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Events Associate Jobs in California (NOW HIRING)

Music & Arts

Seasonal School Events Associate

Anaheim, CA

$19 - $22/hr

Help set up and break down rental events at schools (tables, signage, and event flow). * Load, unload, and move instruments and supplies; lift and/or move up to 50 pounds. * Prep inventory and ...

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All JobsEvents Associate JobsEvents Associate Jobs in California

Events Associate information

See California salary details

$11

$19

$26

How much do events associate jobs pay per hour?

As of Aug 16, 2026, the average hourly pay for events associate in California is $19.23, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $19.90 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an events associate, and why are they important?

To thrive as an Events Associate, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a degree in hospitality or a related field. Familiarity with event management software, budgeting tools, and standard office applications is typically required. Exceptional interpersonal skills, adaptability, and problem-solving abilities help you stand out when coordinating with vendors, clients, and team members. These skills ensure seamless event execution, client satisfaction, and the ability to handle unexpected challenges effectively.

What does an events associate do?

An Events Associate helps plan, coordinate, and execute events such as conferences, meetings, and social gatherings. Their responsibilities typically include managing logistics, communicating with vendors and attendees, assisting with event setup and breakdown, and ensuring that all aspects of the event run smoothly. Events Associates often work closely with event managers and other team members to deliver a successful experience for guests and clients.

What is the difference between Events Associate vs Event Coordinator?

AspectEvents AssociateEvent Coordinator
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeHigh school diploma; often prefers associate's or bachelor's degree in hospitality, marketing, or related field
Work EnvironmentAssist in event setup, registration, and support; often in office or event venuesPlan, organize, and oversee event execution; work on-site and in offices
Employer & Industry UsageCommon in hospitality, non-profits, corporate eventsUsed across hospitality, corporate, and nonprofit sectors
Common Search & Comparison IntentYesYes

While both roles support event planning, the Events Associate typically provides support tasks like registration and setup, often in entry-level positions. The Event Coordinator takes on more responsibility for planning, managing vendors, and overseeing the event's execution. Both roles are essential in the event industry but differ in scope and responsibilities.

How does an events associate typically collaborate with vendors and internal teams during the planning process?

As an Events Associate, you’ll frequently coordinate with both external vendors (such as caterers, venues, and audiovisual suppliers) and internal teams (like marketing, sales, and operations) to ensure all event details are aligned. This involves regular communication, managing timelines, and confirming deliverables to keep everyone on track. Strong organizational and interpersonal skills are essential, as you’ll be the link between multiple stakeholders, troubleshooting issues and adapting to last-minute changes. These collaborations help ensure events run smoothly and meet organizational objectives.

What are the most commonly searched types of Events jobs in California?

The most popular types of Events jobs in California are:

What cities in California are hiring for Events Associate jobs?

Cities in California with the most Events Associate job openings:

What are popular job titles related to Events Associate jobs in CA?

For Events Associate jobs in CA, the most frequently searched job titles are:

Events Associate jobs near you
Infographic showing various Events Associate job openings in California as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 25% Part Time, 2% Temporary, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $39,995 per year, or $19.2 per hour.

Events Associate

Planned Parenthood Mar Monte

San Jose, CA • Hybrid

$27 - $29/hr

Full-time

Re-posted 6 days ago

Planned Parenthood rating

7.9

Company rating: 7.9 out of 10

Based on 120 frontline employees who took The Breakroom Quiz

108th of 887 rated healthcare providers

Job description

Events Associate
Full-Time (Hybrid)
San Jose, CA
$27-$29/hr
ESSENTIAL DUTIES
  • Create and maintain department event calendar in collaboration with Events Manager and Event Production Specialist.
  • Enter attendee registration, sponsorship recognition, event pledges, gifts, and sponsorships in
    database
  • In close collaboration with the Events Production Specialist, correspond with sponsors and event attendees
  • Follow up with sponsors and attendees on sponsorship and attendee data gathering
    efforts.
  • Import invitation and attended lists to database.
  • Track and monitor event host committee fundraising efforts by maintaining database and
    distributing reports
  • Support in the preparation of event logistic materials such as attendee and speaker bios, run of
    show, scripts, programs, sponsorship lists, and volunteer and staff assignments
  • Attend and support all Development events
  • Maintain and prepare inventory of event supplies, including packing and loading of supplies
    ahead of events, and organizing and cleaning up post event
  • Support in event site setup and cleanup
  • Support the production of event collateral and materials such as nametags, seating charts,
    registration lists, and other day of event necessities, leveraging mail merges and database
    reporting
  • Support event production by collaborating with internal and external stakeholders to:
  • Facilitate the timely vendor negotiation process between PPMM Legal and the vendor by being the liaison between the two using the Events Manager reviewed vendor contract.
  • Following protocols to ensure timely vendor payments and to obtain Certificate of Insurance, per signed agreements.
  • Support development of print and digital deliverables
  • Adhere to Safety & Security Team protocols to ensure event safety
  • Create, review, and update event procedures in collaboration with Events and DevOps staff.
  • Adhere to c4 and PAC event and protocols to ensure compliance
  • Work with/supervises volunteers/interns as applicable
  • Travel required within affiliate territory, with occasional out of territory travel needed.
  • Complete event related credit card expense reports.
  • Post non-event gifts during peak times and when backup is needed
  • Perform other duties as assigned
QUALIFICATIONS
Ability to perform the duties described above. A typical means of acquiring those abilities would
be:
  • BA/BS degree or equivalent experience. Nonprofit Development event experience a plus.
  • 1-4 years of experience in event production, development operations, fundraising, or nonprofit administration preferred.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint) and
    Asana
  • Proficiency with Salesforce, or equivalent database or fundraising software
  • Ability and willingness to travel


REQUIREMENTS

  • Excellent time management, organizational and decision-making skills with exceptional attention to detail
  • Excellent oral, written and interpersonal communication skills
  • Ability to manage multiple priorities and deadlines.
  • Ability to maintain accuracy and focus while performing detailed and process-driven work.
  • Ability to take direction and work both independently and collaboratively while contributing positively to a high-performing, collaborative team.
  • Ability to coordinate development or administrative projects
  • Ability to relate professionally to major donors, staff, and the public and to collaborate with
    diverse groups
  • Commitment to continuous improvement.
  • Travel may vary based on the needs of the organization
  • This position is a hybrid role that will require regularly scheduled on site work at a local
    health center or administrative office
  • Weekend and evening hours are required leading up to and during events, occasional overtime
    required during event season
  • Must have personal, reliable transportation, and valid driver’s license

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