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Event Services Coordinator Jobs (NOW HIRING)

AJS Hotels

Event Coordinator

Louisville, KY · On-site

$105/day

The Event Services Coordinator is a key position responsible for serving as the primary contact between Event Service Managers and various operational departments. This role is highly visible and ...

Galt House Hotel

Event Coordinator

Louisville, KY

$105/day

The Event Services Coordinator is a key position responsible for serving as the primary contact between Event Service Managers and various operational departments. This role is highly visible and ...

AJS Hotels

Event Coordinator

Louisville, KY

$105/day

The Event Services Coordinator is a key position responsible for serving as the primary contact between Event Service Managers and various operational departments. This role is highly visible and ...

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Event Services Coordinator information

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How much do event services coordinator jobs pay per hour?

As of Jul 20, 2026, the average hourly pay for event services coordinator in the United States is $24.47, according to ZipRecruiter salary data. Most workers in this role earn between $19.23 and $27.64 per hour, depending on experience, location, and employer.

What does an Event Services Coordinator do?

An Event Services Coordinator is responsible for planning, organizing, and executing various events, such as conferences, meetings, and social gatherings. They handle logistics including venue selection, vendor management, catering, audiovisual setup, and on-site coordination to ensure events run smoothly. Additionally, they serve as the main point of contact for clients and vendors, addressing any issues that arise before, during, or after the event. Their goal is to ensure a seamless and successful event experience for all attendees.

What are the key skills and qualifications needed to thrive as an Event Services Coordinator, and why are they important?

To thrive as an Event Services Coordinator, you need strong organizational skills, attention to detail, and experience in event planning, often supported by a relevant degree or certification in hospitality or event management. Familiarity with event management software, budgeting tools, and venue scheduling systems is typically required. Excellent communication, problem-solving, and multitasking abilities are essential soft skills for managing diverse stakeholders and unexpected challenges. These skills ensure seamless event execution, client satisfaction, and the ability to handle multiple projects in a dynamic environment.

What are some common challenges faced by Event Services Coordinators during large-scale events?

Event Services Coordinators often face challenges such as managing last-minute changes, coordinating between multiple vendors, and ensuring all logistics run smoothly under tight deadlines. They must be adept at problem-solving on the fly, maintaining clear communication with both clients and team members, and adapting quickly to unexpected issues. Building strong relationships with vendors and having contingency plans in place are key strategies for overcoming these challenges and ensuring successful event execution.

What is the difference between Event Services Coordinator vs Event Planner?

AspectEvent Services CoordinatorEvent Planner
Primary RoleCoordinates logistics, manages event operations, and ensures smooth execution on event day.Plans, designs, and organizes the overall event, including concept, theme, and vendor selection.
CredentialsOften requires hospitality or event management certifications, relevant experience.Typically requires event planning certifications or related degrees, extensive experience in planning.
Work EnvironmentOn-site during events, working closely with vendors and staff.Pre-event planning, meetings, and coordination, often office-based.
Industry UsageCommon in hospitality, corporate events, and venues.Used across various industries including weddings, corporate, and social events.

While both roles are essential in event management, the Event Services Coordinator focuses on executing and managing event logistics on-site, whereas the Event Planner handles the overall planning and design of the event. Understanding these differences helps in choosing the right career path or job search focus.

What cities are hiring for Event Services Coordinator jobs? Cities with the most Event Services Coordinator job openings:
What are the most commonly searched types of Event Services jobs? The most popular types of Event Services jobs are:
Who are the top companies hiring for Event Services Coordinator jobs? The top employers for Event Services Coordinator jobs are:
What states have the most Event Services Coordinator jobs? States with the most job openings for Event Services Coordinator jobs include:
Event Services Coordinator jobs near you
Infographic showing various Event Services Coordinator job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 83% Full Time, 14% Part Time, 1% Temporary, and 1% Contract. Highlights an 83% Physical, 1% Hybrid, and 16% Remote job distribution, with an average salary of $50,890 per year, or $24.5 per hour.
Event Services Coordinator

