Executive Assistant Ll Jobs (NOW HIRING)

Executive Assistant

📍 Boca Raton, FL

🏢 100% Onsite

🕒 Full-Time

What You'll Do

• Provide direct support to the CEO and executive leadership team
• Manage complex calendars, meetings, and executive scheduling
• Coordinate domestic and international travel arrangements
• Prepare presentations, reports, correspondence, and board materials
• Track projects, deadlines, and key business initiatives
• Serve as a liaison between executives, employees, customers, and external stakeholders
• Handle confidential information with professionalism and discretion
• Support executive meetings, events, and special projects

What We're Looking For

• 10+ years of Executive Assistant experience supporting senior leaders or C-suite executives
• 3+ years of project management or project coordination experience
• Proven experience managing multiple executive calendars
• Strong travel coordination experience, including complex itineraries
• Advanced Microsoft Office skills (Outlook, Teams, PowerPoint, Excel, Word)
• Exceptional organization, communication, and multitasking abilities
• Ability to work independently in a fast-paced, high-visibility environment
• Strong judgment and discretion with confidential information

Why Join?

• Direct partnership with the CEO of a growing aviation services company
• High-impact role with exposure to executive decision-making
• Opportunity to lead meaningful projects and strategic initiatives
• Long-term growth potential within the organization
• Dynamic environment where no two days are the same

Ideal Backgrounds Executive Assistant | senior Executive Assistant | C-Suite Executive Assistant | Chief Executive Assistant | Executive Coordinator | Executive Business Partner | Office Manager | Project Coordinator

Must-Have Experience ✅ 10+ years supporting executives

✅ Multi-calendar management

✅ Executive travel coordination

✅ Project management experience

✅ Able to work onsite daily in Boca Raton, FL

This is a Contract to Hire position based out of Boca Raton, FL.

The pay range for this position is $35.00 - $40.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Boca Raton,FL.

This position is anticipated to close on Jul 24, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.