support jobs in Alabama look for?

The top searched job categories for Executive Support jobs in Alabama are:

What cities in Alabama are hiring for Executive Support jobs?

Cities in Alabama with the most Executive Support job openings:

Executive Support jobs near you
Infographic showing various Executive Support job openings in Alabama as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 24% Part Time, and 4% Contract. Highlights an 91% Physical, 2% Hybrid, and 7% Remote job distribution, with an average salary of $84,795 per year, or $40.8 per hour.

Executive Assistant

Quanta Power Solutions, LLC

Birmingham, AL • On-site

Other

Medical, Retirement, PTO

Re-posted 21 days ago

Job description

About Us
Quanta Power Solutions brings together the industry-leading capabilities and resources of Quanta's operating companies to deliver complete EPC solutions. Our integrated approach spans power generation, battery energy storage, renewables, transmission, substation, and underground infrastructure - from concept to commissioning, we execute complex power infrastructure projects with the speed, certainty, and operational excellence our customers depend on.
At Quanta Power Solutions, we are driven by a culture of safety, integrity, and disciplined execution - and we're building a team that shares that commitment.
About this Role
Quanta Power Solutions is seeking an exceptional Executive Administrative Assistant to serve as a trusted partner to the President & COO of a multi-billion North American energy business. This is a high-visibility, high-impact role that goes well beyond traditional administrative support - it operates at the intersection of executive office management, stakeholder engagement, and business operations.
The ideal candidate is a seasoned professional who brings exceptional judgment, discretion, and organizational mastery to one of the most demanding and rewarding roles in the organization. You will serve as an extension of the executive - anticipating needs, removing friction, and ensuring the President can operate at full capacity across a fast-moving, geographically dispersed business. This role requires someone who is proactive rather than reactive, poised under pressure, and deeply reliable across both professional and personal matters.
What You'll Do
Executive Calendar & Priority Management
  • Own the President's calendar end-to-end, managing competing demands with a forward-looking view weeks and months in advance
  • Proactively identify and resolve scheduling conflicts, aligning commitments with business objectives without requiring executive direction
  • Serve as gatekeeper and first point of contact for all inbound communications to the executive office, triaging and escalating with sound judgment

Travel & Logistics Coordination
  • Manage all domestic and international travel, including extensive private aviation coordination - scheduling flights, FBO logistics, ground transportation, customs documentation, and real-time itinerary adjustments
  • Develop comprehensive travel itineraries that account for business objectives, time zones, security protocols, and last-minute changes
  • Serve as the primary point of contact during executive travel to resolve logistical issues in real time
  • Manage expense reporting and reimbursements in compliance with company policy

Communications & Stakeholder Engagement
  • Draft, review, and manage executive correspondence with internal and external stakeholders, including board members, customers, investors, and senior leadership
  • Act as a delegated representative of the President in communications, exercising judgment within established authority
  • Coordinate responses to surveys, media inquiries, and formal information requests on behalf of the executive office

Meeting & Event Facilitation
  • Organize and facilitate meetings with internal leadership, board members, customers, and external executives
  • Prepare thorough briefing packages prior to key engagements - including company profiles, attendee backgrounds, talking points, and relevant financial or operational context
  • Develop agendas, presentations, and supporting materials; manage follow-up action tracking and accountability
  • Plan and execute conferences, leadership meetings, planning sessions, and other executive engagements in collaboration with cross-functional teams

Executive Office Operations
  • Monitor and manage the President's email, drafting responses and preparing weekly planning documents to ensure continuity and anticipation of priorities
  • Track commitments and action items made by the executive across meetings, travel, and engagements, providing follow-up accountability without prompting
  • Design and maintain electronic and physical filing systems for corporate documents, records, and executive materials
  • Support board-level coordination, including logistics, materials preparation, and liaison with the corporate secretary or General Counsel's office as needed
  • Support onboarding of new department hires as needed
  • Ensure adherence to internal standards, policies, and procedures

Research & Decision Support
  • Research, compile, and analyze data to support executive decision-making and operational planning
  • Lead and coordinate special projects and executive initiatives in support of operational objectives

Executive Support - Professional & Personal
In keeping with the nature of a senior executive role, provide occasional support for personal scheduling, household coordination, and related logistics as needed, exercising the same level of discretion and professionalism applied to all executive matters.
What You'll Bring
Qualifications
Required Qualifications
  • Bachelor's degree strongly preferred; equivalent professional experience considered
  • 8+ years of experience providing administrative support to C-Suite executives, with demonstrated experience supporting a President, CEO, or equivalent
  • Exceptional written and verbal communication skills, including the ability to draft executive-level correspondence independently
  • Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and digital collaboration tools
  • Demonstrated ability to exercise independent judgment in ambiguous and fast-moving situations
  • High emotional intelligence and polished professional presence when interfacing with board members, customers, and senior executives
  • Absolute discretion and confidentiality across all matters - financial, personnel, strategic, operational, and personal
  • Ability to manage multiple high priority demands simultaneously without loss of quality or composure

Preferred Qualifications
  • Experience supporting executives with private aviation travel and complex, multi-leg international itineraries
  • Background in energy, infrastructure, construction, utilities, or related industries
  • Experience interfacing with boards of directors, executive committees, and external stakeholders at the enterprise level

What You'll Get
  • Competitive Compensation
  • Weekly Pay
  • 401(k) Retirement Plan
  • Holiday Pay
  • Paid Time Off (PTO)
  • Comprehensive Health Coverage
  • Pet Insurance
  • Employee Assistance Program (EAP)
  • Professional Development
  • Tuition Assistance
  • Employee Discount Program

Equal Opportunity Employer
All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, national origin or ancestry, sex (including gender, pregnancy, sexual orientation, and/or gender identity), age, disability, genetic information, veteran status, and/or any other basis protected by applicable federal, state or local law.
We are an Equal Opportunity Employer, including disability and protected veteran status.
We prohibit all types of discrimination and are committed to providing access and equal opportunity for individuals with disabilities. For additional information or if reasonable accommodation is needed to participate in the job application, interview, or hiring processes or to perform the essential functions of a position, please contact us the Company's Human Resources department.

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