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Event Logistics Manager Jobs in Rochester, NY (NOW HIRING)

Insero Talent Solutions

Events Manager

Rochester, NY

Manage event logistics from booking through completion and maintain accurate event files and planning documentation. Vendor & Event Management * Coordinate with caterers, entertainers, photographers ...

Protouch Staffing

Marketing Manager

Rochester, NY · On-site

$55K - $75K/yr

Manage event logistics, invitations, promotional materials, and post-event communications. * Identify sponsorship, networking, and community outreach opportunities to strengthen brand awareness.

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Event Logistics Manager information

See Rochester, NY salary details

$34K

$75.3K

$129.7K

How much do event logistics manager jobs pay per year?

As of Jul 23, 2026, the average yearly pay for event logistics manager in Rochester, NY is $75,284.00, according to ZipRecruiter salary data. Most workers in this role earn between $55,700.00 and $89,300.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Event Logistics Manager, and why are they important?

To thrive as an Event Logistics Manager, you need strong organizational skills, attention to detail, experience in project management, and typically a degree in hospitality, business, or a related field. Familiarity with event management software (such as Cvent or Eventbrite), budgeting tools, and logistics platforms is often required. Excellent communication, problem-solving abilities, and the capacity to work under pressure are crucial soft skills for this role. These skills ensure the seamless coordination of events, effective team collaboration, and successful execution despite tight deadlines and complex logistics.

What does an event logistics manager do?

An event logistics manager plans, coordinates, and oversees all aspects of event operations, including venue setup, transportation, equipment, and staffing. They ensure that events run smoothly by managing timelines, budgets, and vendor relationships, often using project management tools. Strong organizational and communication skills are essential for success in this role.

What is event management logistics?

Event logistics for an Event Logistics Manager involves planning, coordinating, and managing the movement of equipment, supplies, personnel, and materials needed for an event. It includes tasks such as transportation, setup, scheduling, and ensuring all resources are available and properly arranged to ensure a smooth event operation. Strong organizational skills and familiarity with logistics tools are essential for success in this role.

What is the highest paying job in the event industry?

In the event industry, senior roles such as Director of Event Operations or Executive Producer typically have the highest salaries, often exceeding six figures. These positions require extensive experience, leadership skills, and often involve overseeing large-scale events and managing budgets. Specialized skills in logistics, vendor management, and certification can also contribute to higher compensation.

What are some typical challenges faced by an Event Logistics Manager during large-scale events?

Event Logistics Managers often encounter challenges such as coordinating multiple vendors, managing tight schedules, and handling last-minute changes or emergencies. Ensuring seamless transportation, setup, and breakdown of equipment while maintaining safety standards is also a key responsibility. Clear communication with team members and stakeholders is essential to quickly resolve issues and keep the event running smoothly. Adapting to unexpected situations and maintaining a calm, solution-oriented approach are crucial skills for success in this role.

What is the highest paying position in logistics?

In logistics, executive roles such as Supply Chain Director or Vice President of Logistics tend to be the highest paying positions, often earning six-figure salaries. These roles require extensive experience, strategic planning skills, and often involve overseeing large teams and complex operations.

What is the difference between Event Logistics Manager vs Event Coordinator?

AspectEvent Logistics ManagerEvent Coordinator
Primary FocusOversees logistics, transportation, and setup for eventsCoordinates event activities, vendors, and client needs
ResponsibilitiesPlanning logistics, managing vendors, ensuring timely setupScheduling, communication, on-site coordination
CredentialsExperience in logistics, project management, certifications like PMPEvent planning experience, strong communication skills
Work EnvironmentOften behind the scenes, managing logistics teamsOn-site during events, interacting with clients and vendors

While both roles are essential for successful events, the Event Logistics Manager primarily handles the logistical planning and execution, ensuring all physical and transportation aspects run smoothly. The Event Coordinator focuses more on the overall event planning, client communication, and on-site coordination. Understanding these differences helps in choosing the right role for your event needs.

What are popular job titles related to Event Logistics Manager jobs in Rochester, NY? For Event Logistics Manager jobs in Rochester, NY, the most frequently searched job titles are:
What job categories do people searching Event Logistics Manager jobs in Rochester, NY look for? The top searched job categories for Event Logistics Manager jobs in Rochester, NY are:
What cities near Rochester, NY are hiring for Event Logistics Manager jobs? Cities near Rochester, NY with the most Event Logistics Manager job openings:
Event Logistics Manager jobs near you

Events Manager

Insero Talent Solutions

Rochester, NY

Full-time

Posted 15 days ago

Job description

Events Manager
Rochester, New York

Insero Talent Solutions is thrilled to partner with a well-established, Rochester-based nonprofit in its search for an Events Manager to join its growing team.

The Events Coordinator/Manager is responsible for delivering an exceptional client experience from the first inquiry through the successful execution of each event, both corporate and personal. This role combines sales, event planning, client service, vendor coordination, and onsite event management to ensure every event runs smoothly while showcasing the unique experience curated by our client.

The ideal candidate is highly organized, customer-focused, proactive, and able to manage multiple priorities while maintaining a calm, professional presence.

Responsibilities:

Client Relations & Sales

  • Respond promptly to event inquiries and schedule appointments.
  • Conduct venue tours and consultations with prospective clients, understanding client needs to recommend appropriate event spaces and services.
  • Prepare proposals, contracts, and event documentation.
  • Guide clients through the booking and planning process and build strong client relationships while maintaining a high level of service.

Event Planning & Coordination

  • Serve as the primary point of contact for assigned events, ensuring planning milestones and deadlines are met.
  • Develop event timelines and coordinate planning meetings.
  • Manage event logistics from booking through completion and maintain accurate event files and planning documentation.

Vendor & Event Management

  • Coordinate with caterers, entertainers, photographers, rental companies, florists, and other vendors.
  • Confirm schedules, logistics, and venue requirements.
  • Oversee event setup and execution to ensure event spaces are properly prepared, including room setup and audiovisual needs.
  • Troubleshoot issues and adjust plans as needed to ensure a seamless guest experience.
  • Maintain a professional, welcoming presence throughout each event.

Venue Operations

  • Help maintain the appearance and readiness of the organization and space before, during, and after events.
  • Monitor event spaces, public areas, lighting, HVAC, and overall venue presentation.

Requirements:

  • 3+ years of experience in event planning, hospitality, venue management, sales, or customer service.
  • Exceptional organizational and time management skills.
  • Strong verbal and written communication skills.
  • Ability to manage multiple events and priorities simultaneously.
  • Excellent problem-solving and decision-making abilities.
  • Professional, positive, and customer-focused demeanor.
  • Ability to work independently while collaborating effectively with clients, vendors, and team members.
  • Comfortable working evenings and weekends as event schedules require.