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Executive Assistant Bookkeeper Jobs (NOW HIRING)

Amateur Players Tour

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Executive Assistant & Bookkeeper

Decatur, IL · On-site

$22 - $26/hr

Executive Assistant & Bookkeeper Amateur Players Tour is hiring an Executive Assistant & Bookkeeper to work directly with our owner. This is a right-hand role: you'll protect his time, keep our books ...

SemperGROW

Executive Assistant/Bookkeeper

Austin, TX

Company Description We are seeking a highly reliable team player to provide executive level administrative support and perform basic/general bookkeeping functions. This position reports directly to ...

Cathedra LLC

Executive Assistant & Bookkeeper

New York, NY · On-site

$40K - $60K/yr

About the Role Cathedra Services is looking for a detail-oriented Administrative Assistant to keep ... Perform basic bookkeeping tasks * Prepare and send invoices * Identify tasks that need doing and ...

Sequoia Consulting Inc.

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Administrative Assistant/Bookkeeper

Lancaster, PA · On-site

$55K - $65K/yr

Mid-sized financial firm seeks an Administrative Assistant/Bookkeeper to assist their Office ... We have a broad national reach and deep industry experience in both Accounting and Executive ...

Robert Half

Executive Assistant

White Plains, NY · On-site

$90K - $100K/yr

We are looking for a highly organized Executive Assistant to support daily leadership operations while also handling essential bookkeeping activities. This position combines executive-level ...

Focus Partners Wealth

Senior Bookkeeper

Nashville, TN · On-site

$65 - $75/hr

Informal supervision and training of Assistant Bookkeeper(s) and/or Bookkeeper(s) * Limited review ... athletes, executives, and select high-net-worth individuals. With approximately 40 Managing ...

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Focus Financial Partners

Senior Bookkeeper

Nashville, TN · On-site +1

$65K - $75K/yr

Prepare/review 1099 reports and journal entries * Assist in the preparation and processing of ... athletes, executives, and select high-net-worth individuals. With approximately 40 Managing ...

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Executive Assistant Bookkeeper information

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How much do executive assistant bookkeeper jobs pay per hour?

As of Sep 4, 2026, the average hourly pay for executive assistant bookkeeper in the United States is $22.01, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $24.52 per hour, depending on experience, location, and employer.

What is an executive assistant bookkeeper?

Executive Assistant Bookkeepers are professionals who provide a combination of administrative support and financial record-keeping services to executives or organizations. Their duties typically include managing schedules, organizing meetings, handling correspondence, and maintaining accurate financial records such as invoices, payroll, and expense reports. By performing both executive assistant and bookkeeping tasks, they help streamline office operations and ensure that financial information is accurate and up-to-date. This dual role is essential in small to medium-sized businesses where versatility and multitasking are highly valued.

What are the key skills and qualifications needed to thrive as an executive assistant bookkeeper?

To thrive as an Executive Assistant Bookkeeper, you need strong organizational skills, attention to detail, and a solid foundation in accounting principles, often supported by relevant coursework or certifications. Proficiency in bookkeeping software such as QuickBooks, Microsoft Excel, and office management tools is typically required. Excellent communication, time management, and discretion are crucial soft skills for handling confidential information and supporting executives effectively. These combined abilities ensure accurate financial records, efficient administrative support, and smooth business operations.

How does an executive assistant bookkeeper typically balance administrative and financial responsibilities within a workweek?

As an Executive Assistant Bookkeeper, you'll often split your time between supporting executives with scheduling, correspondence, and meeting preparation, and handling bookkeeping duties like managing accounts, processing invoices, and reconciling statements. Balancing these responsibilities requires strong organizational skills and the ability to prioritize tasks based on deadlines and executive needs. Regular communication with both leadership and finance teams ensures seamless workflow and accurate record-keeping. Over time, mastering this balance can open up opportunities for expanded roles in office management or finance.

What is the difference between Executive Assistant Bookkeeper vs Administrative Assistant Bookkeeper?