Event Services Coordinator

Indiana University

Bloomington, IN • On-site

Full-time

Medical, Dental, Life, Retirement, PTO

Posted 10 days ago

Job description

The O'Neill School of Public and Environmental Affairs works to build a better world by stewarding the development of welcoming societies, democratic governance, and a healthy, sustainable environment. With partners across the public, private, and nonprofit sectors, we pursue education, scholarship, and civic engagement at the crossroads of policy, science, and management. We give our students the knowledge and skills to have a significant impact around the globe.
Our Values
  • Excellence - Aiming to be the best in all that we do and developing the professional and personal capabilities necessary to improve the world through our work.
  • Meaning and impact - Pursuing careers and service that add purpose and meaning to our lives, encouraging others to do so, and improving quality of life for individuals and societies.
  • Ongoing learning - Continuously developing the skills, knowledge, experience, and sound judgment necessary for wise and informed decision-making.
  • Well-being - Emphasizing the well-being and safety of individuals and the health of our natural environment as essential for thriving communities and well-functioning, just societies.
Job Summary
The O'Neill School of Public and Environmental Affairs is seeking an Events Coordinator. The primary duties of this position are providing event planning and program support services to O'Neill including, but not limited to the Undergraduate Program Office, Events Planning Office, Civic Leaders Living-Learning Center, Student Success Office, and Student Leadership Programs Office.
Department Specific Responsibilities
  • Event planning responsibilities include, but are not limited to travel arrangements, venue selection, researching vendors, event materials, working with caterers and onsite coordination, coordinating student events and trips, scheduling guest speakers for weekly programs.
  • Program support includes greeting prospective students and guests, preparing marketing and event materials, preparing mailings, assisting with facility operations, updating web pages, and researching and working with external vendors.
  • Additional administrative duties include performing a variety of non-routine tasks related to the successful completion of the daily support of O'Neill School programs, including but not limited to the initiation of financial documents, hospitality requests, and reimbursement requests.
  • Provides exceptional customer service to all guests to the O'Neill School and the Undergraduate Programs Office.
General Responsibilities
  • Coordinates basic and increasingly more complex design, layout, and logistics of events including seminars, workshops, board meetings, conferences, student and alumni events, performances, and exhibitions.
  • Acts as a liaison with relevant vendors, partner organizations, departments, and/or facilities and ensures event plans adhere to stipulated budget, specifications, policies, and standard procedures.
  • Answers guest and customer calls and emails and provides information related to event services.
  • Maintains files, documents, calendars, and event-related correspondence records. Maintains mailing lists and may help with printing and distribution of event marketing materials.
  • Assists in the setup of meeting or conference spaces; may delegate setup tasks to Set-Up Coordinator(s) depending on event size/scope.
  • May interface with media and/or marketing and communications representatives regarding calendar of events and event publicity.
  • May provide guidance to lower-level Event Services Coordinators.
Qualifications
Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.
EDUCATION
Required
  • High school diploma or equivalent (such as HSED or GED).
LICENSES AND CERTIFICATES
Preferred
  • Possess a valid driver's license with the ability to be insured by Indiana University Upon Date of Hire.
SKILLS
Required
  • Proficient communication skills.
  • Maintains a high degree of professionalism.
  • Demonstrates time management and priority setting skills.
  • Demonstrates a high commitment to quality.
  • Possesses flexibility to work in a fast-paced, dynamic environment.
  • Highly thorough and dependable.
Preferred
  • Ability to plan and coordinate event logistics and effectively execute.
  • Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and aptitude for learning new technologies.
Working Conditions / Demands
This role regularly requires the ability to effectively communicate. This role frequently requires the ability to handle equipment. This role frequently requires the ability to remain stationary and ascend/descend ladders/stairs. This role requires the ability to move objects weighing up to 25 pounds. The role requires the ability to detect items in close proximity as well as far away; discern between colors; detect objects in peripheral space of self; discern items in detail; and to have good depth perception. The person in this role must be able to perform the essential functions with or without an accommodation.
Additional Information
Work schedule will align with current school and/or university guidelines along with position requirements including weekend and evening hours.
Work Location
Paul H. O'Neill School of Public & Environmental Affairs
1315 East 10th Street
Bloomington, Indiana 47405
Advertised Salary
$39,803.20 - $44,803.20. Salary will be based in equity and experience.
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
  • Comprehensive medical and dental insurance
  • Health savings account with generous IU contributions
  • Healthcare and dependent care flexible spending accounts
  • Basic group life insurance paid by IU
  • Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
  • Base retirement plan with generous IU contributions, subject to vesting
  • Voluntary supplemental retirement plan options
  • Tuition subsidy for employees and family members taking IU courses
  • 10 paid holidays plus a paid winter break each year
  • Generous paid time off plans
  • Paid leave for new parents and IU-sponsored volunteer events
  • Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure .
Job Classification
Career Level: Intermediate
FLSA: Nonexempt
Job Function: Operations
Job Family: Events
Click here to learn more about Indiana University's Job Framework.
Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
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