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Executive Assistant To Coo Jobs (NOW HIRING)

TriSearch

Executive Assistant to COO

Manhattan, NY

$125K - $150K/yr

Executive Assistant to COO Location: New York, NY ( On-site, 5 days per week) Position Type: Full-time Compensation : $125k - $150k The Opportunity We are seeking a highly polished, proactive, and ...

BluZinc

Executive Assistant to CEO + AI

Fort Lauderdale, FL · On-site +1

$120K - $150K/yr

Senior Executive Assistant job opening, to CEO Founder who has a proven COO and CMO on their team.Remote based, reporting to a Founder/CEO of a >$100MM+ high-growth D2C company.The CEO is looking for ...

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$64.5K

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How much do executive assistant to coo jobs pay per year?

As of Jul 13, 2026, the average yearly pay for executive assistant to coo in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Executive Assistant to a COO, and why are they important?

To thrive as an Executive Assistant to a COO, you need exceptional organizational skills, attention to detail, and experience in administrative support, often backed by a relevant degree or professional training. Proficiency with office productivity software (such as Microsoft Office Suite), calendar and travel management tools, and familiarity with project management systems are typically required. Outstanding communication, discretion, and proactive problem-solving are vital soft skills that set top candidates apart. These skills and qualities are crucial for effectively supporting high-level executives, ensuring smooth operations, and maintaining confidentiality in a fast-paced corporate environment.

What is an executive assistant to the COO?

An executive assistant to the COO provides high-level administrative support to the Chief Operating Officer, managing schedules, coordinating meetings, preparing reports, and handling communication. The role often requires strong organizational skills, proficiency with office software, and the ability to handle sensitive information efficiently.

What is the difference between Executive Assistant To Coo vs Executive Assistant To CEO?

AspectExecutive Assistant To CooExecutive Assistant To CEO
Primary FocusSupporting Chief Operating Officer in daily operations and strategic initiativesSupporting Chief Executive Officer in overall company leadership and decision-making
Work EnvironmentOperations, internal departments, cross-functional teamsExecutive office, boardrooms, external stakeholders
Required SkillsOperational knowledge, project management, communicationLeadership support, strategic planning, high-level communication
CertificationsTypically none required, but administrative certifications helpfulTypically none required, but executive assistant certifications beneficial

Both roles involve high-level administrative support, but the Executive Assistant To Coo focuses on operational functions supporting the COO, while the Executive Assistant To CEO supports overall company leadership. The roles differ mainly in scope and focus, aligning with the executive they assist.

What are some common challenges Executive Assistants to the COO face, and how can they effectively manage them?

Executive Assistants to the COO often juggle fast-paced schedules, last-minute changes, and high-priority requests from multiple stakeholders. Managing conflicting deadlines and maintaining clear communication between departments can be challenging. Success in this role relies on strong organizational skills, adaptability, and proactive problem-solving. Building a close working relationship with the COO and understanding their priorities can help anticipate needs and ensure smooth operations.

What is an Executive Assistant to COO?

An Executive Assistant to the Chief Operating Officer (COO) is a professional who provides high-level administrative and organizational support to the COO of a company. Their duties often include managing schedules, coordinating meetings, handling communications, preparing reports, and assisting with special projects. This role requires discretion, strong communication skills, and the ability to anticipate the needs of the COO to help the organization run smoothly. Executive Assistants to COOs often act as a key liaison between the COO and other staff or external partners.

Can an executive assistant become a COO?

An executive assistant can potentially advance to a COO role, but it typically requires gaining extensive experience in management, operations, and leadership. Many COOs have backgrounds in senior management or executive roles, and transitioning from an assistant position often involves acquiring relevant skills, certifications, and a track record of strategic decision-making.

What jobs can I transition to from executive assistant?

An Executive Assistant can transition to roles such as Office Manager, Project Coordinator, Operations Manager, or Executive Coordinator, leveraging skills in organization, communication, and time management. These positions often require familiarity with office software, scheduling tools, and strong interpersonal skills, making the transition feasible with relevant experience or additional training.

What is a typical COO salary?

