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$64.5K

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How much do executive assistant coo jobs pay per year?

As of Jun 10, 2026, the average yearly pay for executive assistant coo in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What are Executive Assistant COOs?

An Executive Assistant COO is a professional who supports the Chief Operating Officer (COO) by managing schedules, communications, and administrative tasks. This role often serves as a bridge between the COO and other departments, ensuring that operations run smoothly and efficiently. Executive Assistant COOs handle confidential information, coordinate meetings, prepare reports, and may even oversee specific projects. They play a key role in helping the COO focus on strategic priorities by managing day-to-day operational details.

What are some common challenges faced by an Executive Assistant supporting a COO, and how can they be addressed?

An Executive Assistant to the COO often manages complex schedules, coordinates high-priority meetings, and facilitates communication across multiple departments. A key challenge is balancing shifting priorities and urgent requests while maintaining attention to detail. To address this, strong organizational skills, proactive communication, and the ability to anticipate the COO’s needs are essential. Building strong relationships with team members and stakeholders also helps streamline workflow and resolve issues efficiently.

What is the difference between Executive Assistant Coo vs Chief Operating Officer?

AspectExecutive Assistant CooChief Operating Officer
CredentialsTypically requires administrative experience, sometimes certifications in office managementRequires extensive leadership experience, often with a degree in business or related field
Work EnvironmentSupports COO or executive team, works in office settingsLeads operational functions, involved in strategic planning
Employer & Industry UsageUsed in corporate, tech, and startup environmentsCommon in large corporations across industries
Search & Comparison IntentPeople comparing administrative roles with executive leadershipIndividuals seeking senior operational leadership roles

The Executive Assistant Coo primarily provides high-level administrative support to the COO, focusing on scheduling, communication, and project coordination. In contrast, the Chief Operating Officer is a senior executive responsible for overseeing company operations and strategic initiatives. While both roles are integral to organizational success, they differ significantly in responsibilities, credentials, and leadership scope.

What are the key skills and qualifications needed to thrive as an Executive Assistant to the COO, and why are they important?

To thrive as an Executive Assistant to the COO, you need strong organizational abilities, attention to detail, and experience in executive-level administrative support, often with a degree in business administration or a related field. Familiarity with office productivity software such as Microsoft Office Suite, calendar management tools, and videoconferencing platforms is crucial. Exceptional communication, discretion, and proactive problem-solving are the soft skills that distinguish top performers in this role. These abilities ensure seamless operations, protect confidential information, and enable the COO to focus on strategic priorities.
More about Executive Assistant Coo jobs
What cities are hiring for Executive Assistant Coo jobs? Cities with the most Executive Assistant Coo job openings:
What job categories do people searching Executive Assistant Coo jobs look for? The top searched job categories for Executive Assistant Coo jobs are:
Executive Assistant Coo jobs near you
Infographic showing various Executive Assistant Coo job openings in the United States as of June 2026, with employment types broken down into 97% Full Time, 1% Temporary, and 2% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant-Chief Operating Officer

Davidson Transit Organization

Madison, TN • Hybrid

Other

Posted 16 days ago

Job description

Title: Executive Assistant to the Chief Operating Officer (COO)
Purpose: This position is responsible for managing the Office of the COO, providing executive-level administrative support to the Chief Operating Officer.
Reports to: Chief Operating Officer
Job Title: Executive Assistant to the Chief Operating Officer
The Executive Assistant to the Chief Operating Officer (COO) provides high-level administrative and operational support in a dynamic, fast paced and changing environment. This position plays a critical role in ensuring the efficient operation of the COO's office and helps coordinate activities across the agency and the various departments within the WeGo agency. The ideal candidate is proactive, highly organized, and capable of handling sensitive information with discretion and in a timely manner. This candidate should also be creative in how they approach their work assignments and be willing to explore and use innovative methods to achieve outcomes. This is an in-office role with occasional work from home with prior authorization.
Key Areas of Responsibilities:
Executive Support & Strategic Coordination
  • Manage the COO's complex calendar, including prioritizing meetings, scheduling internal and external appointments, coordinating travel, and preparing briefing materials.
  • Support the COO in organizing, documenting, and following up on key operational initiatives, meetings, and strategic projects.
  • Serve as a liaison between the COO and senior leadership, operations staff, administrative assistants, and external partners.
Project & Information Management
  • Assist with the coordination and tracking of cross-departmental projects led or sponsored by the COO, including timelines, milestones, and deliverables.
  • Develop and maintain a centralized system for organizing key operational documents, internal processes, and transition materials.
  • Monitor deadlines and deliverables and prompt follow-up to ensure accountability and momentum on agency initiatives.
Communication & Internal Engagement
  • Draft clear, professional correspondence, internal memos, presentations, and talking points on behalf of the COO.
  • Support preparation for Board and executive leadership meetings, including agenda creation and follow-up tracking.
  • Attend key meetings as requested to capture notes, action items, and ensure continuity across workstreams.
Labor & Administrative Operations
  • Coordinate grievance tracking and communication with Local Union representatives; as needed; maintain accurate digital files for all labor documentation.
  • Partner with HR, Operations, and other Administrative staff to support internal processes such as onboarding, recognition programs, or committee coordination.
  • Organize logistics such as catering, event space setup, and meeting materials as needed for operational planning sessions or recognition events.
Culture & Engagement Support
  • Serve as an internal ambassador for WeGo's employee experience by supporting key engagement, culture, and recognition initiatives.
  • Provide administrative and logistical support for internal committees (e.g., Employee Engagement, Safety Committee Meetings, etc.), including scheduling, preparing agendas, capturing notes, and coordinating follow-up items.
  • Assist in the coordination of all-staff meetings, internal events, and culture-building activities.
  • Collaborate with HR and Communications to help ensure that internal messaging reflects WeGo's values and operational priorities
Skills & Qualifications
  • Excellent organizational, planning, and time-management skills, with strong attention to detail.
  • Strong written and verbal communication skills, with the ability to tailor tone and content to varied audiences.
  • High emotional intelligence, confidentiality, and discretion in handling sensitive matters.
  • Demonstrated ability to take initiative, anticipate needs, and solve problems in a fast-paced and evolving environment.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with collaboration/project management tools like SharePoint, and Teams preferred.
  • Experience in public transit, public service, or unionized environments is a plus.
  • Ability to work independently and collaboratively across diverse teams and stakeholders.
Physical requirements with or without reasonable accommodations:
Physical activity includes but is not limited to:
  • Sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping, holding, clarity of vision, speaking, listening, and repetitive motion of hands
  • Must be able to operate office equipment, including but not limited to a telephone system, typewriter, computer system, printer, copy machine, facsimile machine, and calculator

This role is ideal for someone who thrives in an operationally complex environment, values public service, and wants to contribute meaningfully to the success of WeGo's leadership and team culture.

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