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Event Operations Coordinator Jobs (NOW HIRING)

Convene

Event Coordinator, Live Events

New York, NY

Event Operations Coordinator | The Mallory, NYC About The Mallory: The Mallory is Convene Hospitality Group's premier new event destination located within the historic Terminal Warehouse in West ...

Convene

Event Coordinator, Live Events

New York, NY · On-site

Event Operations Coordinator | The Mallory, NYC About The Mallory: The Mallory is Convene Hospitality Group's premier new event destination located within the historic Terminal Warehouse in West ...

Synchro

Event Coordinator

Suwanee, GA · On-site

$60K - $70K/yr

Event Technology Operations Coordinator Synchro is partnering with a fast-growing event technology business to hire an Event Technology Operations Coordinator to join their expanding team in Georgia.

New

Kona Ice

Operations Coordinator

Waterford, MI

$18/hr

Operations Coordinator The coordinator for Operations will have a hands-on leadership role in all ... Your role is to effectively manage and oversee events, warehouse procedures and manage team members.

Synchro

Event Coordinator

Suwanee, GA

$60K - $70K/yr

Event Technology Operations Coordinator Synchro is partnering with a fast-growing event technology business to hire an Event Technology Operations Coordinator to join their expanding team in Georgia.

New

Synchro

Event Coordinator (Suwanee)

Suwanee, GA · On-site

$60K - $70K/yr

Event Technology Operations Coordinator Synchro is partnering with a fast-growing event technology business to hire an Event Technology Operations Coordinator to join their expanding team in Georgia.

New

Career Search

Events Coordinator

Stockbridge, GA

... Operations Coordinator is responsible for coordinating hospitality and artist relations logistics, aligning all event-related services with municipal procedures, vendor contracts, and city ...

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How much do event operations coordinator jobs pay per hour?

As of Jun 2, 2026, the average hourly pay for event operations coordinator in the United States is $24.76, according to ZipRecruiter salary data. Most workers in this role earn between $19.71 and $27.88 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Event Operations Coordinator, and why are they important?

To thrive as an Event Operations Coordinator, you need strong organizational skills, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and scheduling systems is typically required. Exceptional communication, adaptability, and problem-solving abilities help you navigate last-minute changes and coordinate with diverse teams. These competencies ensure seamless event execution, client satisfaction, and the ability to handle fast-paced environments.

What are some common challenges faced by Event Operations Coordinators, and how can they be managed effectively?

Event Operations Coordinators frequently encounter challenges such as last-minute changes, tight deadlines, and coordinating with multiple vendors and stakeholders. Managing these effectively requires strong organizational skills, adaptability, and clear communication. Building contingency plans, maintaining detailed checklists, and fostering good relationships with team members and partners can help minimize disruptions and ensure events run smoothly. Regular debriefs after events also provide valuable insights for continuous improvement.

What does an Event Operations Coordinator do?

An Event Operations Coordinator is responsible for overseeing the planning, setup, execution, and breakdown of events. They coordinate logistics such as venue arrangements, vendor management, staffing, and equipment needs to ensure events run smoothly. Their duties often include communicating with clients, managing timelines, handling unforeseen issues during events, and ensuring all event requirements are met. This role requires strong organizational, communication, and problem-solving skills.

What is the difference between Event Operations Coordinator vs Event Planner?

AspectEvent Operations CoordinatorEvent Planner
Primary FocusManaging logistics, coordinating vendors, and ensuring smooth event executionConceptualizing themes, designing event details, and overseeing overall event vision
Required SkillsOrganizational skills, vendor management, problem-solvingCreativity, client communication, design skills
Work EnvironmentOn-site during events, collaborating with vendors and staffPlanning sessions, client meetings, and event site visits
Common EmployersEvent management companies, corporate event departments, venuesEvent planning firms, corporate clients, wedding companies

While both roles are essential in event management, the Event Operations Coordinator focuses on executing logistics and ensuring the event runs smoothly, whereas the Event Planner is more involved in designing and conceptualizing the event. Understanding these differences helps in choosing the right career path or job search focus.

