Event Operations Coordinator Jobs (NOW HIRING)

Hiring Department: Special Facilities Management Department

Reports To: Building Operations Manager

Job Location: On-Site, El Paso, Texas

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Exempt

Earliest Start Date:  As soon as possible.

Salary: $40,800 annually

Required Application Materials:

• Resume
• List of three references

Position Summary: The Building Operations Coordinator is responsible for the venue's overall set-up, presentation, and functionality. This dynamic leader will oversee a part-time team for Event Operations and other contracted service providers, and/or vendors. This role is heavily involved in all the details of performing and event. This role is performed at a high level, with attention to detail, and exceptional communication skills between varying levels of professionals.

Statement of Duties and Responsibilities: 

Administrative Duties

Recommends measures to improve production methods, equipment performance, quality of product, and working conditions to increase efficiency of department, or work crew.

Approaches day to day duties with a maximum efficiency attitude to achieve goals in a practical and cost-   efficient manner

Initiates or suggests plans to motivate workers to achieve work goals.

Analyzes anticipated problems and appropriate solutions.

Event Operations Responsibilities

Supervise and develop the event operations staff facilitating greater efficiency and ensuring well organized and thoroughly planned and executed events.

Supervise event operations staff members and vendor labor including but not limited to court installations, stage builds, gate/ADA set ups, table set ups, catering set ups, bike rack set ups, and locker room support.

Ensure personnel and staff compliance with venue policy and procedure. Implementing strategic inventory and tracking systems to streamline best operational processes.

Schedule, administer, record and report safety meetings with the event operations staff.

Create and communicate equipment needs lists to streamline ordering and ongoing repairs of event equipment.

Ensure all operational tasks are completed in a timely fashion strictly adhering to all event specific timelines.

Support varying teams and event manager needs in event requests.

Ensure proper set up and inspect that areas are set-up to expectation, including court, stage decks, ADA sections, basketball rims/stanchions and other areas.

Assist with any furniture moving in the building.

Partners with leadership to Support employee growth and development through coaching, career planning, training opportunities, and performance management initiatives.

Work closely with the Building Services team (including contractor ABM), supporting UTEP Departments, etc. to ensure fluid operations.

Ability to have oversight for overnight transitions as needed. 

Other Responsibilities

Assist with Forklift needs and training as necessary

Ongoing reporting of NCAA requirements

Work with other operation management to plan and execute programs

Oversight of inventory, including assistance with the annual inventory process. 

Assist with university special projects or new programs as required.

Carries a two-way radio and cell phone

Must be available for "On-Call Duty."

Attends bi-weekly supervisor meetings.

Interprets and translates company policies to workers and enforces safety regulations by conducting safety meetings.

Knowledge of all Microsoft Office software and able to learn and use institutional software systems

Complies with all State and University policies.

Supervisory Responsibilities: Carries out supervisory responsibilities in accordance with the organization's objectives, policies and applicable laws.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications:

Education: High School Diploma

and

Experience: (4) Four years of experience, related to the statement of duties and responsibilities; or equivalent combination of education and experience. 

Forklift Certification (Or able to obtain) 

Must possess a valid TX driver's license.

Preferred Qualifications:

Excellent communication, problem solving and organizational skills.

Ability to prioritize and to handle multiple projects simultaneously.

Ability to effectively motivate and supervise staff

Ability to communicate well with others on a supervisory level and in a general work situation.

Ability to work under high pressure in meeting urgent deadlines.

Ability to work outdoors in varied weather conditions. 

Must have high physical stamina for high demand events

Basic building maintenance knowledge

Ability to establish and maintain effective working relationship with users, employees, and the public and to conduct meetings as required.

Ability to work long, irregular hours as dictated by programming.

Professional presentation, appearance and work ethic.

Ability to work irregular/extended hours, including night, weekend and holidays as required.

To perform this job successfully, an individual should have some computer experience.

The University of Texas at El Paso (UTEP) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America's leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor's, master's and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan. Built around the institution's core strengths-its location, its people, its supportive culture, and its community partnerships-the plan lays out a bold vision for the next decade, aimed at maximizing the University's regional impact and national stature.

About VP Business Affairs

The Division of Business Affairs oversees many elements of doing business at UTEP, including human resources, the budget office, and accounting and financial services. In addition, the VPBA Office manages business contracts and agreements, institutional memberships, the University's risk management/insurance program, and the open records process. Our goal is to support the University's teaching, research and public service mission by providing superior services to the campus community.

UTEP Special Facilities Man