AspectExecutive Assistant BookkeeperAdministrative Assistant Bookkeeper
CredentialsTypically requires bookkeeping certification and administrative skillsMay have basic bookkeeping knowledge, often no certification needed
Work EnvironmentSupports executives in corporate or small business settingsSupports teams or departments in various organizations
Employer & Industry UsageCommon in corporate, legal, or financial sectorsWidely used across industries for general administrative support
Search & Comparison IntentOften searched by those seeking specialized support roles combining admin and bookkeepingOften searched by those looking for general administrative roles with basic bookkeeping

The main difference is that an Executive Assistant Bookkeeper combines high-level administrative support with specialized bookkeeping skills, often supporting executives in corporate environments. An Administrative Assistant Bookkeeper typically provides general administrative support with basic bookkeeping duties, usually in a broader range of industries. The choice depends on the level of administrative responsibility and bookkeeping expertise required.

Do executive assistants do bookkeeping?

Executive assistants typically do not perform bookkeeping as their primary role involves administrative support, scheduling, and communication. However, some executive assistants with accounting skills or experience may handle basic financial tasks or assist with expense reports using tools like spreadsheets or accounting software. Bookkeeping is usually a specialized function handled by bookkeepers or accountants.
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Executive Assistant Bookkeeper jobs near you
Infographic showing various Executive Assistant Bookkeeper job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $45,782 per year, or $22 per hour.

Executive Assistant & Bookkeeper

Amateur Players Tour

Decatur, IL • On-site

$22 - $26/hr

Full-time

Medical, Dental, Vision, Life, PTO

Posted 10 days ago

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Key responsibilities

  • Manage and triage the owner's inbox, handle routine correspondence, and prepare for meetings

  • Own the calendar by scheduling, confirming appointments, coordinating travel, and resolving conflicts

  • Enter, code, and track invoices, expenses, and receipts, and manage accounts payable and receivable

Job description

Executive Assistant & Bookkeeper

Amateur Players Tour is hiring an Executive Assistant & Bookkeeper to work directly with our owner. This is a right-hand role: you'll protect his time, keep our books clean, and grow into sponsor and partnership work as you learn the business.

The first job is the inbox and the calendar. The second is the money. From there, the role opens up.


Executive Support

  • Manage and triage the owner's inbox — flag what needs him, handle what doesn't
  • Own the calendar: scheduling, confirmations, travel, resolving conflicts
  • Draft and send routine correspondence on his behalf
  • Prepare for meetings and track follow-ups afterward
  • Keep files, records, and systems organized


Bookkeeping & Accounting

  • Enter, code, and track invoices, expenses, and receipts
  • Manage accounts payable and accounts receivable
  • Track member and chapter payments; follow up on outstanding balances
  • Support monthly reconciliation and close alongside our Director of Finance
  • Maintain accurate, audit-ready financial records


Sponsorship & Business Development (as you grow into it)

  • Maintain sponsor records and track contract deliverables
  • Prepare sponsorship materials and follow-up communications
  • Research and build lists of prospective partners
  • Join calls, learn the business, and take on more over time


What we're looking for

  • 2+ years in administrative, executive support, or office management
  • Bookkeeping or accounting experience is a major plus — QuickBooks especially
  • Strong writer. You'll be sending email in someone else's voice.
  • Detail-oriented with money and comfortable with numbers
  • Discretion — you'll see confidential information every day
  • Proactive: you spot the thing that needs doing and do it
  • Coachable. We're hiring for where you can be in a year, not just day one.


Schedule & Location

Full-time, in office at our Decatur, IL headquarters. Hybrid flexibility is reviewed at 90 days based on performance. We want to build that trust in person first.


To apply: Send your resume and a short note on why this role interests you. Tell us about a time you took something off someone's plate before they asked.

Company Description

Amateur Players Tour (APT) is a national amateur golf membership organization with 48 chapters across the United States and Canada. We run competitive tournaments for everyday golfers — people who love the game and want to compete against players at their own level, on great courses, in real events.

Our members aren't pros. They're weekend players, club regulars, and lifelong golfers who want more than a casual round. We give them a season, a leaderboard, and a community.

Our small headquarters team in Decatur, Illinois supports chapter owners nationwide who run the events on the ground.