A typical salary for a Chief Operating Officer (COO) varies widely based on industry, company size, and location, but generally ranges from $150,000 to over $300,000 annually. Executive assistants to COOs often earn between $60,000 and $90,000, depending on experience and organization size.
More about Executive Assistant To Coo jobs
What cities are hiring for Executive Assistant To Coo jobs? Cities with the most Executive Assistant To Coo job openings:
What states have the most Executive Assistant To Coo jobs? States with the most job openings for Executive Assistant To Coo jobs include:
What job categories do people searching Executive Assistant To Coo jobs look for? The top searched job categories for Executive Assistant To Coo jobs are:
Executive Assistant To Coo jobs near you
Infographic showing various Executive Assistant To Coo job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 99% Physical, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant-Chief Operating Officer

Davidson Transit Organization

Madison, TN • On-site

Other

Re-posted 19 days ago

Job description

Title: Executive Assistant to the Chief Operating Officer (COO)
Purpose: This position is responsible for managing the Office of the COO, providing executive-level administrative support to the Chief Operating Officer.
Reports to: Chief Operating Officer
Job Title: Executive Assistant to the Chief Operating Officer
The Executive Assistant to the Chief Operating Officer (COO) provides high-level administrative and operational support in a dynamic, fast paced and changing environment. This position plays a critical role in ensuring the efficient operation of the COO's office and helps coordinate activities across the agency and the various departments within the WeGo agency. The ideal candidate is proactive, highly organized, and capable of handling sensitive information with discretion and in a timely manner. This candidate should also be creative in how they approach their work assignments and be willing to explore and use innovative methods to achieve outcomes. This is an in-office role with occasional work from home with prior authorization.
Key Areas of Responsibilities:
Executive Support & Strategic Coordination
  • Manage the COO's complex calendar, including prioritizing meetings, scheduling internal and external appointments, coordinating travel, and preparing briefing materials.
  • Support the COO in organizing, documenting, and following up on key operational initiatives, meetings, and strategic projects.
  • Serve as a liaison between the COO and senior leadership, operations staff, administrative assistants, and external partners.
Project & Information Management
  • Assist with the coordination and tracking of cross-departmental projects led or sponsored by the COO, including timelines, milestones, and deliverables.
  • Develop and maintain a centralized system for organizing key operational documents, internal processes, and transition materials.
  • Monitor deadlines and deliverables and prompt follow-up to ensure accountability and momentum on agency initiatives.
Communication & Internal Engagement
  • Draft clear, professional correspondence, internal memos, presentations, and talking points on behalf of the COO.
  • Support preparation for Board and executive leadership meetings, including agenda creation and follow-up tracking.
  • Attend key meetings as requested to capture notes, action items, and ensure continuity across workstreams.
Labor & Administrative Operations
  • Coordinate grievance tracking and communication with Local Union representatives; as needed; maintain accurate digital files for all labor documentation.
  • Partner with HR, Operations, and other Administrative staff to support internal processes such as onboarding, recognition programs, or committee coordination.
  • Organize logistics such as catering, event space setup, and meeting materials as needed for operational planning sessions or recognition events.
Culture & Engagement Support
  • Serve as an internal ambassador for WeGo's employee experience by supporting key engagement, culture, and recognition initiatives.
  • Provide administrative and logistical support for internal committees (e.g., Employee Engagement, Safety Committee Meetings, etc.), including scheduling, preparing agendas, capturing notes, and coordinating follow-up items.
  • Assist in the coordination of all-staff meetings, internal events, and culture-building activities.
  • Collaborate with HR and Communications to help ensure that internal messaging reflects WeGo's values and operational priorities
Skills & Qualifications
  • Excellent organizational, planning, and time-management skills, with strong attention to detail.
  • Strong written and verbal communication skills, with the ability to tailor tone and content to varied audiences.
  • High emotional intelligence, confidentiality, and discretion in handling sensitive matters.
  • Demonstrated ability to take initiative, anticipate needs, and solve problems in a fast-paced and evolving environment.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint); experience with collaboration/project management tools like SharePoint, and Teams preferred.
  • Experience in public transit, public service, or unionized environments is a plus.
  • Ability to work independently and collaboratively across diverse teams and stakeholders.
Physical requirements with or without reasonable accommodations:
Physical activity includes but is not limited to:
  • Sitting, standing, lifting, reaching, walking, talking, writing, carrying, grasping, holding, clarity of vision, speaking, listening, and repetitive motion of hands
  • Must be able to operate office equipment, including but not limited to a telephone system, typewriter, computer system, printer, copy machine, facsimile machine, and calculator

This role is ideal for someone who thrives in an operationally complex environment, values public service, and wants to contribute meaningfully to the success of WeGo's leadership and team culture.

Apply