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What job categories do people searching Event Operations Coordinator jobs look for? The top searched job categories for Event Operations Coordinator jobs are:
Event Operations Coordinator jobs near you

Operations Coordinator

Emerald Expositions LLC

Alpharetta, GA • On-site

$50K - $60K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 15 days ago

Job description

Emerald is seeking a detail-oriented and organized Event Operations Coordinator to support the planning and execution of tradeshows and events across Emerald's portfolio. In this role, you will work closely with Event Operations Managers/Directors, internal teams, and external partners to assist with logistics, documentation, vendor coordination, and onsite execution, contributing to efficient operations and exceptional event experiences.
The Event Operations Coordinator supports pre-planning, onsite execution, and post-event wrap-up for multiple events annually. Successful candidates are proactive, adaptable, and comfortable working in fast-paced environments with overlapping deadlines. This role requires strong organizational skills, clear communication, and the ability to maintain a calm, solutions-focused approach when navigating challenges.
This position will report to our Alpharetta, GA office.
RESPONSIBILITIES:
Event Planning, Coordination, and Evaluation Support
  • Support Event Operations Managers with pre-show planning activities, timelines, and task coordination for assigned events.
  • Assist in preparing agendas, materials, and follow-up items for pre-show and post-show meetings.
  • Participate in weekly team meetings and share updates for assigned tasks and flag any issues.
  • Assist with post-event operational assessments by collecting feedback, documenting issues, and supporting future planning efforts.

Budgeting & Financial Coordination
  • Assist with tracking event budgets and expenses under the direction of Event Operations Managers/Directors.
  • Support the collection and organization of invoices, deposits, and required financial documentation.
  • Assist with post-event reconciliation, auditing, and billing review for vendors and hotels as needed.

Vendor Coordination & Documentation
  • Support vendor coordination by tracking contracts, service orders, schedules, and required paperwork.
  • Assist with researching vendors and preparing recommendations for consideration by Operations leadership.
  • Collect and manage vendor documentation, including certificates of insurance and required compliance materials.
  • Coordinate ancillary vendors as directed, such as first aid, security, cleaning, and staffing support.

Floorplan, Logistics & Exhibitor Support
  • Assist with maintaining exhibitor lists, floorplan updates, and data entry within event management systems.
  • Support the preparation and distribution of exhibitor service manuals, forms, and logistical communications.
  • Assist with booth approvals, exhibitor questions, and rule clarification under manager guidance.
  • Support logistics planning related to signage, collateral, and onsite operational materials.

Sponsorship, Conference & Content Support
  • Assist with sponsorship fulfillment by collecting logos, assets, and deliverables and tracking completion against requirements.
  • Support meeting room logistics, speaker requirements, and conference session needs, including room setups and signage coordination.
  • Assist with audio-visual coordination and on-site conference support as directed.

Onsite Execution Support
  • Provide onsite operational support during move-in, show days, and move-out under the direction of Event Operations Managers/Directors.
  • Assist with exhibitor, sponsor, speaker, and internal team needs onsite, escalating issues as appropriate.
  • Support show floor operations by assisting with signage placement, meeting rooms, materials distribution, and logistics coordination.
  • Help troubleshoot onsite issues while maintaining a professional, calm, and service-oriented approach.

Post-Event Wrap-Up & Reporting
  • Assist with post-event documentation, including reconciling orders, organizing final materials, and supporting reporting needs.
  • Support the collection of feedback and operational notes to inform continuous improvement and future events.

QUALIFICATIONS
  • Experience in event operations, meetings, hospitality, or related fields, with an understanding of event planning principles.
  • Strong organizational skills with the ability to manage multiple tasks and deadlines simultaneously.
  • Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook; Smartsheet and A2Z experience a plus.
  • Strong written and verbal communication skills.
  • Ability to follow direction while independently managing assigned responsibilities.
  • Ability to travel up to 40% including extended time on show site for move-in, show execution, and move out.

About Emerald
At Emerald, we strive to foster a diverse and inclusive community. We actively recruit and champion candidates who bring new perspectives from varied professional backgrounds and experiences, and we are intentional about ensuring a positive hiring experience for everyone. Our job postings don't contain experience inflation, and most don't require college degrees. Instead, they're crafted to focus on outcomes and transferable experiences that are assessed in a structured interview process carried out by trained hiring teams.
COMPENSATION & BENEFITS
Target Compensation: $50,000 - $60,000
Please note that this range reflects a reasonable estimate of the target compensation for this position. This range may ultimately vary based on a candidate's qualifications and may be higher where required by applicable law.
We offer a competitive benefits package designed to strengthen our employees' physical and mental health, including unlimited vacation for exempt employees, flexible working locations, 401(k) plan with a company match, medical/dental/vision coverage with inclusive provisions including transgender services and fertility benefits, parental and caregiver leave, dependent, commuter and FSA benefits, professional development programs like Toastmasters, and mental wellness tools.
If you need accommodation in our application process or have questions about our posted salary range, please email our Talent Acquisition team at Careers@EmeraldX.com.
About Emerald
Emerald's talented and experienced teams grow our customers' businesses 365 days a year with products that create connections, deliver content, and drive commerce. We produce over 140 annual events, create and deliver content through print and digital channels, and power commerce through our seamlessly integrated in-person and digital platforms and channels. For more information, please visit http://www.emeraldx.com.

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